Petronella Wills
Cleve,SA
Summary
Experienced Accounts Payable Administrator with 8 years experience in daily accounts payable operations, skilled in utilizing excellent communication and industry knowledge to build solid rapport with suppliers.
Professional and trustworthy with demonstrated success in a financial role. Successful in reconfiguring workflow and responsibilities to improve efficiency.
I believe I would bring both experience in a similar role, good work ethics, empathy and the propensity to relate well with those from all “walks of life”. This, coupled with my ability to multi-task in a high pressure role with continual interruptions, an eye for detail and my natural customer service skills would all be beneficial.
Overview
22
22
years of professional experience
Work History
Accounts Payable Administrator
Toi Ohomai Institute of Technology
04.2019 - 04.2024
- Maintaining supplier master file records and keep electronic records of reasons for amendments
- Payments of all suppliers to meet agreed terms of trade
- Payment of all suppliers and staff reimbursement giving attention to appropriate authorisation of expenditure and accuracy.
- Payment of all student refunds after ensuring that these have been approved as per current financial delegations
- Ensure staff are claiming expenses in accordance with current policy and approved delegations
- Follow up missing invoices with suppliers and staff as appropriate
- Accurate recording of automatic payments and direct debits in the accounts payable ledger
- Encourage staff to create purchase orders in advance of supply as our preferred method of authorisation
- Liaise with suppliers to clear outstanding invoices and proactively work with staff and suppliers to suggest better processes to ensure invoices are paid to meet terms of trade
- As a team we manage accurate and timely processing of over 150 invoices per day.
- Coordinated accounts payable functions and improved workflow for 4 staff members.
Training Business Service Course Coordinator
Fire and Emergency Training Centre
04.2018 - 03.2019
- Coordinating and Administrating Courses and Programs which includes catering, venue hire, travel and flights arrangements with document distribution
- Student Record Management
- Managing Trainers overtime links and approving overtime and travel claims
- Manage and submit catering claims for payment
- Process student NZQA unit standards and courses completed by students
- Course Programs support to Career and Volunteer Fire fighters and Trainers.
Accounts, Administration and Costing Clerk
Si Lodec NZ Ltd
08.2015 - 03.2018
- Accounts Payable and Accounts Receivable management
- Approve and process invoices for payment
- Managing all queries from suppliers
- Reconcile credit card statements
- Create and process orders
- Create and manage all stock codes
- Doing stock take every 6 months
- Cost and invoice jobs
- Process Technician timesheets and prepare timesheet schedules for payroll
- Maintain after hour roster for Technicians
- Manage stationery and furniture purchases
- Manage all Company vehicles (Maintenance, services, WOF, Road User Charges & Registration)
- Manage International purchases
- Health and safety officer.
- Increased efficiency in inventory management, conducting regular audits and reconciliations to minimize errors.
- Developed strong relationships with suppliers, fostering open communication channels to resolve discrepancies quickly and effectively.
- Maintained highly organized filing system for all costing documents, simplifying document retrieval during audits or reviews.
- Used data entry skills to accurately document and input invoices
- Maintained accurate records of customer payments.
Reception, Administration
Te Maioha o Parekarangi Youth Justice Residence – Ministry of Social Development
02.2014 - 09.2015
- Switchboard and Reception
- Prepare timesheet schedules for payroll and filling
- Collate spreadsheets
- Update staff contact details
- Allocate petrol slips
- Taking Family and Professionals to visit young people.
Support Officer
Department of Internal Affairs Rotorua
02.2015 - 07.2015
- Office Management, including arranging venues for meetings, reception and switchboard
- Scanning and filing documents into Document Management System (DMS)
- Enter funding applications details on computer, maintain information held on database and then dispatch funding information to appropriate committee and staff
- Obtaining Accountability Reports with financials and enter it into the database
- Process invoices for payment and maintain commitments register
- Do Lottery Checks on Lottery applications
- Do Registrations for new contacts.
Reception – Front Desk
Ministry of Education Rotorua
07.2014 - 09.2014
- Managing appointment
- Collate spreadsheets for departments as requested
- Improved customer satisfaction by efficiently handling front desk tasks and promptly addressing guest concerns.
- Streamlined vehicle booking check-in and check-out processes for increased efficiency and reduced wait times.
- Supported team members during busy periods, demonstrating strong multitasking abilities for optimal productivity.
- Managed phone lines effectively, directing calls to appropriate departments and taking accurate messages.
