Olivia O’Keeffe
Event Coordinator
Melbourne,VIC
Summary
Results-oriented and detail-driven Event Coordinator with a proven track record of seamlessly executing diverse events. Adept at managing all aspects of event planning, from conception to completion, with a keen focus on creating memorable and impactful experiences. Demonstrated ability to collaborate with cross-functional teams, vendors, and clients to ensure successful events within budget and timeline constraints. Skilled in logistics, vendor negotiations, and problem-solving to overcome challenges and deliver exceptional events. Strong interpersonal and communication skills, combined with a passion for exceeding client expectations, make me a valuable asset in orchestrating successful and memorable events.
I have a current drivers license and a reliable car.
During my down time I enjoy taking my dog for a walk, catching up with friends, going out for dinner, watching movies and cooking.
Overview
9
9
years of professional experience
Work History
Membership and event coordinator
Advertising Council Australia
Melbourne , VIC
11.2023 - Current
- Identified issues, analysed information and provided solutions to problems.
- Managed time efficiently in order to complete all tasks within deadlines.
- Worked well in a team setting, providing support and guidance.
- Developed and maintained courteous and effective working relationships.
- Self-motivated, with a strong sense of personal responsibility.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Attended conferences and events to stay up-to-date with industry trends and planning standards.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Developed creative themes for events and created related activities to engage attendees.
- Brainstormed and implemented creative event concepts and themes.
- Performed event coordination for larger parties and gatherings.
- Produced concept plans for high-profile corporate meetings and events.
Event and Travel Coordinator
Pepperstone
Melbourne , VIC
01.2023 - 11.2023
- Enhanced client satisfaction by efficiently managing and organising travel itineraries.
- Streamlined booking processes for improved time management and cost savings.
- Negotiated with vendors to secure the best deals on flights, accommodations, and transportation.
- Created customised travel packages tailored to individual client preferences and needs.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Conducted post-event analysis, identifying areas of improvement for future events.
- Developed creative themes for events and created related activities to engage attendees.
- Coordinated florists, photographers, and musicians for events.
- Created detailed timelines and budgets for events to meet all deadlines.
Event and Office Coordinator
United PF Ltd
Melbourne, VIC
01.2019 - 01.2023
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Displayed absolute discretion at handling confidential information.
- Maintained appropriate filing of personal and professional documentation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Sourced and ordered office equipment and supplies.
- Arranged domestic and international travel plans and itineraries.
- Enhanced attendee experience by meticulously planning and executing event logistics.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Conducted post-event analysis, identifying areas of improvement for future events.
Babysitter
Cook Family
01.2017 - 12.2018
- Communicated positively with children and guardians.
- Played games, worked on puzzles and read books to young children.
- Organised and cleaned home after activities by picking up toys and straightening up play room.
- Bathed, dressed and helped with teeth brushing as part of bedtime preparation.
- Assisted children with homework assignments and special projects across different subjects.
- Traveled with families to care for children, allowing parents to share private time while giving children fun adventures in diverse environments.
- Assisted with light housekeeping duties as well as running errands.
- Prepared healthy, age-appropriate snacks and meals.
Waitress
Bocconcino’s
01.2016 - 12.2016
- Maintained customer satisfaction with timely table check-ins to assess food and beverage needs.
- Used cash registers and credit card machines to cash out customers.
- Kept server areas clean and stocked to increase efficiency while working tables.
- Greeted new customers, discussed specials and took drink orders.
- Displayed enthusiasm and promoted excellent service to customers, successfully increasing referrals and walk-in business.
- Folded napkins and prepared silverware sets to provide adequate supply for host station.
- Inspected dishes and utensils for cleanliness.
Waitress
Station Stop Cafe
01.2015 - 12.2015
- Maintained customer satisfaction with timely table check-ins to assess food and beverage needs.
- Used cash registers and credit card machines to cash out customers.
- Kept server areas clean and stocked to increase efficiency while working tables.
- Greeted new customers, discussed specials and took drink orders.
- Displayed enthusiasm and promoted excellent service to customers, successfully increasing referrals and walk-in business.
- Inspected dishes and utensils for cleanliness.
Education
Certificate IV - Real Estate
REIV
Camberwell, VIC12.2019
High School Diploma -
Kilbreda College
Mentone, VIC11.2018
Skills
- Travel Administration
- Public Relations
- Office Supplies and Inventory
- Proper Phone Etiquette
- Customer Service
- Cash Management
- Presentation Support
- Business Correspondence
- Organised
- Microsoft PowerPoint
- Time Management
- Running Errands
- Meeting Planning
- Event Planning
- Communication Skills
- Attention to Detail
- Problem Resolving
- Credit Card Payments
- Schedule Management
- Vendor Negotiations
- Managing Events Start to Finish
- Event Logistics Management
- Business Growth
- Event Supervision
- Event Calendar Management
Timeline
Membership and event coordinator
Advertising Council Australia
11.2023 - Current
Event and Travel Coordinator
Pepperstone
01.2023 - 11.2023
Event and Office Coordinator
United PF Ltd
01.2019 - 01.2023
Babysitter
Cook Family
01.2017 - 12.2018
Waitress
Bocconcino’s
01.2016 - 12.2016
Waitress
Station Stop Cafe
01.2015 - 12.2015
Certificate IV - Real Estate
REIV
High School Diploma -
Kilbreda College
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