Prajakta Bhagwat

ACEREZ is a consortium formed by three major renewable companies Acciona, Endeavour Energy and Cobra with the governing body NSW EnergyCo. ACEREZ will be developing a renewable energy zone over NSW Central West Orana.

Systems and Portals:

MS 365 business suite, MS SharePoint, ELMO HRIS

Responsibilities:

• ELMO HRIS HR and Payroll portal implementation -project planning, scheduling, designing, testing and GoLive.
• HR database design and creation - Positions, Departments, Employees, Legal entities, Managers mapping etc. on SharePoint and implemented through ELMO
• HR position descriptions database creation
• Recruitment, onboarding and induction.
• Created interactive audio-video induction ppt.
• Supported employment contracts drafts set-up through lawyers and partnership committee.
• Supported HR policies and procedures drafts set-up through lawyers and partnership committee.
• Established processes for existing employees onboarding and new onboarding through ELMO.
• Created probation process.
• Established default employer Super - C Bus
• Registered employer on Long Service Leave portal, employee lodgement.
• Created Health declaration, right to work and fair work information, diversity & inclusion and several HR forms through ELMO.
• Published HR policies.
• Created employment contracts library.

Industry / Sector - Construction and Renewable Energy

First point of contact for Elecnor Energy, Transmission Lines divisions and the company Timco Transmission Lines Pty Ltd

Elecnor is a Spanish business group in the infrastructure, renewable energy, services, and new technology sectors.

Elecnor has various projects all over Australia including Secure Energy Joint Venture (SEJV) or(Project Energy Connect (PEC), solar farm, wind farm, substations, OTL-Overhead Transmission Lines with mixed workforce of white and blue collars.

I supported in managing and advising on all HR matters of Elecnor Energy and Transmission Lines divisions and the company Timco Transmission Lines Pty Ltd
Systems & Portals:
Employment Hero (HR & Payroll portals), Xero, G-Suite, MS Office, JobFit, Protect & Chifley (Income Protection and Severance), Long Service Leave and work Cover online portals per State.

Responsibilities:

• End to end employee lifecycle management of Transmission Lines projects for blue collar and white collars workers (recruitment, onboarding, induction, probation, variations, performance, trainings, L&D, terminations etc.)
• Active part of HR digital transformation, payroll integration and change management processes
• Develop and implement HR policies and procedures to ensure compliance and a positive work culture. Created, edited and uploaded policies and procedures in HRIS
• Support compliance with company, legislative and statutory requirements
• Provide HR coaching, advice, policy and procedure interpretation to managers and employees
• Collaborate with the business to minimise organisational risks through early intervention and identification
• Interpret and implement Timco EBA (Enterprise Bargaining Agreements) terms and conditions.
• Provide industrial and employee relations advice that aligns with policies, procedures, Modern Awards, EA and Fair Work requirements
• Manage work cover policies per state, long service leave lodgements, income protection & severance lodgements as per EBA requirements and state legislation.
• Support HSE (Health & Safety) requests and incidences (HR part), HSE compliance requirement for high-risk work environment.
• Created compliance training and risk matrix per state requirement.
• Identify opportunities for internal process improvement
• Support in employee relations, performance management, and talent acquisition matters
• Collaborate with cross-functional teams to drive initiatives related to employee engagement and development
• Conduct training and development programs
• Support employee relations matters, investigations, and conflict resolution in a fair and consistent manner
• Create, file and upkeep of all private and confidential HR matters and records, ensuring legislative privacy standards are met
• Manage HR inbox and respond to all queries
• Manage work cover policies per state, long service leave lodgements, income protection & severance lodgements as per EBA requirements
• Manage HR digital transformation, payroll integration, employee wellbeing, inclusion & engagement, WHS administration and change management processes
• Manage Visa application process, prepare and manage visa supporting documents recommended by lawyers and legislative requirements
• Manage mobility inbox for visa applications
• Understanding of visa lodgement process as occupation, nomination requirements, fees involved, sponsorship approvals from management, salary confirmation etc.
• Support management of allowances, timesheets, leaves, awards and EBA (Enterprise Agreements) terms, payroll, long service leaves, work cover, income protection and severance etc.
• Create and interpret various reports - policies and procedures, HR documents for cross-functional teams (leave liabilities, turnover, headcount, timesheet, payroll summary, rosters, custom reports etc)
• Support the management activities regarding trade union relations, with the internal and territorial component
• Develop and implement comprehensive human resources policies and procedures in compliance with applicable federal and state laws
• Develop HR processes
• Create HR forms and documentation - recruitment (PD,contract templates, job ads ), existing employee variations form, time off in lieu request form, employee request forms as per EBA (allowances, leaves, position level, pay rate etc.)
• Create and manage position descriptions
• HR matters management - performance, promotions, secondment, higher duties, probation, termination, redundancy, deployments, accommodation, transport or logistics related queries.
• Coordinate new hire onboarding, conduct job interviews, complete background checks and reference checks
• Monitor, update and deliver on employee induction documentation
• Manage employee benefits programs, ensuring timely enrollment and accurate record keeping
• Manage terminations, conduct exit interview and exit surveys to verify compliance with HR best practices
• Process paperwork and hiring details for promotions and lateral position changes
• Conduct performance and probation evaluations
• Support in workforce management, employee engagement and inclusive initiatives, suggested and implement new ideas/initiatives
• Assist managers and supervisors with employee disputes, disciplinary actions and other workplace issues
• Keeping up of industry trends and best practices to continually enhance HR processes
• Continuous evaluation of current HR systems, processes, HR policies for areas of improvement

