Summary
Overview
Work History
Education
Skills
Training And Qualifications
References
Timeline
Generic

Penelope (Penny) Reilly

South Kalgoorlie,WA

Summary

Recruitment Officer with outstanding background attracting qualified candidates for positions. Dedicated to diligently promoting organisation and searching for eager and highly skilled individuals. Upbeat and confident leader with stellar interpersonal skills.

Overview

15
15
years of professional experience

Work History

Recruitment Officer

Norton Gold Fields
07.2024 - Current
  • Work as the recruitment contact for the respective areas of business to carry out recruitment activities;
  • ·Support recruitment strategies and organise recruitment activities under the internal procedure and framework;
  • Assist the superintendent in developing recruitment strategies, specific recruitment campaigns and volume recruitment implementation plans;
  • · Liaise and coordinates overseas employees' work and visitor visa applications to meet operational manpower requirement.
  • Establish and maintain recruitment related trackers, registrations and ensure accurate and UpToDate information.
  • Carry out recruitment activities according to manpower plan, internal recruitment procedure and ensure legal compliance of all recruitment activities.
  • Organise all recruitment activities including PD development, , job ad drafting, shortlisting, CV reviews, interviews, reference check, and pre-employment activities.
  • Liaise with HR admin and hiring department contacts to ensure the smooth onboarding of new starters.
  • Participate in recruitment procedure and policy development, internal templates and other documentations.
  • Maintain and update the offer letter template, and provide input for any revision and update initiatives.
  • Prepare recruitment update report regularly to internal and external clients.
  • Familiarise with HR policies and procedures and provide accurate advice as required.
  • Keep abreast with HR legalisation changes and updates and provide suggestions on continuous improvement and compliance.
  • Maintain electronic personnel records.
  • Participate in other HR initiatives organised by the department and work in a team to provide other HR advisory services as required.
  • Provide sufficient support for the HRIS system implementation, upgrade, and training.
  • Any other duties as required by the Recruitment Supervisor.

Senior Rental Coordinator

National Pump & Energy
05.2021 - 07.2024
  • Oversee the coordination of equipment and plant hire processes for customers, ensuring that customers receive equipment suitable to their needs within required timeframes.
  • Maintain all hire records and documentation associated with equipment hire accurately.
  • Ensure all equipment deliveries and pick-ups are organised within set timeframes.
  • Ensuring effective communication on daily activities that are clearly understood by all.
  • Coordinate the maintenance & servicing of plant and equipment.
  • Manage the timely processing of reporting requirements including EOM reporting and ad hoc reports as requested by your Supervisor/Manager work with other team members to protect the company from civil and criminal actions by ensuring compliance with relevant legislation and industry standards.
  • Ensure timely collation & processing of all branch documentation required for processing (including timesheets, Take 5, Pre-starts, job sheets, purchase orders, client & supplier invoicing and site forms)
  • Assist the HSE & HR departments in administrative duties to ensure compliance with training & legislative obligations.
  • Perform safe loading and unloading of plant and equipment exiting and returning to the warehouse.
  • Oversee the coordination of all travel and accommodation requirements for branch personnel.
  • Collaborate with the Workshop Supervisor to ensure that regular tests are conducted on motorised equipment at least weekly.
  • Manage the branch reception area in the absence of the Branch Administrator and ensure that office facilities are clean, equipped and supplies are stocked.
  • Delivering exceptional customer service.

Administration Supervisor

Suez Recycling & Recovery
01.2019 - 01.2021
  • Coordinate the day-to-day operations of drivers runs.
  • Coordinate monthly EQ&S audits and safety meetings.
  • Provide professional frontline communication and support to external and internal customers.
  • Data entry, including procurement compliance and order processing.
  • Deliver to operational KPI's through the administration of fleet and HSE documentation.
  • Ensure all pre-start, post-run, and minor day-to-day maintenance tasks are carried out on all equipment.
  • Manage and prepare detailed reports on labour efficiencies and overall cost management.
  • Lead and motivate the team and conduct performance management investigations.
  • Conduct weekly and monthly site inspections.
  • Provide training and support to team members.
  • Raise and manage maintenance work orders for all Suez fleet.
  • Provide estimates and preliminary quotes for KMIS customers where required.
  • Coordinate mobilisation of KMIS workers and equipment for shutdowns & preventative maintenance.

Branch Manager

Siteworks Labour Hire
01.2017 - 01.2019
  • Complete induction and on boarding processes in line with relevant industry and company standards.
  • Canvassing for opportunities.
  • Writing Job Ads.
  • Site visits pre commencement and post job completion.
  • HSE representative.
  • Develop and build customer relationships.
  • Develop and implement a sales and marketing plan for the region.
  • End to End Recruitment.
  • Timesheet collation and Preparing payroll.
  • New database rollout.

