Nina Philip-Adams

• Partnered with project team members to identify and quickly address problems.
• Facilitated knowledge sharing among team members to enable efficient problem-solving during critical project phases.
• Facilitated workshops to collect project requirements and user feedback.
• Strengthened stakeholder relationships by maintaining open lines of communication and providing regular progress updates.
• Mentored junior staff members in best practices for effective project management processes and techniques.
• Boosted team morale by fostering a positive work environment and recognizing individual accomplishments.
• Established clear performance metrics for tracking project success, enabling informed decision-making throughout the process.
• Monitored deadlines and milestones to keep team on track with project schedule.
• Evaluated completed projects for lessons learned, incorporating feedback to refine future initiatives and drive ongoing improvement.
• Developed and implemented project plans and budgets to ensure successful execution.
• Tracked project and team member performance closely to quickly intervene in mistakes or delays.
• Maintained open communication by presenting regular updates on project status to customers.
• Delivered high-quality results on time and within budget by diligently monitoring progress against established objectives.
• Expanded organizational capacity by identifying opportunities for growth and development within the team.
• Organized scope, schedule and assignments for entire team.
• Identified and resolved project issues and mitigated risks, reducing challenges and improving project results.
• Sourced, vetted and managed vendors needed to accomplish project goals.
• Oversaw change management efforts to ensure seamless integration of new processes or systems into existing workflows.
• Developed and monitored project schedules, budgets and objectives for successful completion.
• Spearheaded cross-functional collaboration to drive innovation and improve overall project outcomes.
• Mitigated potential issues by proactively identifying bottlenecks or challenges within the project scope before they could impact timelines or budgets.
• Updated customers and senior leaders on progress and roadblocks.
• Secured necessary resources for project execution, including budget approval, personnel assignments, and equipment procurement.
• Monitored project progress, identified risks and took corrective action as needed.
• Adjusted project plans to account for dynamic targets, staffing changes, and operational specifications.
• Developed and deepened relationships with key stakeholders.
• Analyzed project performance data to identify areas of improvement.
• Navigated complex regulatory environments to ensure compliance with all applicable laws, regulations, and industry standards throughout the entire project lifecycle.
• Cultivated strong partnerships with external vendors, streamlining negotiations for more favorable terms on contracts and services.
• Gathered and organized supporting materials for meetings and project updates.
• Analyzed project data to identify trends and areas for improvement.
• Enhanced team productivity through proactive management, resource allocation, and conflict resolution techniques.
• Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
• Recruited and oversaw personnel to achieve performance and quality targets.
• Allocated project resources to drive productivity and maximize efficiency.
• Worked closely with organizations, individual businesses and government agencies to foster welcoming climate for business.
• Coordinated numerous small- and large-scale projects to meet client requirements.
• Developed comprehensive project plans, ensuring timely completion of milestones and deliverables.
• Contributed to strategic planning sessions with senior leadership teams to align projects with organizational goals and objectives.
• Championed continuous improvement initiatives to enhance productivity, reduce costs, and elevate overall project quality.
• Maintained tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.
• Verified quality of deliverables and conformance to specifications before submitting to clients.
• Optimized project performance with thorough risk assessments and proactive mitigation strategies.
• Kept senior management well-informed by preparing and presenting project status reports.
• Reported regularly to managers on project budget, progress, and technical problems.
• Demonstrated a high level of initiative and creativity while tackling difficult tasks.
• Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
• Managed time efficiently in order to complete all tasks within deadlines.
• Acted as a team leader in group projects, delegating tasks and providing feedback.
• Worked effectively in fast-paced environments.
• Delivered services to customer locations within specific timeframes.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• Passionate about learning and committed to continual improvement.
• Paid attention to detail while completing assignments.
• Learned and adapted quickly to new technology and software applications.
• Developed strong communication and organizational skills through working on group projects.
• Proven ability to develop and implement creative solutions to complex problems.
• Developed strong organizational and communication skills through coursework and volunteer activities.
• Provided professional services and support in a dynamic work environment.
• Demonstrated creativity and resourcefulness through the development of innovative solutions.
• Developed and maintained courteous and effective working relationships.
• Proved successful working within tight deadlines and a fast-paced environment.
• Proven ability to learn quickly and adapt to new situations.
• Identified issues, analyzed information and provided solutions to problems.
• Demonstrated leadership skills in managing projects from concept to completion.

