Summary
Overview
Work History
Education
Skills
Timeline
Generic

Pauline Chohaili

Bossley Park

Summary

Motivated and adaptable professional with a talent for rapid skill acquisition. Experienced in project coordinating and event planning, bringing a proven ability to understand tasks quickly and make valuable contributions. Seeking an engaging role within a reputable organisation to leverage skills in driving success. Committed to continuous learning and eager to contribute to meaningful projects.

Overview

11
11
years of professional experience

Work History

Operations Manager

Third Gen Electrical & Solar
05.2024 - Current

Supervised operations staff and kept employees compliant with company policies and procedures.

  • Managed inventory and supply chain operations to achieve timely and accurate delivery of goods and services.
  • Led hiring, onboarding and training of new hires to fulfill business requirements.
  • Developed and maintained relationships with external vendors and suppliers.
  • Enhanced customer satisfaction by establishing clear communication channels and addressing concerns promptly.
  • Entered data, generated reports, and produced tracking documents.
  • Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
  • Gathered and organized materials to support operations.
  • Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
  • Coordinated cross-functional teams, resulting in seamless project execution and enhanced outcomes.
  • Coordinated with suppliers to ensure timely delivery of goods, minimizing stockouts.

Development Project Coordinator

Conquest
09.2023 - Current
  • Provide support to Chief Operating Officer (COO) in managing development projects and related initiatives.
  • Assist in coordinating various development projects, ensuring alignment with organisational goals and timelines.
  • Facilitate communication between project stakeholders, including internal teams, external partners, and vendors.
  • Manage project documentation, including project plans, schedules, and progress reports, ensuring accuracy and completeness.
  • Assist in allocating resources for development projects, including personnel, budget, and materials, to ensure efficient project execution.
  • Prepare project status updates and reports for COO and other stakeholders, highlighting key achievements, challenges, and recommendations.
  • Event Planning: Organise and coordinate events, including meetings, conferences, and development launches.
  • Logistics Management: Manage event logistics, including venue selection, catering arrangements, and equipment rentals.
  • Budgeting: Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
  • Vendor Coordination: Liaise with vendors and suppliers to secure services and negotiate contracts, ensuring smooth execution of events.
  • Program Execution: Oversee event program execution, including scheduling and speaker coordination
  • Post-Event Evaluation: Conduct post-event evaluations to assess event success, gather feedback, and identify areas for improvement

Office and Defects Manager

Vesta Homes
03.2021 - 09.2023
  • Welcomed and directed visitors, embodying a customer-centric approach.
    Managed interactions for clients, tradespeople, and partners, showcasing adept communication skills.
  • Handled incoming calls efficiently, routing inquiries and relaying messages for follow-up.
  • Facilitated transparent updates for clients and stakeholders, contributing to project transparency.
  • Organised appliance and material procurement, demonstrating cost optimisation.
  • Implemented a system to monitor property defects and maintenance tasks, enhancing operational efficiency.
  • Oversaw resolution of complex defect inquiries, ensuring client satisfaction.
  • Prepared Construction Certificates and Development Application Checklists meticulously.
  • Liaised with tradespeople and specialists for seamless project collaboration.
  • Conducted site supervision to ensure adherence to timelines and quality standards.
  • Managed acquisition of essential certificates for project finalisation

Junior Project Manger

Mars Property Development
03.2020 - 03.2021
  • Managed extensive renovation of projects for two blocks of units from planning to completion, demonstrating exceptional organisational skills.
  • Oversaw procurement of essential supplies and materials, maintaining optimal inventory levels to ensure seamless workflow.
  • Played a key role in financial planning by obtaining precise cost estimates from contractors and suppliers.
  • Facilitated clear project understanding and streamlined work scheduling through effective communication with contractors.
  • Addressed resident complaints and expedited maintenance requests, enhancing resident satisfaction and community well-being
  • Managed resolution of defects in projects, coordinating with specialised tradespeople for swift solutions and ensuring client satisfaction.
  • Implemented structured system to monitor property defects, facilitating efficient identification and resolution processes

