Patricia O’Callaghan

Administrative & Office Skills

• Document preparation (minutes, agenda, reports, Itineraries etc)
• Corporate travel bookings and coordination
• Calendar management
• Data Entry & management
• Filing systems (digital & physical)
• Expense tracking
• Vendor and stakeholder management
• Contract management
• Restocking First Aid equipment
• Restocking events and marketing equipment
• Team lunch and team building coordination

Technical & Software Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiar with MYOB / Xero
• EventsAir
• Eventbrite
• Canva
• Zoom & MS Teams
• DocuSign
• CRM & Booking Systems

Leadership & Management Skills

• Team Supervision on site at Events
• Delegation
• Staff Scheduling
• Cross Department Coordination
• Strategic Planning
• First Aid Certificate

Event & Project Management Skills

• Event Planning & execution for internal and external stakeholders (50–1,000 attendees)

• On-site event coordination & production
• Event floorplan direction
• Event design direction and execution
• Bump in and bump out experience for small and major events
• Budget management
• Stakeholder engagement
• Timeline & logistics management
• Run Sheet and schedule creation including execution
• AV & venue coordination
• Risk management
• Pre-event research
• Pre-event proposal
• Post-event reporting and analysis
• Virtual event hosting using multiple platforms (Zoom, Teams, etc)
• Creating and management for registration Platforms (EventsAir, Eventbrite)
• Collaboration with Corporate Traveler for staff and client travel bookings

Interpersonal & Soft Skills

• Communication & client liaison via phone and email
• Problem solving
• Time management
• Attention to detail
• Organisation & prioritisation
• Adaptability
• Multitasking
• Team collaboration
• Can work independently
• Initiative
• Conflict resolution
• Customer focused