Summary
Overview
Work History
Education
Skills
Timeline
Generic

Pauline Watson

Perth,WA

Summary

Professional administrator offering a high level of expertise within purchasing, expediting, close out auditing, invoicing, and site administration. Experience working on several major projects within the Mining, Oil and Gas industries. Presents as a professional individual who is self-driven, adapts well to change and thrives in a driven environment. Works within organisation’s core values to reach / maintain strategic objectives while delivering results. Possess sound communications and organisational skills with the ability to communicate on all levels. Equipped with a comprehensive level of proficiency with Microsoft office suite of applications.

Overview

18
18
years of professional experience

Work History

Contracts Administrator

Worley Parsons
05.2024 - 08.2024
  • Company Overview: Perth Based Role
  • Responsible supporting the Contracts Administrators for Western Range Project
  • Managed Construction contracts, service contracts and local work orders
  • Responsible for assigning CAR - Capital appropriation requests, Summary reports, Site instructions and Amendments for each contract variation and site instruction
  • Actioned all correspondence thru DocuSign for management approval
  • General management of correspondence through Aconex document control system
  • Edited and assisted contract administrators with subcontractor approvals and progress payment certificates (PPPC’s)
  • Liaised with subcontractors to ensure all relevant insurances are current and legal
  • Performed other general duties required to suit project operations
  • Perth Based Role

Expeditor

Woodside Energy
05.2023 - 02.2024
  • Company Overview: Perth Based Role - Logistic Expediting/Purchasing Operations
  • Responsible for expediting materials for OKHA & Jim Yun vessels
  • Sap Experience & Sap Hanna 4 training/knowledge
  • Raised service orders in Sap in line with company procurement guidelines
  • Updated expediting movements, dates, shipping information and order confirmations on purchase orders
  • Expedited the delivery of purchased items and ensured compliance with delivery dates for two vessels
  • Tracked shipments and movement of material for each vessel
  • Provided regular weekly materials report for vessel campaigns to supply delivery dates to maintenance advisors and stakeholders
  • Liaised with multiple transport companies local/overseas to confirm on time shipping dates
  • Liaised with QC team to ensure documentation received from business stakeholders were correct so the release of QC materials could be maintained for assets
  • Raised RFT – request for transport through sap to transport company
  • Instrumental in creating a more stable and consistent delivery process and creating transport company management
  • Created accountable warehouse co-operation with operations stakeholders
  • Assisted asset buyers in categorising critical orders for delivery
  • Engaged meetings with asset buyers to manage overdue orders
  • Managed Ariba order confirmations through sap process
  • Engaged in stakeholder meetings with planning advisers to discuss and update the progress for delivery of materials for each vessel
  • Received positive feedback from maintenance advisers regarding the well managed and improved volumes of orders being supplied to both vessels
  • Perth Based Role - Logistic Expediting/Purchasing Operations

Expeditor

Rio Tinto
08.2017 - 04.2023
  • Company Overview: Perth Based Role – Logistics Expediting Operations
  • Responsible for expediting materials for Hope Downs 1 & 4 Minsites
  • Sap Experience
  • Raised purchase requisitions for employee site uniform orders to gain further experience with sap
  • Expediting materials for operational mine sites encompassing Hope Downs 1 & 4, encompassing MEM, Light Vehicles, Fixed plant, Offsite repairs
  • Provided comprehensive parts availability reports to support tactical scheduling for onsite planners/schedulers
  • Reviewed and ensured purchase orders meet delivery and dispatched dates to site
  • Tracked shipments and movement of material for each site
  • Managed any failed requested delivery dates and initiated an effective solution to resolve suitable supply dates with vendor
  • Liaising with suppliers to confirm estimated delivery dates of materials met scheduled shut dates for plant
  • Ensured parts & materials were on site prior to scheduled tasks being performed
  • Upgraded materials to critical orders as required
  • Liaised with internal stakeholders, planning and inventory control departments for inventory stock levels and any outstanding issues with scheduled work orders
  • Liaised with buyer group, internal stakeholders to assist with changed, amend, or cancelled purchase orders
  • Investigate / Review PR/PO and work orders for failed data, via Ariba & eDdmt
  • Reviewed outline agreements to ensure compatibility with part numbers, price, UOM, GR’s and delivery details
  • Verified stock levels, to ensure adequate materials were on hand to fulfill work orders listed on expediting report
  • Ensured consignment notices were logged against materials for correct and progressive delivery dates, with transport contractor
  • Perth Based Role – Logistics Expediting Operations

Project Coordinator

Renovation Project
02.2016 - 09.2016
  • Company Overview: Personal Build
  • Substantial renovation project (12mths)
  • Strategic planning and budget management ensuring profit outcome
  • Scheduling Trades and ordering of products
  • Design skills, and all aspects of daily operational management, troubleshooting and problem resolution
  • Personal Build

