Olivia Tet Fong
3/16-18 Ulupna Rd Ormond,VIC
Summary
Dynamic Desktop Publisher with expertise in template creation and document formatting. Enhanced brand presence through innovative designs and exceptional proofreading skills. Skilled in managing production teams and fostering stakeholder communication, ensuring high-quality publications that meet rigorous standards.
Overview
16
16
years of professional experience
Work History
Desktop Publisher
Product Dynamics
01.2017 - 01.2025
- Formatted school diaries and designed new templates of custom body spreads.
- My greatest achievement was the yearly proofreading and resizing of the Resilience Project journals.
- Duties included:
- Typeset student and diaries
- Template design of customised diaries incorporating school colours, fonts, policies etc
- Updated calendars, glance planners, public holidays, school events etc
- Used Excel scripts to generate internal calendar pages with days and dates
- Implemented proof reader changes
- Created files for print
- Updated records in Excel master database
- Corrected client changes via database Proof IQ
- Updated job status via database Print IQ
- Incorporated The Resilience Project wellbeing program into the diaries to promote positive mental health for students and teachers
Desktop Publisher
QMG Insight
01.2015 - 01.2016
- My greatest achievement was rebranding company reports and templates which resulted in a powerful company presence, printed and online.
- Duties included:
- Formatted company reports, templates, brochures and board presentations to the highest quality possible for publishing and distribution
- Worked closely with directors to ensure desktop publishing of documents were accurately branded to company standards
- Uploaded reports to database and circulate via bulk email
Desktop Publisher
Williams Lea
01.2012 - 01.2013
- Duties included formatting client proposals, tenders & presentations using branded templates.
- Servicing PWC clients onsite provided me with skills to build successful relationships.
- My excellent organisation and time management skills were proven through my ability to format multiple proposals at once.
- I prepared quotes for clients through their online database and followed up approval of work, liased with their offshore team to ensure that publishing deadlines were met to their quality control and proof read each completed document prepare files for print and follow up delivery, reception duties including job brief consultations and briefs.
Senior Publications Coordinator
The Mining Institute
01.2009 - 01.2012
- Company Overview: a member based company, within their publishing department
- This pivotal role in my career taught me exceptional organisational, time management and administration skills, resulting in a promotion to Senior Publications Coordinator in 2011.
- The project management skills I gained whilst training new employees and leading a production team proved career changing and equipped me with skills for life.
- Duties included project management, coordinated production, marketing and promotion of the institutes range of high quality conference and technical publications, managed a team to communicate priorities and manage workflow, timetable preparation for all conference publications desktop published and proofread 13 technical publications per year, train staff to use desktop publishing software.
- Administration duties included:
- Phone support, word processing, quotes, meeting minutes, database and website maintenance, very high customer service skills with the ability to service a committee and communicate confidently with external stakeholders, executives, committee chairs and board members.
- Marketing duties included:
- Produced forms, ads, catalogues and publication cover design, assist with publication sales, promotion and packing book orders.
- A member based company, within their publishing department
Education
Certificate IV -
Process Manufacturing
01.2022
Education Certificate -
Website Design using Wordpress, CSS & HTML
01.2014
Priorities, Projects & Time Management Course -
01.2010
Skills
- Desktop publishing and design
- Template creation
- Administrative support
- Proofreading and editing
- Data entry and file management
- Master file maintenance
- Quote processing
- Purchase order processing
- Invoice processing
- Cost estimation
- Microsoft Outlook proficiency
- Word processing skills
- Filing and scanning
- Production team management
- Staff training and development
- Document formatting and layout
- Technical manual preparation
- Company report writing
- Tender and proposal development
- Internal document creation
- Style guide adherence
- PowerPoint presentation design
- Microsoft Office suite expertise
- Adobe Creative Suite proficiency
- Social media management strategies
- Written communication skills
- Stakeholder communication
References
- Michael Berry, Managing Director, Product Dynamics, 0408 516 352
- Rechelle Shugg, Personal, 0400 643 991
- Solita Vulling, Personal, 0402 769 507
Volunteer Experience
Regularly volunteer my time at Our Village, a charity who help families in need.
Health
Multiple System Atrophy, 01/01/24, NDIS supports in place including a cleaner, physio, occupational therapist, and speech therapist., Regular check-ups with a cardiologist and neurologist every 3 months., Does not affect memory and can complete tasks to a high standard.
Skills
25 years’ experience with the layout of documents for print, Template design, Proof reading & editing, Data entry and file management of electronic databases to maintain information, Master file maintenance in Excel, Processing of quotes, purchase orders, invoices and cost estimates, Use of Microsoft Outlook to manage and draft email correspondence, set deadlines, reminders and appointments, Assist with phone and walk-in enquiries, Word processing, filing and scanning, Managing production team/schedules to ensure deadlines are met, Training staff to use publishing software, Superior skills involving formatting, layout and proofing of technical manuals, company reports, tenders, proposals, internal documents, style guides, template design and Powerpoint presentations, In-depth knowledge of Microsoft Office (Word, Powerpoint, Excel, Acrobat) and Adobe Suite (Indesign, Photoshop and Illustrator), Design of flyers, brochures, advertisements, cover artwork, order forms, signage, certificates, Maintain social media pages, High level of written communication, Ability to service a Committee and communicate confidently with external stakeholders, executives and management, Professional and positive office manner
Affiliations
In my spare time I enjoy spending time with my 11 year old daughter going to markets, volunteering and trying new foods and places. I enjoy cooking and painting.
Timeline
Desktop Publisher
Product Dynamics
01.2017 - 01.2025
Desktop Publisher
QMG Insight
01.2015 - 01.2016
Desktop Publisher
Williams Lea
01.2012 - 01.2013
Senior Publications Coordinator
The Mining Institute
01.2009 - 01.2012
Certificate IV -
Process Manufacturing
Education Certificate -
Website Design using Wordpress, CSS & HTML