Philip Chepsiror
Carramar,Australia
Summary
Motivated and resourceful Supply Chain Specialist with over 14 years of expertise managing supply chain compliance, inventory control, customer service. Meticulous team player focused on developing and implementing process controls and quality improvement initiatives that reduce costs and increase company revenue. Reliable and dedicated leader seeking to leverage strong background into a buyer, planner, supply chain, stock control or operations role with progressive organization.
Overview
14
14
years of professional experience
Work History
Procurement Officer
USAID-AMPATH UZIMA
11.2021 - 12.2022
- Monitor compliance with organization procurement policies and standards, operating guidelines, and regulations.
- Ensure the timely and transparent procurement of goods, works and services as identified in the procurement plan and in accordance with the applicable rules and procedures;
- Developing and follow up of the company’s annual procurement and disposal plans (APP, & disposal plans), short term project plans amongst others.
- Developing up-to-date strategies of procuring goods, works, and services that best meet the organization's business needs.
- Leading the procurement process and designing specific tendering strategies in line with the organizational, legal, and donor rules and regulations including tendering, negotiating, and awarding contracts
- Develop bidding documents and evaluating the bidder responses, managing the contractual process to the award of contract and change
- Ensure best practice frameworks are in place to deliver value for money and be able to identify and secure savings for the organization across several areas of expenditure
- Manage the presentation and filing of procurement documentation to facilitate report submission, fact-based analysis, and tracking of past and present procurements
- Stores inventory management
- Receiving & issuing of items to end users
- Carrying out stock takes & checks
- Packaging, labelling & dispatching items to the relevant users
- Processing vendor invoices to finance for payment.
Supply Chain Management Officer
USAID/AMPATHPLUS
10.2013 - 10.2021
- Preparation and follow up of the company’s annual procurement and disposal plans (APP, & disposal plans), short term project plans amongst others
- Review of user purchase requisitions to ascertain that they are planned for and adequately specified
- Preparation and issuance of bid documents (tender documents, rfqs, rfp’s) as per purchase requisitions
- Participating in project implementation team/s as secretariat, providing advisory services to ensure compliance with relevant rules and regulations
- Participating in tender evaluations, negotiations etc as a secretariat and adviser to the committees
- Developed and implemented policies and procedures to ensure compliance with government regulations.
- Ensured the safety of personnel, equipment, and materials through the enforcement of safety protocols.
- Monitored all operations for potential security risks and threats.
- Supervised subordinate staff in carrying out daily duties and activities.
- Developed strategies for improving operational efficiency while reducing costs.
- Organized client meetings to provide project updates.
- Tracked project schedules and encouraged teams to complete tasks on time while staying on budget.
- Analyzed key performance indicators to identify effective strategies.
- Reviewed and updated suppliers' information such as contact details, payment terms, and performance ratings.
- Negotiated contracts with vendors for the purchase of required materials and services.
- Analyzed market trends to anticipate future material needs.
- Developed strategies for procuring goods and services at the most cost-effective prices.
- Evaluated supplier quotations to determine best value for money products or services.
- Implemented strategic sourcing initiatives that resulted in cost savings across multiple categories of spend.
- Collaborated closely with other departments to understand their product requirements and ensure timely fulfillment of orders.
- Prepared and processed purchase orders for supplies, equipment and services.
- Tracked orders and confirmed system lead times, delivery dates and costs.
- Inspected and evaluated quality of purchased items to resolve shortcomings.
- Reviewed and approved vendor invoices.
Procurement Officer
Chemelil Sugar Company Limited
03.2009 - 03.2012
- Deputizing the procurement manager
- Preparation and follow up of the company’s annual procurement and disposal plans (APP, & disposal)
- Coordinating the functions of the procurement and Tender Committee including being a secretary to the Procurement committee
- Managing the performance contract for the procurement section including cascading new contracts, preparation of quarterly reports and filing the evidence of the annual performance
- Coordination of purchases for the day to day running of the organization including purchases for the schools Chemelil Sugar Primary & Chemelil Academy Secondary school
- Managing & allocating duties to a group of 12 procurement employees under me.
- Developed and implemented procurement policies, procedures, and systems to ensure compliance with applicable laws and regulations.
- Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
- Monitored supplier performance metrics such as delivery times, quality of goods and services, pricing levels.
- Negotiated contracts with vendors in order to secure the most favorable terms possible.
- Reviewed requisitions submitted by internal stakeholders for accuracy and completeness.
- Maintained an up-to-date database of approved suppliers along with their contact information.
- Generated periodic reports related to procurement activities for senior management review.
- Ensured that all purchases were made in accordance with organizational policies and procedures.
- Assessed department needs and implemented plans for sourcing supplies.
Purchasing Officer
Rivatex East Africa Limited
03.2009 - 03.2012
- In charge of purchasing department
- Managing the day to day work of the procurement department including allocating duties to staff under me
- Preparation and follow up of the company’s annual procurement and disposal plans (APP, & disposal)
- Allocation of duties to staff in the department.
- Developed and monitored purchasing strategies to ensure cost-effective purchases.
- Negotiated with vendors to obtain competitive prices while maintaining high standards of quality and service.
- Evaluated vendor performance in order to maintain existing relationships or establish new ones.
- Ensured timely delivery of products by establishing strong communication with vendors.
- Maintained accurate records of purchase orders, invoices, contracts, and other documents related to purchasing activities.
- Reviewed inventory levels regularly and placed orders accordingly to ensure stock levels were maintained at all times.
- Collaborated with internal stakeholders including finance departments, production teams, and warehouse staff regarding purchasing needs and requirements.
- Implemented best practices for efficient procurement processes across the organization.
- Sourced new vendors for purchasing needs.
- Maintained appropriate inventory levels to meet personnel and corporate needs.
- Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
- Received and reviewed department supply requisitions and placed appropriate orders based on need and available funds.
Education
Certified Procurement & Supplies Professional of Kenya K (CPSP-K) -
Kenya Institute of Supplies Examinations Board (KISEB)
10-2022
Bachelor of Business Management - Marketing Major Option & Minor in Purchasing
Moi University
05.2008
Master of Business Administration -
Holmes Instituture-Sydney
Skills
Bid process management
- Project Coordination
- Vendor Sourcing
- Vendor Relations
- Procurement planning
- Logistics Oversight
- Supplier Relationship Management
- Strategic Sourcing
- Demand forecasting
- Document Preparation
- Project Management
- Report writing skills
- Contract Negotiations
- Data Entry
- Cost Analysis
- Trend Analysis
- Policy Implementation
- Supply Chain Optimization
- Expertise in Navishion ERP software
Personal Information
- Date of Birth: 1984
- Gender: Male
- Nationality: Kenyan
References
References available upon request.
Timeline
Procurement Officer
USAID-AMPATH UZIMA
11.2021 - 12.2022
Supply Chain Management Officer
USAID/AMPATHPLUS
10.2013 - 10.2021
Procurement Officer
Chemelil Sugar Company Limited
03.2009 - 03.2012
Purchasing Officer
Rivatex East Africa Limited
03.2009 - 03.2012
Certified Procurement & Supplies Professional of Kenya K (CPSP-K) -
Kenya Institute of Supplies Examinations Board (KISEB)
Bachelor of Business Management - Marketing Major Option & Minor in Purchasing
Moi University
Master of Business Administration -
Holmes Instituture-Sydney
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