Summary
Overview
Work History
Skills
Accomplishments
Personality
Personal Information
Timeline
Generic

Ning Yan

Melbourne,VIC

Summary

Over 25 years’ working experience in financial management and audit, Skilled in financial reporting and costing control system, deep understanding of financial software, robust financial analysis capability, a comprehensive knowledge of accounting standards and regulations, abundant experience in risk assessment and mitigation, specialization in internal control system development.

Overview

28
28
years of professional experience

Work History

Senior Audit Manager

01.2011 - 12.2022
  • Led and managed assurance services, including annual financial report audits, due diligence tests, and assessments of internal control systems
  • Established comprehensive audit plans identifying objectives, risks, procedures, timelines, and resource allocation, ensuring efficient and effective audits within acceptable risk thresholds
  • Reviewed and evaluated working papers prepared by audit staff to ensure adequacy and appropriateness of audit evidence supporting audit opinions
  • Communicated with clients to discuss audit findings, address questions, and resolve any concerns or issues arising during the audit process
  • Prepared audit reports and management letters for clients
  • Mentored audit staff to promote best practices and maintain consistency in audit processes
  • Stayed up-to-date on changes in accounting standards, government statutes, and auditing standards to ensure compliance with regulations, standards, and laws
  • Assisted partners in expanding business by providing high-quality audit services, valuable management advice, and positive feedback from investors.

Finance Controller

05.2008 - 07.2010
  • Managed daily operations of the accounting department (1 factory and 35 sales branches), ensuring accurate, timely financial reporting in compliance with accounting standards
  • Developed guidelines and principles for configuring the costing system
  • Instructed cost department on identifying product/service cost components, determined appropriate allocation bases for overheads, defined cost centers, and established systems for tracking and reporting costs over time
  • Responsible for the accuracy of financial information provided to internal and external stakeholders, including shareholders, lenders, and government entities for decision making
  • Liaised with tax offices, banks, SAFE, and auditors to ensure adherence to regulations, standards, and laws
  • Participated in negotiations of sales and purchase contracts, offering financial insights to business departments
  • Organized compilation of financial manuals, ensuring consistency, efficiency, and effectiveness across the regional finance departments (1 factory and 35 branches)
  • Oversaw cash flow activities to ensure adequate liquidity for group operations, including cash flow budgeting and forecasting, negotiation of credit facilities with banks, and cash flow scheduling etc
  • Developed and implemented financial strategies to support the organization's long-term goals, including identifying growth opportunities, evaluating investments, and developing capital-raising plans
  • Developed tax planning strategies to minimize the organization's tax liabilities
  • Organized annual budget and quarterly forecast preparation for the company
  • Supervised and mentored finance team members, providing guidance on government policy updates and improving financial analysis skills
  • Participated in board meetings to provide insights and analysis on financial results, predicting trends, challenges, and opportunities to assist the board in making informed decisions.

Finance controller

11.2005 - 04.2008
  • In charge of the daily operations of the financial department
  • Acted as the key user and project lead for the ERP system implementation (Navision setup), which involved establishing project teams, creating project plans, defining activities, managing resources, setting timelines, organizing training plans, overseeing system transition, and monitoring implementation progress to ensure project success
  • Participated in the acquisition process between Wolpert (the acquired company) and ITW
  • Developed and maintained costing systems
  • Conducted cost analysis, including standard/actual unit cost variance analysis, identifying abnormal differences, and identifying opportunities for cost savings and optimization
  • Managed cash flow to maintain the company's financial stability
  • Collaborated with the Production Planning department for annual standard cost updates
  • Facilitated communication with government departments and auditors to ensure compliance with financial laws and regulations.

