Noorjahan Shaik
Melbourne,VIC
Summary
Dynamic Office Manager with a proven track record at Alliant Group, excelling in vendor coordination and safety compliance. Skilled in facility management and contract review, I effectively improved operational efficiency and fostered strong client relationships. Passionate about creating safe, productive work environments while managing payroll and inventory with precision.
Overview
6
6
years of professional experience
Work History
Office Manager - Facilities
Alliant Group
Hyderabad, Telangana
11.2022 - 07.2024
- Planned and coordinated the maintenance of facility equipment and systems.
- Prepared and submitted reports on facility operations, including budget updates.
- Conducted regular inspections of facilities to ensure safe working conditions.
- Organized a meeting with vendors to discuss service agreements.
- Handling the office inventory services.
- Handles general accounting tasks such as accounts payable, payroll, petty cash, and budgeting.
- Raising purchase orders, and tracking invoices and payments to ensure the accuracy of accounts receivable and payable information.
- Coordinated meetings, conferences, travel arrangements and department activities.
- Communicates workplace safety precautions to employees.
- Inspected buildings regularly to identify potential risks and hazards that may affect employee safety.
- Analyzed data from various sources to identify trends and make recommendations for improvement.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Taking care of the transport facility for employee safety.
- Provided training to new hires on office policies and procedures.
- Taking care of new hires' onboarding and offboarding process.
- Working with IT, HR, and Finance teams regarding new hire arrangements.
- Working closely with the senior management and leadership levels for any kind of facility requirements.
- Taking care of AMC services, PPM activities, and also vendor service agreements.
Senior Facility Executive
Jones Lang Lasalle Property Consultants India Pvt. Ltd- alliant group
Hyderabad, Telangana
05.2022 - 11.2022
- Provided administrative support and necessary data to the area-led workplace services and other senior staff.
- Assisted in organizing, planning, and implementing office procedures.
- Managing day-to-day operations of the office, which includes scheduling, filing, data entry, and training.
- Coordinating with vendors for purchasing supplies and equipment, as needed.
- Monitored workflow by tracking progress on projects and tasks assigned to employees, or teams.
- Conducting research on best practices for workplace safety, regulations, and compliance.
- I worked closely with the HR department to ensure a proper onboarding process for new employees.
- Performed daily audits on office supplies inventory levels, and placed orders when necessary.
- Initiated proactive measures to reduce costs associated with operating expenses, such as utility bills and others.
- Collected, analyzed, and prepared reports of statistical data to assess facility management objectives.
- Prepared and reviewed operational reports and schedules.
Front Office Executive
CIEL HR Services Pvt. Ltd-Jones Lang Lasalle Property Consultants India pvt. Ltd
Hyderabad, Telangana
02.2020 - 05.2022
- Greeted customers, answered inquiries, and directed them to the appropriate department.
- Provided customer service support to clients over the phone and in person.
- Managed incoming calls and emails in a timely manner, and distributed them accordingly.
- Ordered office supplies as needed to ensure that adequate stock levels were always maintained.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
Business Support Executive
Jones Lang Lasalle Property Consultants India Pvt. Ltd-HSBC
Hyderabad, Telangana
01.2019 - 02.2020
- Answered incoming calls and emails from customers regarding their inquiries about the services offered by the company.
- Greeted foreign visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Maintained a database of contacts related to business operations activities like vendors, suppliers, partners.
- Coordinated with other departments within the organization to ensure that all information was up-to-date and accurate.
- Supported senior staff members in carrying out their duties related to managing the daily operations of the team.
- Monitored inventory levels of office supplies and equipment needed for day-to-day functioning of the department.
- Managed office operations, scheduling, and inventory audits.
Education
Bachelor of Technology - Electrical Engineering
Bapatla Engineering College
India03-2018
Skills
- Vendor coordination
- Facility inspections
- Payroll administration
- Safety compliance
- Office procedures
- Inventory management
- Facility management
- Vendor negotiation
- Contract review
- Client relationships
- Administrative management
- Microsoft office expertise
Accomplishments
Recognised by JLL for my extraordinary achievements and going beyond as a Work Dynamic star for Q1, Q2 2022 at JLL, India.
Availability
Full-Time
Visa
Subclass 485
Work rights
Full working rights
References
References available upon request.
Timeline
Office Manager - Facilities
Alliant Group
11.2022 - 07.2024
Senior Facility Executive
Jones Lang Lasalle Property Consultants India Pvt. Ltd- alliant group
05.2022 - 11.2022
Front Office Executive
CIEL HR Services Pvt. Ltd-Jones Lang Lasalle Property Consultants India pvt. Ltd
02.2020 - 05.2022
Business Support Executive
Jones Lang Lasalle Property Consultants India Pvt. Ltd-HSBC
01.2019 - 02.2020
Bachelor of Technology - Electrical Engineering
Bapatla Engineering College
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