Prathibha Weerasinghe
Officer,VIC
Summary
Detail-oriented and organized Administrator/Supply Chain Coordinator with 11 years of experience in logistics, procurement, inventory management, and supplier relations. Proven track record of improving supply chain efficiency, reducing costs, and ensuring on-time delivery of goods and materials. Strong analytical, communication, and problem-solving skills, with proficiency in ERP systems and supply chain software.
Overview
11
11
years of professional experience
Work History
Administrative Coordinator
William Adams (CAT) Pty Ltd
Clayton, VIC
03.2022 - 06.2025
- Arrange domestic and international freight for CAT machinery and components.
- Collaborate with freight forwarders, carrier services, and internal logistics teams to confirm pickup and delivery timelines.
- Ensure compliance with import/export regulations, and Customs and Border Protection requirements.
- Maintain accurate records for all outgoing machine shipments, including part numbers, and shipment milestones.
- Serve as a liaison among internal and external stakeholders.
- Provide timely updates on shipment statuses, exceptions, or delays.
- Review invoices against contracted rates, and flag discrepancies.
- Suggest and help implement process improvements.
- Providing administrative support to the Equipment Sales Support Manager, GM of Sales, and the extended sales team.
- Leading warranty administration functions for the New Equipment division: warranty document creation, registrations, and warranty claims handling.
- Supporting sales force with general operation to help them to reach teams objectives
Senior Executive - Administration
Toyota Lanka
Colombo , Sri Lanka
09.2016 - 02.2022
- Supported the planning, execution, and monitoring of strategic business initiatives. Built systems to track progress and ensure alignment with divisional objectives.
- Managed core sales admin tasks, including quotation preparation, invoicing, warranty registration, and sales documentation.
- Support the sales team with order fulfillment, delivery updates, and logistics-related customer inquiries.
- Coordinate delivery schedules in line with confirmed sales orders and customer requirements.
- Liaise with the warehouse, transport teams, and third-party logistics providers to ensure smooth dispatch and delivery of vehicles.
Supply Chain Executive
Wintex Trims Pty Ltd
Colombo , Sri Lanka
09.2014 - 08.2016
- Led the procurement function across all aspects of purchasing, supplier negotiations, strategic sourcing, and the implementation of procurement tools and processes.
- Oversaw the end-to-end purchase order cycle, ensuring accuracy, timely approvals, and alignment with operational requirements.
- Managed international supplier communications and delivery coordination with vendors in China, Bangladesh, Pakistan, and Vietnam, to ensure on-time shipment and compliance with delivery schedules.
- Issued formal purchase authorizations, and prepared clear instructions and supporting documentation for suppliers and their freight forwarders.
- Conducted supplier assessments and led contract negotiations, resulting in cost-effective, compliant, and performance-based supplier agreements.
Education
MBA - Business Administration And Management
University of Colombo
Colombo, Sri Lanka11-2019
Bachelor of Science - Logistics And Supply Chain Management
National School of Business Management
Colombo, Sri Lanka02-2015
Skills
- Supply chain management
- Inventory and warehouse management
- Procurement and vendor coordination
- Logistics and transportation planning
- ERP systems (eg, SAP, Oracle)
References
References available upon request.
Timeline
Administrative Coordinator
William Adams (CAT) Pty Ltd
03.2022 - 06.2025
Senior Executive - Administration
Toyota Lanka
09.2016 - 02.2022
Supply Chain Executive
Wintex Trims Pty Ltd
09.2014 - 08.2016
MBA - Business Administration And Management
University of Colombo
Bachelor of Science - Logistics And Supply Chain Management
National School of Business Management
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