Rachita Mehta
Googong,Australia
Summary
Versatile procurement professional with experience in contract and schedule management, adept at staying updated with pricing structures, and skilled in analyzing data to facilitate accurate purchasing and logistics decisions. Resourceful Procurement Officer known for completing tasks with high productivity and efficiency. Specialize in strategic sourcing, contract negotiation, and vendor management. Excel at communication, problem-solving, and adaptability, ensuring seamless procurement processes that align with organizational goals.
Overview
8
8
years of professional experience
Work History
Procurement Officer
Navantia Australia
Canberra, ACT
10.2022 - Current
- Possesses extensive knowledge of Commonwealth processes and procedures, as Navantia works with the Commonwealth.
- Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
- Conducted market research in order to identify potential suppliers and obtain competitive bids from them.
- Negotiated contracts with vendors in order to secure the most favorable terms possible.
- Managed supplier relationships by providing timely responses to inquiries, addressing issues promptly.
- Reviewed requisitions submitted by internal stakeholders for accuracy and completeness.
- Evaluated products and services offered by vendors based on factors such as price, quality, availability, reliability.
- Maintained an up-to-date database of approved suppliers along with their contact information.
- Processed payments to suppliers within established timelines while ensuring accuracy of invoice details.
- Generated periodic reports related to procurement activities for senior management review.
- Provided training sessions to staff members regarding procurement processes and best practices.
- Analyzed spending patterns across various categories in order to identify areas where cost savings can be achieved.
- Participated in meetings with vendors in order to discuss upcoming projects or changes in requirements.
- Assisted internal stakeholders with resolving any queries related to procurement activities.
- Performed regular audits of existing contracts and purchase orders against actual usage data collected from various departments within the organization.
- Cultivated productive relationships with suppliers and maintained open communication.
- Gathered, input, and analyzed data to evaluate trends and make proactive adjustments to policies.
- Traced missing material and shipments through vendor and customer communications.
- Added new vendors and products into system and keyed in special shipping codes when needed.
- Reviewed and approved vendor invoices.
Invoice Administrator Officer
KPMG
Canberra
05.2021 - 06.2022
- Maintained account books and accounting systems with accuracy by entering data precisely, and proofreading.
- Tracked employee time and attendance for payroll.
- Processed customer payments, and set up payment plans.
- Resolved vendor and employee inquiries about invoices and purchases quickly through research.
- Ensured accuracy of vendor accounts by reviewing documentation.
- Reviewed vendor invoices and expense reports, identifying discrepancies.
- Improved office organization by developing filing systems and customer database protocols.
- Followed up with customer accounts to resolve unpaid or past-due accounts.
- Appraised, forecasted, and determined conditions and strategies to achieve goals and objectives.
- Verified transaction information, scheduled and prepared disbursements, and obtained payment authorizations to properly pay invoices.
- Answered telephones to take messages, or redirect calls to appropriate colleagues.
- Identified the needs of customers promptly and efficiently.
- Enforced company policies, answered coworkers' questions, and trained new personnel.
- Defined appropriate metrics and measurements to drive results.
- Verified the accuracy of accounting disbursements, such as payroll and vendor payments.
Accounts Administrator & Purchasing Procurement
Premier Business Print
Auckland
02.2020 - 12.2020
- Company Overview: Situated in East Tamaki, Premier Business Print is a team of 11 to 50 people.
- Premier Business Print has been a market leader in Australia and New Zealand for business-critical and specialized solutions, customized solutions to create print that works in business.
- Creating a Purchase Order (PO) for suppliers.
- Prepare supplier invoices, and process invoices and payments.
- Monitoring outstanding purchase orders.
- Payroll
- Reconcile supplier statement.
- Managing the credit request process.
- Allocation of cheque payment received.
- Closing of invoice batches.
- Monthly reconciliation of key customer accounts.
- Claims Management.
- Create outstanding purchase orders for sales and production.
