Rachael Petagna

• Management and delivery of all purchasing and invoicing requirements for capital projects
• Manage procurement activities by raising, monitoring, and closing out project purchase orders etc
• Ensure relevant Contractual terms and conditions are stated and met within ordering and processing of invoices
• Manage Capital related Kofax invoices
• Seek/chase up approvals for Capital invoices to complete Serve Entries, via two separate platforms
• Order Capital sundries
• Provide information and advice to all departments for Capital projects-related queries, issues etc
• Advanced knowledge of SAP, purchasing, invoicing, project costings etc
• Reporting of Project Costs to management and Project Leaders
• Provide administrative support to Project Team
• Ensures consistency and alignment of administration processes
• Support Project leaders and team with cost control relating to projects
• Manage Capital Projects Admin Email
• Enter/update data regarding PR requests, ERS vendor Invoices into Excel tracking sheets
• Train/assist/direct Project Support Officer
• Update Safety Huddle facilitator/subject discussions etc
• Assist/liaise with Finance regarding Capital related issues (where possible)
• Assist/liaise with Procurement regarding Capital related issues
• Assist/liaise with vendors regarding Purchase Orders, invoices etc

• Experience using SAP
• Receive/distribute all Capital Projects incoming invoices from Accounts Payable and Project leaders for approval
• Troubleshoot issues with all Capital service entries
• Liaise with Accounts/Project Leaders and Vendors regarding invoices and service entries
• Raise/Control Capital Projects Purchase Requisitions into SAP
• Assist/determine WBS to raise PR against
• Create new WBS when needed including adding cost centre where relevant
• Liaise with Project Leader and/or Procurement regarding issues/needs to raise PR
• Create Network numbers for new Projects
• Liaise/assist Project Leaders with Projects
• Liaise with Procurement
• Liaise with Accounts Dept
• Monitor consumables/stationary for Production Hub
• Provide general information on everything to anyone in need
• Liaise with Stores
• Mentoring/setting up new employees
• Filing, archiving, and general document control
• Stock take, stores/materials ordering for projects
• Input/manage team COVID-19 data
• Partake as a COVID-19 contact tracer for site during height of pandemic
• Provided administrative support for multiple projects simultaneously, ensuring smooth operations across all initiatives.
• Performed data gathering and research to support sourcing and cross-functional projects.
• Reviewed project materials and deliverables for adherence to methodologies and procedures.
• Ensured successful project delivery by maintaining accurate documentation and tracking key performance indicators.
• Supported project managers in achieving milestones by closely monitoring progress and identifying potential bottlenecks.
• Adhered to strict regulatory guidelines, ensuring all project activities were in compliance with industry standards and legal requirements.
• Maintained open lines of communication between team members, allowing for swift resolution of any challenges encountered during course of project.
• Facilitated cross-functional collaboration, fostering positive work environment for team members to excel in their respective roles.
• Served as liaison between technical teams and clients to ensure clear understanding of expectations from both sides throughout entire duration of partnership.
• Trained new hires on company policies and procedures related to project management best practices, promoting consistency in operational excellence.

Provide support to people with a disability/disadvantage to find employment whilst overcoming their barriers to employment

• Post-placement support for clients who have a disability/disadvantage to maintain their employment
• Document and process individual client case notes daily
• Liaise with clients, employers, and staff, while maintaining confidentiality
• Maintain a positive working relationship and environment
• Assist client with learning their duties, provide support and guidance to ensure all aspects of their role is understood
• Build confidence in the client's ability to perform their role, working towards the goal of them working independently
• Be available to clients during their shifts by observing, listening and supporting them to obtain a successful outcome

• All aspects of managing small business such as processing accounts payable/receivable and monthly reconciliation, processing BAS statements and preparation of other relevant taxation and superannuation statements, banking, and preparation of financial reports
• Purchasing, receipt, and control of inventory
• Reconciling inventory against jobs
• Organized, maintained and updated information in computer databases.

• Customer service, cash handling
• Experience following Planograms
• Collection of customer prescriptions whilst maintaining confidentiality and discreetness
• Dressing of windows and shop displays
• Designing promotional events and displays

• Stock control/orders, liaising with suppliers, receipt, and payment of goods
• Managing roster for volunteer workers
• Customer service, cooking, cleaning, cash handling