Labour Hire and Recruitment Coordinator

Rapallo Group
01.2015 - 01.2017
  • Project support to the Engineering Resources Services Manager and Workshop Manager.
  • Production of regular reports for distribution to managers and HOD's.
  • Complete induction and on boarding processes in line with relevant industry and company standards.
  • Canvassing for opportunities.
  • Managing contract generation and distribution.
  • Site visits pre and post shutdown for feedback on casual staff.
  • Recruitment, selection and candidate care.
  • Administration duties and operational oversight.
  • Timesheet collation and Preparing payroll.
  • Invoicing completed jobs, in all sections of Rapallo.

Account Manager - RSC

Onsite Rental Group
01.2013 - 01.2015
  • Company Overview: Kalgoorlie
  • Provide timely guidance to staff on day-to-day operations (toolbox/daily meetings).
  • Provide management and guidance to the workshop supervisor to deliver timely service schedules of the fleet and equipment in our control Sales contracts.
  • Securing new and managing existing contracts to ensure that the contract agreement is fulfilled to the satisfaction of the customer and returns are profitable for the company.
  • Customer liaison, including customer complaints and service scheduling.
  • Ensure all service recharges are collated recorded, and actioned.
  • Ensure all damages are recorded, collated and recharged on return inspection.
  • Provide monthly reports on results achieved in the area of sales and service delivery.
  • Management of the Onsite fleet.
  • Manage major shutdown procedures within the Mining and Construction industries, ensuring they comply with safety requirements.
  • Manage all transport requirements (pricing and organising transport of fleet to and from site for customers).
  • Ensure all OH&S policies and procedures are in place and provide regular training to staff to ensure optimum safety standards adhered to.
  • Kalgoorlie

Branch Manager

Programmed Integrated Workforce
01.2010 - 01.2013
  • Recruit, train and manage staff.
  • Conduct staff performance management interviews on a regular basis.
  • Lead a team of staff to ensure customer service satisfaction levels are maintained to the required standards of the organisation.
  • Develop and build customer relationships.
  • Develop and implement a sales and marketing plan for the region.
  • Develop monitor, and review sales budgets and targets.
  • Create pricing schedules specific to client needs.
  • Evaluate sales results to ensure monthly targets are achieved.
  • Provide monthly and quarterly reports to Head Office of results in the region on all aspects of the business as required.
  • Review and amend work safety procedures, report on workplace incidents in a timely manner.

Education

Certificate IV - Human Resources

Open University Australia

Certificate III - Employment services

Integral Development

Some College (No Degree) - Legendary Customer service

C.A.T.S

Dealing with Aggressive and challenging clients

Department of Child Protection

Sales and marketing foundation SK04

Australian Institute Management

Skills

  • Customer relationship management
  • Recruitment strategies
  • Candidate screening and sourcing
  • Human resource management
  • Reporting and analytics
  • Interview coordination
  • Service expertise
  • Leadership skills
  • Communication proficiency
  • Organisational skills
  • Stakeholder engagement
  • Problem-solving abilities
  • HR and OH&S strategy development
  • Computer literacy and Microsoft Office proficiency
  • Offer letter creation and onboarding processes
  • HR policies and compliance
  • Staff hiring and recruitment coordination

Training And Qualifications

  • Open University Australia, Certificate IV in Human Resources, BSB41013
  • Integral Development, Certificate III Employment services, CHC30502
  • Mission Australia Employment Services, Dealing with Jobseekers with complex needs
  • Australian Institute Management, Mission Australia Sales and marketing foundation, SK04
  • C.A.T.S, Legendary Customer service
  • Department of Child Protection, Dealing with Aggressive and challenging clients

References

Available Upon Request

Timeline

Recruitment Officer

Norton Gold Fields
07.2024 - Current

Senior Rental Coordinator

National Pump & Energy
05.2021 - 07.2024

Administration Supervisor

Suez Recycling & Recovery
01.2019 - 01.2021

Branch Manager

Siteworks Labour Hire
01.2017 - 01.2019

Labour Hire and Recruitment Coordinator

Rapallo Group
01.2015 - 01.2017

Account Manager - RSC

Onsite Rental Group
01.2013 - 01.2015

Branch Manager

Programmed Integrated Workforce
01.2010 - 01.2013

Certificate IV - Human Resources

Open University Australia

Certificate III - Employment services

Integral Development

Some College (No Degree) - Legendary Customer service

C.A.T.S

Dealing with Aggressive and challenging clients

Department of Child Protection

Sales and marketing foundation SK04

Australian Institute Management

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Penelope (Penny) Reilly