Site Administrator

BHP Billiton Iron Ore
02.2016 - 07.2016
  • Company Overview: Site Based Role - Ravensthorpe, FQM Australia Nickel
  • Responsible for supporting the maintenance team within an administration capacity:
  • Review and edit existing work order instructions (word format) for mine maintenance hydro leach team
  • Implemented and managed new filing system
  • Data entry of daily inspection checks and hourly readings into Pronto for LV vehicles onsite
  • Mapped maintenance procedures for hydro shut down team on behalf of Engineering Manager using Visio
  • Site Based Role - Ravensthorpe, FQM Australia Nickel

Procurement Administrator

Clough - KJV Gorgon
02.2013 - 12.2014
  • Company Overview: Project: Gorgon Downstream (Chevron)
  • Responsible for the coordination and expediting of purchase order closeout activities, specifically:
  • Reconciling commitment values to equal the award values whilst ensuring the delivery of documents, data and materials were all evaluated at 100% complete
  • Chaired and facilitated a Close Out review meeting each week and engaged all stakeholders which included Material Expediting, Document Expediting, QA/QC, Information Management, Document Control, Engineering and Finance
  • This initiated and commenced reviewing of their respective areas in anticipation of receiving the close out checklist and to ensure practical completion forms were reviewed/authorised appropriately for all stakeholders to meet close out process
  • Responsible for implementing a comprehensive close out spreadsheet to summarise and record all data, this report was issued via a weekly report to each stakeholder for their review
  • Created and maintained orderly filing system for 3000 practical completions and close out documentation issued by London office and required integrating into Perth office via Integrated Project Management system
  • Managed contract/blanket order invoices for payment, checking, reviewing and cost coding of release orders
  • Updating and maintaining data into the materials requisition spreadsheet
  • Managed PPE ordering, invoice payments, manage expediting of orders and action any changes
  • Project: Gorgon Downstream (Chevron)

Procurement Officer

Technip Oceania - Subsea
05.2012 - 09.2012
  • Company Overview: Projects: Fletcher Finucane (Santos), Longford Gas (ExxonMobil)
  • Responsible for the coordination and expediting of purchase orders:
  • Processing purchase processing orders, ensuring best value, product, services and purchasing decisions/standards were made to ensure the required specifications were met by the requisitioner
  • Collating RFA, RFQ’s and Bidders list, commercial bid evaluation/processing bid tabulations
  • Examine requisitions and select potential supplier(s) from preferred vendors list
  • Expedite orders, report vendor performance and verify claims for progress payments
  • Liaising with suppliers ensuring items were delivered to the correct locations
  • Assisted and maintained Procurement Package Equipment (PPE) spreadsheet for tender preparation
  • Maintaining sound, sustainable relationships with suppliers and internal customers
  • Projects: Fletcher Finucane (Santos), Longford Gas (ExxonMobil)

Expediting Officer

BHP Billiton Iron Ore
10.2011 - 03.2012
  • Company Overview: Operations
  • Responsible for the coordination and expediting of purchase orders:
  • Managing expediting of supplies and ensuring items correctly delivered through SAP and in accordance with company policies
  • Manage SAP workflow for un-receipted invoices
  • Monitor the weekly progress of vendor deliveries and generating a weekly report on their performance
  • Manage and facilitate POD delivery notices to ensure materials are goods receipted by site
  • Adjust revised delivery dates on orders and notify (SAP) end users of the changes
  • Manage and escalate poor delivery performance by a Vendor, DIFOT / PIFOT targets by a Vendor
  • Manage a Goods Supply Agreement for the supply of office products - post award
  • Attend Contractor meetings to resolve any areas of concern in relation to the contract
  • Liaising with suppliers with regards to expediting issues
  • Operations

Procurement Officer

FASTJV Fluor SKM JV
03.2011 - 08.2011
  • Company Overview: Projects: Jimblebar Mine Expansion Project, Finucane Island Port Expansion Project
  • Responsible for the coordination and expediting of purchase orders:
  • Raising Strategic Supply Agreement Releases
  • Commercial Bid evaluation/ Processing Bid Tabulation
  • Manage approved Bidder’s list
  • Collating and awarding RFA documentation
  • Post award contract administration
  • Raising variations to strategic supply agreements
  • Managing slippages on contract dates
  • Managing expediting of materials to site specifically transportable buildings, belt weighers and cables
  • Ensuring correct items purchased and delivered in accordance with company procedures
  • Expedited deliveries for purchase orders and reported any slippages to the purchase officer
  • Liaised with vendors to ensure delivery dates were aligned with contract terms
  • Update Marion software to edit and confirm delivery dates for each order
  • Projects: Jimblebar Mine Expansion Project, Finucane Island Port Expansion Project

