Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Nikita Gandhi

Parramatta,NSW

Summary

Dynamic Executive Assistant with a proven track record at Macquarie, adept at calendar management and event coordination. Recognized for enhancing stakeholder engagement and implementing efficient travel arrangements. A self-starter with strong problem resolution skills, I excel in supporting executives to achieve strategic objectives while maintaining data privacy and document organization.

Overview

19
19
years of professional experience

Work History

Executive Assistant to Executive Director

Macquarie
Martin Place
02.2024 - 04.2025
  • Delivered top-tier administrative support to the executive.
  • Calendar Management – Efficiently organizing the executive's schedule to prioritize tasks and meetings, ensuring they can focus on strategic priorities.
  • Organized travel plans, flights, accommodations, and itineraries for business trips.
  • Efficiently managed expense submission for all leads on a regular schedule.
  • Event Management – managing team offsites, including internal/customer/corporate hospitality events
  • Proactively addressed and resolved challenges encountered in executive's daily tasks.
  • Managed and structured essential documents to ensure proper organization of sensitive information.
  • Protected the integrity of sensitive data and conversations.
  • Building and maintaining relationships with key stakeholders, both internal and external, on behalf of the Executive.
  • Administrative support to the executive leadership team

Team Administrator/Executive Assistant to Sector Leaders

Microsoft
North Sydney
04.2022 - 10.2023
  • Calendar Management – Calendar management to assist in organising team meetings, 1 to 1’s, Customer meetings and any other internal and external meetings required
  • Travel - To be booked for each of the 7-8 Leads and Calendars populated to reflect the travel
  • Expenses – Submit and process expenses for all leads on a monthly-basis
  • Event Management – managing ad-hoc team offsites, including internal/customer/corporate hospitality events
  • PO Management – PO management on behalf of Leads and their team requirements
  • PC Refresh – Work with procurement re: PC requirements for all of the Public Sector including new headcount and refresh cycle
  • Microsoft On-boarding – Ensuring all new hires are issued with a laptop, headset and ready to go upon start date in their location
  • Work with HR to ensure new hires have a simple, consistent, streamlined and positive on-boarding experience; point of contact provided in addition to direct manager
  • Projects /Events– Work with manager and other Group Admins to ensure Group Admin Teams site is updated with current ‘how-to’ procedures and policies
  • Ad-hoc – assist with any additional support requests from the Leadership Team and requirements from the business segment

Executive Assistant to Vice President & Senior Director

Oracle
North Ryde NSW
04.2018 - 04.2022
  • Managed emails, calendar appointments, and administrative duties at an Executive Level
  • Arranged travel, accommodation, claim expenses, and Visa applications
  • Raised and managed Department Purchase Orders
  • Assisted with on-boarding and training new staff on policies and procedures
  • Oversaw the organisation of meetings, including booking and setting up meeting rooms
  • Managed document signings and general ad-hoc duties as needed

Executive Assistant / Office Manager / Marketing Assistant (Contract Role)

PaloAlto Networks
North Sydney NSW
12.2015 - 10.2016
  • Arranged travel and diary management for the Managing Director and Vice President
  • Balanced office budgets, filed expenses, and ordered stationery and equipment
  • Assisted the Marketing Team in preparing documents and arranging events
  • General administrative duties including updating filing systems and arranging couriers
  • Managed contract and price negotiations with office vendors and service providers

Human Resource Administrator (Contract Role)

Department of Finance, Services & Innovation NSW
NSW
09.2015 - 11.2015
  • Screened, interviewed, and tested applicants, and notified staff of internal opportunities
  • Maintained personnel records and obtained temporary staff from agencies
  • Proactively maintained HR records by recording new hires, transfers, terminations, changes in job classifications, merit increases, vacation, sick leave, and personal time
  • Provided new employees with orientation, reviewed company policies, gathered payroll information, and obtained signatures for benefit programs
  • Coordinated and prepared reports and presentations
  • Organised team events, business functions, and coordinated full travel itinerary
  • General administrative duties as required

Human Resource Assistant – Volunteer

The Smith Family
NSW
06.2015 - 09.2015
  • Provided administrative support to the HR team
  • Assisted in recruitment and interview processes, and scheduling meetings and interviews
  • Prepared new employee files and completed employee background and reference checks
  • Updated HR spreadsheets with employee change requests
  • General administrative duties including answering phone and maintaining files/paperwork

Administrative Assistant (Casual)

ANZ Stadium
NSW
12.2014 - 09.2015
  • Answered phones, took messages, and directed calls as the first point of contact
  • Demonstrated high levels of customer service principles to process enquiries accurately and efficiently, while maintaining confidentiality of information
  • Handled correspondence and accurately maintained client records
  • General administrative duties including data entry, managing appointments, filling, and archiving

Assistant Manager Sales

Prestige Group
Bangalore, India
04.2014 - 09.2014

Administrator / Guest Relations Manager

Sobha Puravankara Aviation Pvt Ltd
Bangalore, India
02.2012 - 02.2014

In-Flight Cabin Attendant / Manager

Kingfisher Airlines
Bangalore, India
03.2008 - 01.2012

Restaurant Hostess

Oberoi Hotels & Resorts
Mumbai, India
02.2007 - 03.2008

Business Coordinator

Air Hostess Academy
Mumbai, India
03.2006 - 01.2007

Education

Bachelor’s in arts degree -

CMJ University
Meghalaya, India
01.2012

Skills

  • Problem resolution
  • Time management
  • Vendor negotiation
  • Meeting planning
  • Expense reporting
  • Document preparation
  • Travel arrangements
  • Presentation development
  • Calendar management
  • Travel coordination
  • Expense management
  • Event management
  • Document organization
  • Stakeholder engagement
  • Data privacy
  • Office administration
  • Purchase order management
  • Onboarding administration
  • Project coordination
  • Microsoft Office
  • Effective communication
  • Executive support
  • Appointment setting
  • Interpersonal communication
  • Self-starter
  • Mail handling
  • Email management
  • Strategic planning
  • Document handling
  • Administrative support specialist

References

References can be provided upon request.

Timeline

Executive Assistant to Executive Director

Macquarie
02.2024 - 04.2025

Team Administrator/Executive Assistant to Sector Leaders

Microsoft
04.2022 - 10.2023

Executive Assistant to Vice President & Senior Director

Oracle
04.2018 - 04.2022

Executive Assistant / Office Manager / Marketing Assistant (Contract Role)

PaloAlto Networks
12.2015 - 10.2016

Human Resource Administrator (Contract Role)

Department of Finance, Services & Innovation NSW
09.2015 - 11.2015

Human Resource Assistant – Volunteer

The Smith Family
06.2015 - 09.2015

Administrative Assistant (Casual)

ANZ Stadium
12.2014 - 09.2015

Assistant Manager Sales

Prestige Group
04.2014 - 09.2014

Administrator / Guest Relations Manager

Sobha Puravankara Aviation Pvt Ltd
02.2012 - 02.2014

In-Flight Cabin Attendant / Manager

Kingfisher Airlines
03.2008 - 01.2012

Restaurant Hostess

Oberoi Hotels & Resorts
02.2007 - 03.2008

Business Coordinator

Air Hostess Academy
03.2006 - 01.2007

Bachelor’s in arts degree -

CMJ University

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Nikita Gandhi