• Interpret requirements outlined in Work Health Safety legislation and regulations, Electrical Safety Act and Regulation, Heavy Vehicle National Law, Rehabilitation and Return to Work Act and Regulations, Building Fire Safety regulations, ISO AS/NZS 45001, ISO AS/NZS 31000, AS 3745, National Self-Insurer OHS Audit Tool and Protective Security Policy Framework.
• Maintain knowledge of legislative requirements and any changes including updates to Codes of Practice etc.
• Use project management methodology and tools to lead a team responsible for the continued development, implementation, maintenance, continuous improvement and compliance of the Corporate WHSMS to relevant legislative requirements, ISO AS/NZS 45001, ISO AS/NZS 31000 and the National Self-Insurer OHS Audit Tool (NAT) in line with organisational goals and objectives.
• Develop and implement strategies, corporate procedures and branch procedures to support work, health and safety performance across Council.
• Promote organisational cohesion through the alignment of work, health and safety programs, initiatives, work instructions and project plans to corporate strategies.
• Develop and review corporate procedures and ensure alignment and effective implementation in the directorates through active consultation.
• Ensure adequate consultation of work, health and safety programs, initiatives and work instructions throughout the organisation.
• Provide specialist advice to cross directorate stakeholders on work, health and safety mitigation strategies and implementation plans to ensure corporate consistency of work, health and safety programs and initiatives.
• Research, analyse and present strategies to continually improve performance.
• Gather information, analyse compliance against relevant legal and other requirements (including Council policies and procedures) and identify actions to improve work, health and safety performance.
• Develop and maintain documented work instructions to ensure that Corporate WHS Branch accountabilities are allocated and corporate responsibilities are fulfilled.
• Effectively manage projects and staff to produce desired outcomes.
• Ensure that relevant information is disseminated by appropriate means in a timely manner.
• Introduce innovative approaches to change management, such as developing a new toolbox and procedure template aligned with business objectives.
• Proactive engagement consistently with stakeholders, including Directorate Safety teams, 1CP, Safety Leadership Group, WHS Advisory Committee and external parties, to drive continuous improvement of the management system
• Develop and track WHS strategic activities and provide reports
• Lead and mentor a team comprising of various roles
• Identify performance gaps and make appropriate improvements by streamlining the consultation process, reducing the timeframe from four to two months, resulting in quicker endorsement and availability of procedures for the City

Contribute to the development, maintenance and continuous improvement of corporate WHS procedures, processes and tools that are compliant with legislative requirements and the National Self-insurance Audit Tool.

Contribute to the development of WHS policies and objectives and targets.

Ensure WHS procedures and supporting documents are compliant with Work Health Safety legislation and regulations, Electrical Safety Act and Regulation, Heavy Vehicle National Law, Rehabilitation and Return to Work Act and Regulations, Building Fire Safety regulations, ISO AS/NZS 45001, ISO AS/NZS 31000, AS 3745, National Self-Insurer OHS Audit Tool and Office of the Federal Safety Commissioner (OFSC)

Contribute to the development of Security standards that make up the Corporate Security Management System

Work proactively with WHS team members, other teams and branches to ensure the ongoing development, implementation and continuous improvement of WHS processes and procedures.

Gather information, analyse compliance against relevant legal and other requirements (including Council policies and procedures).

Review and respond to feedback received on WHS procedures and Corporate Security standards following pre-consultation and general consultation

Partner with WHS advisors, security team and various Directorates within Council to ensure the ongoing development, implementation and continuous improvement of security and WHS processes and procedures within the WHS Management System and Corporate Security Management System

• Provide technical WHS advice into specific work health and safety projects and initiatives
• Successfully deliver WHS procedures and security standards based on the schedule
• Conduct benchmarking activities against other government/ industry bodies and similar organisations in relation to specific WHS initiatives and projects
• Research issues, interpret and analyse information to formulate suitable recommendations
• Provide coverage for the team when operations require (Coordinator, Document Controller and Communications Officer)
• Successful project and task management and delivery of assigned WHS projects and initiatives.
• Carry out additional WHS functions as required
• Managed own work assignments under general supervision to complete self-assessments and other assigned reviews and projects.