Project Controls Coordinator

Fortescue Metals Group
07.2010 - 03.2011
  • Company Overview: Projects: Christmas Creek Mine and 2nd Outloading Circuit Port & Rail Expansion Project
  • Coordination and expediting of purchase orders and onboarding of EPCM employees for port & rail project
  • Letter of inquiries for electrical and mechanical packages relating to stockyard scope
  • Encompassed SOW, data sheets, drawings, terms and conditions, enabling engineers to form technical eval’s for lead times/budgets
  • Maintained freight and order register for site to assist with delivery items
  • Ensure transport requirements for delivery of goods were coordinated and receipt of appropriate transport/shipping information was received from the transport contractor
  • Seconded to Projects Control Administrator Reporting to the FMG Project Director
  • Managed Personnel Approval Acquisition documents to approve recruitment of personal to site
  • Facilitated mobilising and demobilising personal to mine, port and rail projects
  • Managed all personal records, inclusive of manual and electronic filing systems
  • Managed contractor’s weekly timesheets and rates to ensure compliance with Major Service Agreements
  • Reconciled major contractor’s weekly timesheets and schedule of rates register
  • Raised requisition (SAP), contractor’s monthly invoices, Receipt Project Accounts, SAP workflow
  • Projects: Christmas Creek Mine and 2nd Outloading Circuit Port & Rail Expansion Project

Procurement / Contracts Officer

Worley Parsons
08.2009 - 10.2009
  • Company Overview: Key Projects: Weld Range Iron Ore Project
  • Responsible for the coordination of budget proposals for capital assessment:
  • Created expression of interest packages which incorporated
  • SOW, data sheets, body of design documents, drawings, terms and conditions on behalf of Procurement Manager
  • Assisted to form technical evaluation for each package and upload costs into capital budget model, forming total project cost
  • Inserting and extracting documents, drawings into Adobe Acrobat 9 to form hard copy of budget proposals
  • Translated technical data from scope of works onto letter of intent for issue to individual suppliers
  • Review and monitor due date of each proposal / populate and update matrix list of packages into excel
  • Liaise with internal and external stakeholders with regards to technical queries
  • Key Projects: Weld Range Iron Ore Project

Purchasing Officer

Swick Mining
07.2009 - 08.2009
  • Company Overview: Operations
  • Responsible for the coordination and expediting of purchase orders:
  • Co-ordinate and monitor the supply chain of goods and services ex works for onsite facilities
  • Raise and expedite purchase orders
  • Inventory and Electronic stock control
  • Expedite goods from suppliers ensuring adequate delivery times
  • Distribute stock items from stores to all sites around Australia using Navision software
  • Operations

Purchasing Officer

Sinclair Knight Merz
06.2006 - 06.2009
  • Company Overview: Key Projects: Rio Tinto - Cape Lambert Upgrade and Dampier B Port Upgrade Project
  • Responsible for the coordination and expediting of purchase orders:
  • Activation of material service requisitions notices from Omnicom software
  • Raised purchase requisitions translated from the scope of works supplied by engineers
  • Understanding the local content requirement within the sourcing process of PO
  • Raised and awarded purchase orders in Omnicom software within a range of multi-disciplines, mechanical, electrical, instrumentation and distributed to relevant engineers and management for approval
  • Checking progress claims and raising contract variations
  • Verified logistic requirements so that appropriate arrangements for the MSR could be made – this was then followed up and managed to ensure equipment delivered within project requirements
  • Raised sole source documentation and capital appropriation requests for cost controller’s approval
  • Managed purchase orders - post award
  • Close out of contract packages
  • Key Projects: Rio Tinto - Cape Lambert Upgrade and Dampier B Port Upgrade Project

Education

Some College (No Degree) - Accounting

Phoenix Business College
Joondalup

Skills

  • PURCHASING & EXPEDITING
  • PROJECT & CONTRACT COORDINATION
  • ACCOUNTS & INVOICING
  • STRONG TEAMWORK FOCUS
  • EFFICIENT DATA MANAGEMENT
  • STAKEHOLDER MANAGEMENT
  • COMPUTER SKILLS
  • SAP 4 Hanna
  • Ariba
  • Aconex
  • DocuSign
  • Oracle
  • MS office applications
  • SharePoint
  • Inventory & Logistics Portal

Timeline

Contracts Administrator

Worley Parsons
05.2024 - 08.2024

Expeditor

Woodside Energy
05.2023 - 02.2024

Expeditor

Rio Tinto
08.2017 - 04.2023

Project Coordinator

Renovation Project
02.2016 - 09.2016

Site Administrator

BHP Billiton Iron Ore
02.2016 - 07.2016

Procurement Administrator

Clough - KJV Gorgon
02.2013 - 12.2014

Procurement Officer

Technip Oceania - Subsea
05.2012 - 09.2012

Expediting Officer

BHP Billiton Iron Ore
10.2011 - 03.2012

Procurement Officer

FASTJV Fluor SKM JV
03.2011 - 08.2011

Project Controls Coordinator

Fortescue Metals Group
07.2010 - 03.2011

Procurement / Contracts Officer

Worley Parsons
08.2009 - 10.2009

Purchasing Officer

Swick Mining
07.2009 - 08.2009

Purchasing Officer

Sinclair Knight Merz
06.2006 - 06.2009

Some College (No Degree) - Accounting

Phoenix Business College

Similar Profiles

CREATE PROFILE
Pauline Watson