Olivia Paris
3 Librizza Parade Sinagra,WA
Summary
Organised Administrator with over 15 years of experience facilitating operational workflows. Promotes interdepartmental collaboration through solid teamwork. Demonstrated expertise in project and document management.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Administrative Officer
Rocky Bay Inc
07.2024 - Current
- Managed multiple files and records for customers.
- Enhanced overall office productivity through effective coordination of daily tasks for any updates /new customers service agreement.
- Managed sensitive data securely.
- Streamlined office processes by implementing efficient administrative systems and procedures.
- Facilitated cross-functional collaboration by acting as a liaison between departments for task coordination and information sharing.
- Proofread and edited documents and files for accuracy.
Scheduler
Rocky Bay Inc
01.2023 - 07.2024
- Reduced scheduling conflicts and ensured timely execution of tasks through proactive rescheduling.
- Maintained high levels of customer satisfaction through diligent scheduling coordination, ensuring all deliverables were met within agreed timeframes.
- Consistently met deadlines by effectively allocating resources, and making necessary adjustments to schedules as needed.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Project Officer
Northern Territory Government
01.2019 - 07.2022
- Informed the Director and wider Darwin Youth Community well-informed by preparing and presenting project status reports.
- Developed and deepened relationships with key stakeholders.
- Monitored deadlines and milestones to keep team on track with project schedule.
- Spearheaded cost-saving initiatives by identifying inefficiencies in processes and recommending optimal solutions for improvement.
- Developed comprehensive project plans outlining scope, timeline, budget constraints, and risk mitigation strategies.
- Negotiated contracts with vendors to secure terms and optimise resource allocation for projects.
- Developed and implemented project plans and budgets to ensure successful execution.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Networked in the local youth community to collect project requirements and user feedback.
Grants Officer
Northern Territory Government
01.2011 - 01.2019
- Conducted comprehensive reviews of existing grants portfolio, identifying areas for improvement in alignment with organizational priorities.
- Evaluated program effectiveness using data analysis tools, guiding improvements in service delivery and outcomes.
- Worked with director on annual income projection, preparing statistical reports and evaluating trends.
- Ensured compliance with all funder requirements through diligent record-keeping and documentation procedures.
- Managed grants calendar to meet proposal and report deadlines.
- Promoted Grant rounds.
- Facilitated Grant panel to assess Grant applications.
- Built strong relationships with funding agencies, fostering open communication and collaboration to achieve goals.
- Generated reports detailing findings and recommendations.
- Maintained database systems to track and analyze operational data.
- Developed effective improvement plans in alignment with goals and specifications.
Executive Assistant
Northern Territory Government
01.2009 - 01.2011
Administrator of School Runs
RSL Cabs
01.2008 - 01.2009
Education
Diploma Child, Youth And Family Intervention
BCA National
Darwin, NT11-2016
Certificate IV Youth Work
BCA National
Darwin, NT11-2012
Skills
- Workplace Coordination
- Scheduling and calendar management
- Records management
- Documentation Management
- Collaborative Partnership Development
- Event coordination
- Budget adherence
- Collaborative Meeting Management
- Grant Proposal Writing
- Coordination and Organization
- Customer Relations
- Effective Time Management
- Digital Literacy
- Efficient Data Management
- Spreadsheet development
- Project Coordination
- Scheduling
Certification
- Project Fundamentals
- Grants NT computer program
- Lumary computer program
- Managing Procurement
- Managing People
Timeline
Administrative Officer
Rocky Bay Inc
07.2024 - Current
Scheduler
Rocky Bay Inc
01.2023 - 07.2024
Project Officer
Northern Territory Government
01.2019 - 07.2022
Grants Officer
Northern Territory Government
01.2011 - 01.2019
Executive Assistant
Northern Territory Government
01.2009 - 01.2011
Administrator of School Runs
RSL Cabs
01.2008 - 01.2009
Diploma Child, Youth And Family Intervention
BCA National
Certificate IV Youth Work
BCA National
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