Debtors & Creditors Clerk
Associated Motor Holdings t/a Kia Menlyn
05.2011 - 05.2014
- Manage the smooth and efficient operation of Accounts payable, Accounts receivable and banking
- Debtors and all duties regarding debtors, Filing
- Follow up on payments on a weekly basis
- Upload a debtor’s outstanding report on all cash and accounts outstanding in the company 3 times per week
- Problem solving and sorting out all vehicle fines
- Creditors and all duties regarding creditors
- Recon and allocate of all creditors accounts
- Receiving all invoices, order requisitions and orders
- Making sure that all invoices, order requisitions and orders are signed and highlighted and all relevant information appears on the documentation
- Deducting what should not be paid and supply reasons
- Writing out of cheques and register
- Allocating of payment and invoices
- Opening of orders and processing of invoices on accounts
- Daily banking
- Processing and allocating of the daily banking and bank statement
- Making receipts for cash, cheques and transfers received
- Do receipting off the bank statement and allocate payments off the accounts
- Following up on all outstanding monies
- Sorting out any query regarding payment.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Interacted with suppliers by phone, email, or in-person to provide information.
- Produced high-quality communications for internal and external use.
- Interacted with suppliers and customers by phone, email, or in-person to provide information.
- Improved customer satisfaction by promptly answering inquiries and providing accurate information.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
- Monitored office supplies and made arrangements for restocking of low-stock items.
Internal Sales
Euro Steel Pretoria
03.2009 - 07.2010
- Selling and buying of Stainless steel, Aluminium, Mild steel, Brass, Bronze, Copper and Silver steel
- Telesales and quotations
- Follow up on quotations
- Arrange delivery for customers
- Managing balustrade stock
- Stock taking
- Advising Customers on what metal to use for what purpose
- Managing cash intake daily
Wage Clerk
Northern Personnel
01.2009 - 03.2009
- Update of client and employee records
- Client liaison
- Administration of wages, leave and leave applications, employee loans and queries
- Printing of pay slips
- Handling of cash pay outs.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Provided quality clerical support through data entry, document management and email correspondence
Internal Sales
JBM Steel
01.2008 - 12.2008
- Sales, Telesales and quotations
- Placing orders to external companies
- Working out transport and mark-ups on buyouts and stock items
- Arranging truck to collect special order from supplier and deliver to customers
- Customer Service.
Costing Clerk
Mercurius Motors
03.2004 - 05.2006
- Reception and Cashier
- Create and invoice job cards and sublet orders
- Work out mark-ups on sublet orders
- Process invoices on job cards
- Follow up on payments for work done.
Switchboard Operator and Typist
Roland Motors
03.2002 - 03.2004
- Working out of petrol sheets
- Doing daily banking
- Process invoices
- Switchboard and Cashier
- Doing costing and invoicing in the workshop
- Making and posting of sublet orders on job cards
- Customer Care.
Skills
- Bank Reconciliation
- Credit Card Reconciliation
- Electronic Payments
- Microsoft Office proficiency
- Invoice Processing
- Records Maintenance
- Invoice Coding
- Client rapport building
- Workflow Management
- Relationship Building
- Time Management
- Attention to Detail
- Critical Thinking
- Bill Payment and Recordkeeping
Languages
English
Professional Working
Afrikaans
Native or Bilingual
Timeline
Accounts Payable Administrator
Toi Ohomai Institute of Technology
04.2019 - 04.2024
Training Business Service Course Coordinator
Fire and Emergency Training Centre
04.2018 - 03.2019
Accounts, Administration and Costing Clerk
Si Lodec NZ Ltd
08.2015 - 03.2018
Support Officer
Department of Internal Affairs Rotorua
02.2015 - 07.2015
Reception – Front Desk
Ministry of Education Rotorua
07.2014 - 09.2014
Reception, Administration
Te Maioha o Parekarangi Youth Justice Residence – Ministry of Social Development
02.2014 - 09.2015
Debtors & Creditors Clerk
Associated Motor Holdings t/a Kia Menlyn
05.2011 - 05.2014
Internal Sales
Euro Steel Pretoria
03.2009 - 07.2010
Wage Clerk
Northern Personnel
01.2009 - 03.2009
Internal Sales
JBM Steel
01.2008 - 12.2008
Costing Clerk
Mercurius Motors
03.2004 - 05.2006
Switchboard Operator and Typist
Roland Motors
03.2002 - 03.2004
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