Legal Assistant

Clayton Utz
02.2019 - 01.2021
  • Organised schedules for lawyers and paralegals, ensuring efficient coordination.
  • Conducted monthly billing with attention to detail for accurate financial records.
  • Arranged prompt delivery of legal correspondence, emphasising professionalism.
  • Coordinated weekly meetings and teleconferences, promoting productivity.
  • Transcribed legal documents with precision and accuracy.
    Prepared legal correspondence, aiding effective attorney-client communication.
  • Managed court files efficiently to support legal proceedings.
    Professionally managed telephone calls and directed inquiries as needed.
  • Developed filing systems for quick document retrieval.
  • Edited correspondence for grammar and professionalism.
  • Assisted with scheduling and provided administrative support.
    Utilized MS Word for document creation and formatting.

Legal Assistant / Admin Coordinator

McCabe Curwood Lawyers
10.2016 - 11.2018
  • Implemented efficient filing system, reducing intake process times.
  • Improved archiving and billing systems through procedural enhancements.
  • Organized staff travel arrangements effectively.
  • Planned meetings and maintained detailed minutes.
  • Managed organised filing systems for electronic and hard copy documents.
  • Collaborated to ensure timely invoicing and accounts receivable processing.
  • Edited legal correspondence to maintain high standards.
  • Professionally managed phone calls and transcribed legal documents accurately.
  • Filed legal documents with courts in compliance with procedures.
  • Prepared legal correspondence and ensured prompt delivery.
  • Created and maintained filing systems for efficient document retrieval.
    Processed appeals, motions, and agreements to support legal proceedings.
  • Scheduled appointments and managed court files.
    Drafted legal briefs, motions, and pleadings efficiently.

Law Clerk

Kim Smith & Associates
11.2014 - 12.2015
  • Maintained and organised lawyers' appointment calendars, facilitating efficient scheduling.
  • Entered new cases into company database, ensuring accurate record-keeping.
  • Developed and managed effective filing and retrieval systems for streamlined information access.
  • Created, indexed, and updated client binders, maintaining organized records.
  • Transcribed and proofread documents with meticulous attention to accuracy.
  • Prepared agendas for meetings, promoting focused and productive discussions.
  • Managed calls, messages, and emails, providing effective communication support.
  • Prepared court documents, correspondence, and briefs with professionalism.
  • Organised files for court proceedings, ensuring compliance and accessibility.
  • Arranged medical examinations and drafted letters to doctors, demonstrating effective coordination.
  • Provided client reporting, ensuring transparency and maintaining client relationships.
  • Managed envelopes, postage, and mail correspondence for clients, facilitating efficient communication.
  • Closed and archived files, maintaining organised records and efficient operation

Education

Certificate in Property And Strata Management -

Real Estate Training Solutions
11.2022

Advanced Diploma in Legal Services - Legal Studies

Australian Careers Business College
02.2014

Skills

  • Leadership Skills
  • Ability to Multitask
  • Fast Learner
  • Adaptability
  • Teamwork
  • Critical thinking and problem solving
  • Time Management
  • Communication Skills

Timeline

Operations Manager

Third Gen Electrical & Solar
05.2024 - Current

Development Project Coordinator

Conquest
09.2023 - Current

Office and Defects Manager

Vesta Homes
03.2021 - 09.2023

Junior Project Manger

Mars Property Development
03.2020 - 03.2021

Legal Assistant

Clayton Utz
02.2019 - 01.2021

Legal Assistant / Admin Coordinator

McCabe Curwood Lawyers
10.2016 - 11.2018

Law Clerk

Kim Smith & Associates
11.2014 - 12.2015

Advanced Diploma in Legal Services - Legal Studies

Australian Careers Business College

Certificate in Property And Strata Management -

Real Estate Training Solutions
Pauline Chohaili