Phuong Le

• Process Invoices in Cargowise and Sage
• Register Shipment, job information into Cargowise
• Invoice and distribute documents to clients
• Bank reconciliation
• Cashflow reporting
• Update cost sheets and tracking reports

Waitsia Project & Woodman Point Projects

• Assist engineers with preparing MTO for Engineering Requisitions.
• Generate Engineer Requisitions for permanent materials on different projects.
• Prepare Inspection Certificate, Release Notes, Materials Receipting Receipts.
• Prepare materials reports as requested by management team.
• Update team members on material availability and delivery schedules.
• Maintain organized records of all incoming and outgoing materials.
• Partially assist procurement team with purchasing temporary materials, expediting and verifying invoices.

Woodman Point Project

• Oversee and manage small-scale permanent material packages with a value of up to $1M. Responsibilities include initiating the RFQ process, negotiating prices, and terms & conditions with vendors. Coordinate closely with other teams to finalize the package, including CBE and RFA procedures, as well as raising the Engineer requisition and creating purchase orders in SPMAT system, ensuring a streamlined procurement process
• Responsible for all temporary materials and minor service procurement, including monitoring stock levels, obtaining quotes, and processing requisitions and purchase orders in Oracle system.
• Verifying invoices, ensuring alignment between delivered goods and invoiced items, and addressing any discrepancies or issues with suppliers.
• Provide guidance and support to new members in navigating and utilizing Clough systems such as KissFlow, CATT, Oracle, SPMAT, Fusion, Synchro.
• Assist engineers with preparing MTO for Engineering Requisitions.

Tallawarra B project

• Fully responsible for expediting GE Materials, including the preparation of MTO, requisition, FIM Purchase Orders, and overseeing the receipt and issue of materials, as well as handling OSD reports and providing comprehensive expediting reports.
• Assisted in the rollout of the MEX/CATT system and ongoing application of the system for management of temporary materials, tooling, and assets on site.
• Responsible for Purchase Orders in MEX/CATT for tooling and consumables, and actively assisted in resolving issues with stock management, receipt, issue and return using MEX/CATT.
• Oversaw workforce hours in Synchro, ensuring accuracy between actual and recorded work hours. Verified approval of hours and prepared timesheets for final approval and payroll processing
• Managed stationery orders, provide IT and administrative support on-site, reconcile expenses of Corporate Credit Card for the project.
• Oversaw rental project housing management, participated in onboarding process for new starters including blue collars and white collars.

• Assisted Autodesk experts with BIM (Building Information Modeling) training sessions for construction firms in Vietnam including the preparation of training materials and coordination of training activities.
• Coordination between clients, Autodesk head office in Singapore, and subcontractors, ensuring streamlined communication and project alignment.

Project: Sully and Installation of Specialized Electronic Systems at Danang International Airport.

• Provided English - Vietnamese translation in meetings with Clients, Construction Supervision Consultant as well as Minutes of meetings.
• Assisted in preparing bid documents and contracts.
• Managed the preparation of domestic and international purchase orders, contracts, and oversaw customs clearance processes.
• Conducted equipment checks and acceptance.
• Developed quality documentation for installation and commissioning phases.
• Prepared documentation for claims and the milestones payments of the projects.
• Managed project office, including operating costs, managed staff, checked and approved timesheets, submitted for approval and processed payment.
• Directly engaged with the Vietnamese tax department for the submission and processing of tax reports for the project.

• Assisted foreign investors in Vietnam with obtaining foreign investment certificates and business licenses, as well as securing approvals for various documents depending on their business type.
• Provided support with visa applications, work permits, tax information, rental properties in Vietnam for their businesses or personal purpose.

• Managed the procurement of indoor and outdoor poly-rattan furniture in Vietnam and oversaw the international export procedures, which involved preparing export documentation and managing the customs clearance process.
• Liaised with suppliers in organizing deliveries to Spain, handed receipts, invoicing, and overseeing the payment process.

Project: Traffic Control System (Part-Time)

• Attended on-site meetings to provide English-Vietnamese translation.
• Manage delivery process, including following up with delivery date, checking materials, verifying delivery documents, invoices and facilitating payments.
• Preparing contracts with subcontractors.
• Processed staff timesheets and handled payroll.
• Managed business taxes and related government fees for projects.
• Prepared documents for checking and acceptance, ensuring they met process requirements and received client approval.

Project - Supply and Installation of Specialised Electronic Systems at Danang International Airport

• Managed logistics for imported equipment, coordinating with transport companies, suppliers, and customs offices.
• Prepared and obtained approval for drawings, checking and acceptance documents, and quality certificates.
• Oversaw materials receipt process, verified delivery documents, and facilitated supplier payments.
• Handled staff timesheets and payroll.
• Managed supplies for project office, maintained project procurement registers and reported to headquarters in Spain.
• Reviewed and submitted project expenses to the finance department for approval. Prepared banking documents and processed payments post-approval.
• Screened resumes and organized interviews.
• Participated in meetings with consultants and clients, providing Vietnamese-English translation services and minutes of meetings.