Industry / Sector - Community Services (Non for Profit)

First point of contact for various directorate in Vinnies

The St Vincent de Paul Society is NFP organisation committed to serving people in need in our community.

Systems & Portals:

Scout, Preceda (Payroll), PPG ELMO(Performance Management), Xref, NCC, WWCC portal, SharePoint, Vinnies Learning, Vevo – visa check, Voice Project (Exit Survey)

Responsibilities:

• Maintain employee records and filing, including managing correspondence in accordance with policy and procedures
• Assist performance management admin queries
• Manage 'People & Culture Inbox' , 'People Potential & Growth inbox'.
• Manage end to end recruitment process.
• Manage HR matters of Vinnies directorate - Disability & Inclusion, Homelessness & Housing, Health Services, Clinical governance, Retail and Logistics, P&C, Legal, Mission and Spirituality etc.
• Manage employee variations/amendments, mapping position id & cost code center, worked on complex org structure scenarios (Vinnies Services - D&I, H&H, Health services, Retail and logistics)
• Ensure existing staff meet relevant compliance requirements (National Criminal History check, Working with Children Check, NDIS (National Disability Insurance Scheme), Entitlement to work)
• Offboarding - support end-to-end separation process
• Process employee variations - change in employment, change of contract, change in(location, job title, position id, reporting line, salary classification, pay-rate, org structure etc.), higher duties, secondment, contract extension, parental leave, domestic violence leave, etc
• Understanding of SCHCADS awards (The Social, Community, Home Care & Disability Services Industry Award 2020 (SCHCADS Award, Clerks Award (private sector), Nurses award 2020, Crisis Assistance and Supported Housing (CASH), Crisis Accommodation), General Retail Industry Award 2020
• Frederick House Enterprise Agreement 2016, Retail and Distribution Enterprise Agreement 2020, Supported Employees Collective Agreement, Residential Drug and Alcohol Support Services Collective Agreement (2009), Disability Support Services Collective Agreement 2009, Care Services Collective Agreement 2009
• Non-awards - National Employment standards
• Advise managers/leaders regarding recruitment processes, HR processes, workforce management, standard procedures, employee matters, org structure/ position id/title changes, changes in position descriptions etc
• Support payroll team for new hire recruitment and employee variations
• Participate in ongoing professional development opportunities to stay current with industry trends and best practices, ensuring top-quality service delivery at all times
• Prepare and deliver reports to various departments
• Contribute ideas for improving the support process during team meetings, resulting in significant workflow enhancements
• Assist junior Support Officers and new team members.
• Balance multiple priorities effectively by utilizing strong organizational skills and proactive task management techniques
• Facilitate seamless transitions during system upgrades or migrations through webinars and user education efforts
• Coach employees through day-to-day work and complex problems
• Support in development of a comprehensive knowledge base, enabling faster response times for common support queries
• Collaborate with cross-functional teams to resolve complex technical problems to deliver prompt solutions, org structure etc.), higher duties, secondment, contract extension, parental leave, domestic violence leave, etc
• Understanding of SCHCADS awards (The Social, Community, Home Care & Disability Services Industry Award 2020 (SCHCADS Award, Clerks Award (private sector), Nurses award 2020, Crisis Assistance and Supported Housing (CASH), Crisis Accommodation), General Retail Industry Award 2020
• Frederick House Enterprise Agreement 2016, Retail and Distribution Enterprise Agreement 2020, Supported Employees Collective Agreement, Residential Drug and Alcohol Support Services Collective Agreement (2009), Disability Support Services Collective Agreement 2009, Care Services Collective Agreement 2009
• Non-awards - National Employment standards
• Advise managers/leaders regarding recruitment processes, HR processes, workforce management, standard procedures, employee matters, org structure/ position id/title changes, changes in position, org structure etc.), higher duties, secondment, contract extension, parental leave, domestic violence leave, etc