Finance manager

01.2002 - 10.2005
  • Fully responsible for the routine operations of the finance department (headquarters and 6 branches)
  • Collaborated with sales and marketing departments to devise pricing strategies, rental packages, and promotional activities for rental equipment tailored to the unique needs of various branches across China
  • Reviewed business contracts to ensure clarity and specificity in pricing, payment terms, deposit and refund provisions, in accordance with company policies and plans
  • Prepared financial analysis reports, ensuring rental equipment utilization, equipment mix, gross margin, net profit, and return on investment were in line with projections
  • Maintained company liquidity at reasonable finance costs
  • Updated and enforced financial internal policies to control errors, fraud, and financial risks
  • Participated in major decision-making processes by providing financial analysis and recommendations
  • These decisions included branch openings and closures, buy or lease options, financial structure adjustments, price policy formulation, and credit policy establishment
  • Communicated with government entities and auditors to ensure legal operation of the finance department
  • Negotiated with banks regarding loan categories, credit facilities, and interest rates.

Chief cost accountant

01.1998 - 12.2001
  • Responsible for the development and maintenance of the costing reporting system
  • Reviewed cost and inventory accounting records to ensure compliance with accounting standards and regulatory requirements
  • Provided cost analysis reports for decision-making, including standard/actual unit cost variance analysis, equipment investment analysis, wastage analysis, production efficiency analysis, etc
  • Participated in the setup of the SAP finance module
  • Collaborated with the R&D department for estimating unit costs of new products and identifying opportunities for cost reduction in the development process.

Auditor

08.1994 - 12.1997
  • Worked as an audit team member, participating in annual report audits, due diligence tests, etc
  • Conducted substantive tests and compliance tests in the audit field
  • Documented fieldwork findings in working papers used to support audit opinions and provide a basis for recommendations for improvement.

Skills

  • CICPA (Chinese Institute of Certified Public Accountants)
  • ACCA (The Association of Chartered Certified Accountants)
  • FCCA (Fellow member of ACCA)
  • CPA Australia
  • SAP/NAVISION/SCALA), Microsoft Office, Kingdee

Accomplishments

  • Financial management
  • Cost Reduction: Identified and executed cost-saving opportunities, reducing operational costs without compromising quality.
  • Successfully led the transition to a new financial management system, enhancing reporting accuracy and reducing the closing process time by 30%.
  • Played a key role in a smooth financial audit process, resulting in all financial reports meeting the accounting standards in all companies which I had worked.
  • Developed a high-performing finance team, resulting in improved productivity and lowest staff turnover.
  • Successfully identified and implemented cost-saving initiatives (through providing improved cost analysis report and cooperated with production, purchase and R&D departments that led to a 15% reduction in production costs.
  • Optimized the company's tax structure, leveraging applicable tax incentives and exemptions, resulting in 10% tax saving.
  • Improved the accuracy of standard cost for management decision making by streamlining the cost calculation process.
  • Implemented new budgeting system as a budget system leader, enhancing the accuracy of budget forecasts and overall financial planning.
  • Through establishing appropriate credit policies and optimizing the payment process, reduced delays in fund disbursement and receipt, thereby enhancing cash flow liquidity.
  • Achieve the lowest possible interest rates by selecting appropriate loan terms and repayment plans based on the company’s cash flow and funding needs and through maintaining open communication and negotiating adjustment to rates and conditions to ensure favorable loan terms.
  • Audit
  • Optimized Audit Processes and Increased Efficiency as a senior audit manager:
  • Developed the audit management system, streamlining the audit process. This new system reduced the audit cost meanwhile improved the accuracy and timeliness of audit reports as a senior audit manager.

Personality

  • Capable in handling challenging and high-pressure situations.
  • Strong communication skills.
  • Exceptional aptitude for learning.
  • Outstanding adaptability to new environments.
  • Firm ethical principles and dedication to work.
  • Collaborative mindset and proactive team-oriented approach.

Personal Information

  • Visa: PR
  • Gender: Male

Timeline

Senior Audit Manager

01.2011 - 12.2022

Finance Controller

05.2008 - 07.2010

Finance controller

11.2005 - 04.2008

Finance manager

01.2002 - 10.2005

Chief cost accountant

01.1998 - 12.2001

Auditor

08.1994 - 12.1997

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Ning Yan