- Procure consumables and stationery.
- Procure items outside the BOM.
- Process orders for Formware and outside trade, as required.
- Oversee the cleaning contract.
- Replying to customers' emails and queries.
- Reconciling accounts.
- Book pre-employment medicals and criminal conviction check paperwork.
- Manage documentation for the fortnightly pay schedule (salary and wages).
Admin and Sales Consultant
Handles Plus
Auckland
05.2019 - 02.2020
- Company Overview: Situated in East Tamaki, Handles plus is a team of 5 people
- Handles plus are the suppliers of door handles, locks and other knobs used in the houses
- Handles plus mainly deals with the builders and contractors and supply the material for new houses that are being built
- Bank scheduling Reports
- Replying to customers email and queries
- Generating customer invoices (Cash sales and account sales) in XERO
- Dispatching customer orders
- Reconciling accounts
- Entering cash sales GPOS software
- Follow up on overdue payments
- Entering suppliers invoices in XERO
- Reconcile supplier statement and allocate credits if any
- Looking after Showroom and helping customers/suppliers in choosing the right product
- Weekly Sales Reports
- Mailing Daily Sales figures
- Stock take
- Creating Purchase Order(PO) for suppliers
- Situated in East Tamaki, Handles plus is a team of 5 people
- Handles plus are the suppliers of door handles, locks and other knobs used in the houses
- Handles plus mainly deals with the builders and contractors and supply the material for new houses that are being built
Office Admin and Billing
The Cleaning Freaks
Auckland
10.2016 - 02.2019
- Company Overview: The Cleaning freaks are a cleaning company who provide commercial cleaning solutions to retail and hospitality sector
- TCF services also supplies chemicals to their clients
- Generating Invoices
- Maintaining CRM software
- Finalizing customer payments and entering it into the software (XERO)
- Follow up on the payments
- Reconciling invoices and statements
- Maintaining Xero Software
- Checking customer accounts
- Maintaining and ordering office supplies
- Maintaining all the company vans, record keeping of assets and ordering chemical stocks
- Stocktaking and entering in the system
- Suggesting customers about products and any specials
- Dispersing payments to the franchisees
- The Cleaning freaks are a cleaning company who provide commercial cleaning solutions to retail and hospitality sector
- TCF services also supplies chemicals to their clients
Education
Bachelor of Business Administration -
Sikkim Manipal University
Delhi06.2012
Skills
- SAP
- Invoicing and billing
- Account Reconciliation
- Supplier relationships
- Contract monitoring
- Procurement planning
- Bid process management
- Demand forecasting
- Supply Chain Management
- Conflict Resolution
- Budget monitoring
- Problem-solving aptitude
- Pricing Analysis
- MS Office proficiency
- Order Processing
- Purchasing Processes
- Financial Reporting
- Paperwork management
References
References available upon request.
Timeline
Procurement Officer
Navantia Australia
10.2022 - Current
Invoice Administrator Officer
KPMG
05.2021 - 06.2022
Accounts Administrator & Purchasing Procurement
Premier Business Print
02.2020 - 12.2020
Admin and Sales Consultant
Handles Plus
05.2019 - 02.2020
Office Admin and Billing
The Cleaning Freaks
10.2016 - 02.2019
Bachelor of Business Administration -
Sikkim Manipal University
Similar Profiles
Evelina EmelineEvelina Emeline
Procurement Specialist at NAVANTIA AUSTRALIA PTY LTDProcurement Specialist at NAVANTIA AUSTRALIA PTY LTD
Diego García CamposDiego García Campos
INTERNATIONAL TAX SPECIALIST at Navantia S.A S.M.EINTERNATIONAL TAX SPECIALIST at Navantia S.A S.M.E
Kaoutar Ben KiranKaoutar Ben Kiran
Logistics Services and Support for Expats at NavantiaLogistics Services and Support for Expats at Navantia