• Understanding of SCHCADS awards (The Social, Community, Home Care & Disability Services Industry Award 2020 (SCHCADS Award, Clerks Award (private sector), Nurses award 2020, Crisis Assistance and Supported Housing (CASH), Crisis Accommodation), General Retail Industry Award 2020
• Frederick House Enterprise Agreement 2016, Retail and Distribution Enterprise Agreement 2020, Supported Employees Collective Agreement, Residential Drug and Alcohol Support Services Collective Agreement (2009), Disability Support Services Collective Agreement 2009, Care Services Collective Agreement 2009
• Non-awards - National Employment standards
• Advise managers/leaders regarding recruitment processes, HR processes, workforce management, standard procedures, employee matters, org structure/ position id/title changes, changes in position descriptions etc
• Support payroll team for new hire recruitment and employee variations
• Participate in ongoing professional development opportunities to stay current with industry trends and best practices, ensuring top-quality service delivery at all times
• Prepare and deliver reports to various departments
• Contribute ideas for improving the support process during team meetings, resulting in significant workflow enhancements
• Assist junior Support Officers and new team members.
• Balance multiple priorities effectively by utilizing strong organizational skills and proactive task management techniques
• Facilitate seamless transitions during system upgrades or migrations through webinars and user education efforts
• Coach employees through day-to-day work and complex problems
• Support in development of a comprehensive knowledge base, enabling faster response times for common support queries
• Assist in the development of internal documentation for new hires to expedite their onboarding process successfully

Industry / Sector - Community Services (Non for Profit)

First point of contact for various directorate in Vinnies

The St Vincent de Paul Society is NFP organisation committed to serving people in need in our community.

Systems & Portals:

Scout, Preceda (Payroll), PPG ELMO(Performance Management), Xref, NCC, WWCC portal, SharePoint, Vinnies Learning, Vevo – visa check, Voice Project (Exit Survey)

Responsibilities:

• End to end recruitment, onboarding, employee variations and HR support for various directorates. (CEFC, MVRO, Finance, CEO Office, Mission & Spirituality, People, Culture & Strategy, Retails and Logistics, Disability & Inclusion, Health, Homelessness and Housing )
• Generate and post ads, scheduled interviews, salary negotiations, pre-employment checks, onboarding & induction
• End-to-end recruitment of Emergency Officer role for recent flood support team in Members, Volunteers & Regional Operations directorate (15 FTE)
• Advise hiring managers regarding vacancies, ongoing recruitment, potential candidates per region, pre-employment check requirements etc.
• Create org unit id, position id, cost code centre, while mapping position id through various departments to cost centre; managed organization restructure scenarios
• HR advise on employee matters
• Knowledge and experience working on Retail & Distribution Agreement (2020), Social, Community, Home Care and Disability Services Industry Award 2010 (SCHADS Award)
• Participated in Industrial Relations awards & agreements project to create comprehensive spreadsheet of key details of awards and EAs, employee investigation checklist
• Manage PPG (people Potential & Growth) inbox, employee performance & administrative queries (360 performance review)
• KPI: Defining accountabilities, requirements, and performance measures for each role, ensuring high quality candidates are selected through the recruitment process, ensuring all new members, staff and volunteers are supported through the onboarding process, ensuring all staff are supported through the separation process and critical departments are kept informed
• Experience working in membership-based organization to support and empower members and volunteers
• Train employee and managers on organisation policies and procedures
• Keep updates on industry regulations and changes to minimise risk exposure for the organization
• Establish effective relationships with key stakeholders

