Olya Kibryk

• Analyzed purchasing data to identify trends, forecast demand, and make data-driven recommendations for improved procurement processes.
• Maintained comprehensive documentation and records of all purchasing activities, providing insights for informed decision-making and process optimization.
• Utilized analytical tools to compute and generate purchase orders, ensuring optimal inventory levels to meet customer demand.
• Tracked inventory shipments, prepared spreadsheets detailing item information, and identified opportunities for process improvement.
• Fostered strong relationships with vendors, communicating regularly to ensure optimal inventory levels, negotiate prices, and maximize profitability.

Key Accomplishment 1:

Analysed the existing ERP system and identified opportunities for underutilised features, such as email functionality. Implemented email capabilities within the ERP system, allowing emails to be tagged between individuals and attached to relevant data objects, such as customer files, purchase orders, sales orders, quotations, and more.

Result: the implementation of email capabilities within the ERP system resulted in streamlined communication, improved organisation and tracking, enhanced collaboration, increased productivity, and enhanced data integrity.

Key Accomplishment 2:

Successfully identified the need for a specialised IT feature within the ERP system to address the requirement of simultaneous changes to multiple Bill of Materials (BOM).

• Collaborated with the development team to communicate the requirement and provided detailed specifications for the new feature.
• Actively participated in the development process, providing feedback and guidance to ensure the feature met the desired functionality and usability.
• Oversaw the testing and implementation of the new feature, ensuring its seamless integration into the ERP system.

Result: the developed feature streamlined the process of updating multiple BOMs simultaneously, significantly improving efficiency and reducing manual effort and material data correctness.

Key Accomplishment 3:

Identified the requirement for a modernized IT warehouse management system to address operational challenges and improve efficiency.

• Conducted a comprehensive evaluation of the existing warehouse processes and systems, identifying gaps, inefficiencies, and limitations.
• Collaborated with key stakeholders to define the desired features and functionalities of the new IT warehouse management system.
• Conducted market research and vendor evaluations to identify suitable solutions that aligned with the organization's requirements.
• Presented a compelling business case, highlighting the potential benefits and ROI of implementing a new IT warehouse management system.
• Secured buy-in from senior management and obtained the necessary budget and resources to initiate the project.
• Led a cross-functional team in the planning and implementation of the new IT warehouse management system.
• Coordinated the implementation of a new IT warehouse management system, working with cross-functional teams to ensure successful rollout and adoption.
• Conducted training sessions and provided support to warehouse personnel to facilitate a smooth transition and maximize user adoption of the new system.

Result: The new IT warehouse management system resulted in optimised inventory management, enhanced operational efficiency, improved accuracy in stock level monitoring, facilitated targeted reporting and analysis, and enhanced visibility and accessibility of goods.

Other Achievements:

• Established quality control protocols for incoming goods and implementing a product fault tracking system to ensure quality and safety standards are met.
• Introduced a cloud-based communication and database platform to enhance collaboration and streamline business processes.
• Generated tailored analytics and reports for senior management on a monthly basis using IT software, providing data-driven insights to inform decision-making and improve business operations.

• Analyzing and evaluating existing customer care processes to identify areas for improvement and suggest solutions to streamline process.
• Conducting research to understand customer needs and preferences and using insights to improve product selection and ordering functions.
• Coordinating export shipments, ensuring timely delivery and optimizing shipping process to minimize costs.
• Preparing export documentation, including Letter of Credit
• Utilizing data analytics and reporting tools to identify trends and insights to improve customer care process and enhance customer experience.

• Providing technical support and assistance to sales teams and customers on product selection, including technical details of components, material specifications, and costs.
• Preparing commercial business proposals that accurately reflected customer needs and technical specifications and were in compliance with regulatory standards.
• Meeting with new and existing clients to present the value proposition of the business and to provide technical advice and guidance.
• Supporting the inside sales team by answering technical questions and providing technical guidance on product offerings.