Olivia Yarlett

• Manages front desk operations, ensuring smooth daily workflow, including management of enquiries inbox.
• Fostered a welcoming environment by greeting visitors with professionalism and warmth at all times.
• Manages visitor sign-in/out logs and WWCC profiles.
• Coordinates scheduling for appointments and meetings.
• Streamline communication between staff, students, and parents through effective phone, email and HUB correspondence.
• Maintain filing systems for student records and administrative documents.
• Trained new staff on front desk procedures, enhancing team efficiency and service delivery.
• Kept reception area clean and neat to give visitors positive first impression.
• Resolved customer problems and complaints.
• Responds to inquiries from callers seeking information, efficiently and professionally.
• Manages 'Booked' PTI and SLC process set up including communications.
• Assists with first aid and student services.
• Liaises with CRT for their set up of their daily tasks.
• Supports office efficiency by performing clerical tasks such as data entry, photocopying, and scanning documents.
• Demonstrates strong multitasking abilities while managing numerous tasks simultaneously under deadlines.
• Maintains confidentiality of information regarding staff, students and families.
• Assists with on/off boarding new staff and students, including pigeonhole, key, name badge, equipment allocation.
• Assists in event planning and execution, ensuring seamless processes.
• Management and distribution of lists, including phone and extensions lists, printer codes, birthday lists, and rosters.
• Management of spare uniform and lost property.
• Management of post/deliveries collection and distribution.

• Maintained and processed invoices, deposits, and money logs.
• Provided comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable and business expense processing.
• Reported financial data and updated financial records in ledgers and journals.
• Reviewed and processed client electronic payments and check deposits.
• Reduced financial discrepancies through transaction monitoring and management.
• Completed tax forms in compliance with legal regulations.
• Analyzed financial data to assist in budget creation and forecasting.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
• Developed monthly, quarterly and annual profit and loss statements and balance sheets.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses.

• Recruited and trained volunteers and staff in care of children and facility procedures.
• Created and maintained safe and nurturing environment for children.
• Evaluated and introduced age-appropriate materials for children and contoured it to lesson plans.
• Worked with directors and board members to develop lesson plans and special events for children.
• Vetted volunteers and interested parties for criminal history or issues risking children.
• Prepared, coordinated and distributed information about yearly schedule of activities and classes.
• Sourced, modified and prepared class curricula and targeted lesson plans based on subject matter requirements.

• Scheduled and organized weekly musical sets for children/families.
• Volunteer team lead (12 Volunteers).
• Run music sessions, utilising visual aids and props.
• Facilitating morning tea and relationship building amongst families (50 families in attendance/2 sessions)

• Provided PA support to multiple Associate Partners, including calendar management, international travel booking and itineraries.
• Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
• Managed appliance issues and scheduled repairs.
• Maintained open communication by presenting regular updates on project status internal clients.
• Scheduled and facilitated meetings between Engineers and Architects.
• Worked effectively in fast-paced environments.
• Excellent communication skills, both verbal and written.

Maternity Leave Contract

• Coached and managed new staff on company processes to achieve maximum production.
• Reported to senior management on organizational performance and progress toward goals.
• Delivered performance reviews, recommending additional training or advancements.
• Successfully managed budgets and allocated resources to maximize productivity and profitability.
• Created, maintained and updated filing systems for paper and electronic documents.
• Maintained computer database and physical filing systems.
• Scheduled transport and delivery schedules.

• Greeted incoming visitors and parents professionally and provided friendly, knowledgeable assistance.
• Kept reception area clean and neat to give visitors positive first impression.
• Facilitated First Aid to Children, First Aid stock ordering and Anaphylaxis management
• Answered phone promptly and directed incoming calls to correct offices.
• Book list management & preparation.
• Locker allocations.
• Staff hospitality organisation.
• Relief personal assistant to DP.