Industry / Sector - Start-up (Recruitment agency)

Systems & Portals:

Seek, JobAdder, LinkedIn Premium, Asana, Lusha, Referoo, G Suite

Responsibilities:

• Resourcing IT requirements for private & government sector.

Industry / Sector - Finance/Payment Gateway

Cuscal is a payments and regulated data services provider in Australia

Systems & Portals:

Xref, JobAdder, Elvis, Culture Amp (Employee Surveys), Fit2Work, MyJobOffer Hub, Snipping

Responsibilities:

• Follow up new starter paperwork in partnership with involved business partners, payroll, and compliance
• Manage various forms (Elvis portal) in onboarding process of new hires, contractors, interns, freelance employees etc. including new contract, contract extension or termination or converting to perm or fixed term, finalizing documents of leaving employees, people amendments
• Recruitment, phone screening, posting job ads, interview scheduling, reference checks
• Respond to 'business as usual' queries from people leaders and employees in relation to People & Culture processes
• Prepare contracts, letters and other formal documents
• Manage offboarding, exit survey, exit interview
• Manage P&C inbox, update employee records and ER matter filing, manage Fit to work forms
• Support managers, leaders with all internal and external HR related inquiries & requests, ER matters, performance management, probation etc.
• Handle confidential and sensitive matters.
• Support in workforce management, succession planning

Industry / Sector - Education (Training Institute)

TAFE NSW is a provider of vocational education and training in Australia.

Systems & Portals:

Taleo, MS Teams, MS Office 365, SharePoint, ilovepdf, Snipping

Responsibilities:

• TAFE NSW interview scheduling and onboarding support
• Generate and extend letter of offers through Taleo
• Schedule interviews
• Liaise with stakeholders, create requisitions
• Manage probity check for internal & external candidates.

Industry / Sector - ICT Recruitment Company

SSM Technologies is ICT Consulting company based in Canberra, providing services in IT human resourcing, consulting and payroll services in public sector.

Systems & Portals:

CallHippo, godaddy.com, WhatsApp, CRM, LinkedIn Recruiter (Premium), Facebook

Responsibilities:

• Mid to senior level recruitment for government IT departments in Canberra and Sydney
• Advertise and register jobs on LinkedIn & Facebook
• Manage recruitment inbox, schedule interviews, phone screen applicants, check eligibility & security clearances
• Talent sourcing for technologies like PeopleSoft, Senior Front end/Back end, Python, UI, Drupal, .net and java, Data Analyst, Information Data Strategist, Test Analyst, Project Manager, Network Engineer, BA, Project Scheduler etc
• Thorough scanning of selection criteria (essential and desirable) to consult, negotiate, recommend, and provide advice to candidates
• Database Management, documents filing, first point of contact for HR matters

• Student enrolment support, Initial phone screening post registration, interview scheduling, job briefing, student support pre and post interview
• Resourcing for internal roles like business admin, bookkeeping, paraplanner, business development, digital marketing, graphic design, human resources, social media marketing, taxation, web developer, sales executive
• Conduct trainings and design learning programs per individual needs
• Assist with existing L&D programs
• Manage internship programs, placement assistance post internship

• Technology and marketplace research
• Attraction/advertising, recruitment, and selection (CV screening, phone screening, work tasks, video interviewing, panel assessment and selection, reference checks), offer negotiations, notice period negotiations, salary negotiations, onboarding
• Senior talent recruitment (managers, architects, consultants)
• Candidate database management, creating candidate pool
• Bulk recruitment, assessment centers, job fair, managing deadlines, client management, stakeholder management, email communications.