• Audit and update Verification of Competency Matrix to ensure all records are up to date
• Audit performed on Pressure Vessels across Water & Waste and compile findings in a register
• Work with relevant stakeholders to ensure Pressure Vessels are registered with WHS Queensland and inspections are current
• Develop Lone/Remote Worker Risk Matrix within Water & Waste in consultation with
• WHS Committee and Executive Coordinators of all branches and provide recommendations for controls with the identified risks
• Work with Waste Recycle Centre Supervisor and Team Leaders to develop Safe Work Instructions for the WRCs
• Develop and review Inspection Checklists as required by the team
• Subject Matter Expert for online inspection app (iAuditor)
• Test the new Compliance System, Folio
• Rollout Task Safety Assessment (TSA) training to the various branches within the Directorate
• Develop and review Procedures/Guidelines/SWI
• Prepare Safety Alerts to be issued to the Directorate/Branch
• Conduct weekly Waste Induction for Employees and Contractors
• Develop Critical Risk rollout plan for the Directorate

• Issue the site Safety Daily Notice for daily pre-start and Daily Safety Statistics to senior management
• Manage incident notifications and data in the Incident Management System (WebSDS & IRIS)
• Work closely with the ES&H Advisors and Manager on Incident notifications
• Quality check the incident data that is entered to the system for Corporate reporting
• Review incidents and corrective actions to ensure they align with the root cause
• Issue Safety Flash and Lessons Learnt resulting from serious incidents
• Work closely with Contractors on incident investigations
• Receive and review the Subcontractor weekly reports
• Populate data for weekly and monthly reports via Excel to produce dashboards that show trends on incidents on site and findings from inspections carried out by the team
• Update and maintain the Weekly Dashboard to distribute to the ES&H Team and senior management
• Compile and distribute End of Month Reports (Perth, Onslow, Shanghai, Indonesia, Malaysia) to senior management
• Subject Matter Expert for online inspection app (Chekhov)
• Work with the ES&H Manager to develop checklists and reports to track safety data via an online tool/iPads to be able to produce safety data and trends
• Develop and rollout Supervisor Safety Impact Report to track Supervisor engagement
• Develop and analyse safety dashboards as requested by senior management
• Conduct surveys across site based on trends and suggest recommendations based on the data obtained
• Perform internal safety audits based on corporate requirements
• Review the data obtained through audits suggest areas of improvements based on the data collated

Enter incident information and produce reports using WebSDS

Collate data and prepare the Monthly ES&H report

Prepare the agenda and run the weekly Safety Specialist Meeting in conjunction with the Safety Leads

Prepares the compliance dashboard of audits performed to distribute at Zero Accident Team meetings

Review site induction material to ensure consistency and accuracy

Conduct site inductions

Develop/update Subcontractor ES&H weekly reporting templates

Ensure Bechtel documents are updated where required and distributed to contractors through the appropriate channel

Collate ES&H data from Subcontractors and Bechtel

Analyse data to identify trends and develop graphical reports to meet project requirements

• Produce/update ESH and Site Management reports and presentations
• Produce safety alerts, toolbox topics and daily safety message
• Assist with ES&H initiatives/campaigns, eg Safety Shield competition for contractors, positive site wide safety, safety observation booklets
• Perform safety observations, area inspections and core process audits on contractors
• Attend People Based Safety meetings fortnightly
• Roll out various reporting and auditing tools to Area Managers/Superintendents/Supervisors
• Hazardous Substance Coordinator – ensure all hazardous substances are up-to-date in the register and distributed to all contractors

• Managed a team of onsite Relocation Management Consultants
• Oversee allocation of resources and staff to maintain appropriate standards of coverage, addresses volume fluctuations and ensures availability of resources
• Responsible for ownership, development and implementation of strategies to develop each client account
• Recognise opportunities for account penetration and develop revenue opportunities for International Assignment Services/Global Performance Solutions.
• Review client policies and processes and provided recommendation for changes
• Create an environment that fosters team effectiveness and cooperation, motivation and professional growth.
• Work in tandem with management team to ensure accuracy and compliance to proper business practices/ client policy; audit files, ensure on-line integrity
• Work with appropriate business partners to insure effective account start-up.
• Short Term Assignment, 2 mths, in India to support high level relocation into India