Priscilla Murphy
Lilydale,VIC
Summary
Dynamic administrative professional with extensive experience at Mondial, excelling in calendar management and client communication. Proven track record in invoice processing and maintaining confidentiality, enhancing operational efficiency. Recognized for improving document retrieval efficiency by 30% and fostering strong relationships with stakeholders through proactive engagement and attention to detail.
Overview
21
21
years of professional experience
Work History
Bookkeeping Administrative Assistant
Decor Homes
01.2017 - 07.2018
- Processed vendor invoices and expense reports for accurate bookkeeping
- Maintained organized financial records and documentation for easy retrieval
- Assisted in preparing monthly financial statements through data entry
- Collaborated with team members to resolve discrepancies efficiently
- Utilized accounting software to track expenses and generate reports
- Managed accounts payable and receivable tasks, maintaining accurate records and reducing errors.
- Provided timely financial data to assist managers in making informed decisions about business strategy and operations.
- Ensured timely invoicing and payment tracking, resulting in improved cash flow management.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
Executive Administrative Assistant
Mondial
11.2000 - 12.2003
- Coordinated executive schedules and managed calendar appointments to optimize time management.
- Prepared and organized meeting materials, ensuring thoroughness and accuracy for executive presentations.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Implemented office procedures that streamlined administrative tasks and improved overall productivity.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Created and managed office systems to efficiently deal with documentation.
- Promoted team productivity by keeping supplies organized and well-stocked.
Administrative Coordinator
Global Pecus Comunications
09.2004 - 05.2007
- Coordinated schedules and meetings for executive leadership, enhancing communication efficiency across departments.
- Managed documentation processes, ensuring compliance with organizational policies and industry standards.
- Developed and maintained filing systems, improving information retrieval speed and accuracy.
- Assisted in budget tracking, facilitating resource allocation for various projects and departmental needs.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
Administrative Assistant
Top Events
10.1997 - 11.1999
- Coordinated scheduling and logistics for events, ensuring seamless execution of activities.
- Managed correspondence and communication with vendors and clients to maintain relationships.
- Assisted in preparing event materials, including invitations and promotional content.
- Maintained organized filing systems, improving document retrieval efficiency by 30%.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Education
Accounting
Central Queensland University
Brisbane, QLD09.2014
Diploma of Business
Canterbury Technical Institute
Brisbane, QLD11.2010
Skills
- Document organization
- Calendar management
- Travel coordination
- Client communication
- Administrative support
- Invoice processing
- Attention to detail
- Confidentiality
- Invoicing and billing
- Bank reconciliation
Languages
Portuguese
Native or Bilingual
Timeline
Bookkeeping Administrative Assistant
Decor Homes
01.2017 - 07.2018
Administrative Coordinator
Global Pecus Comunications
09.2004 - 05.2007
Executive Administrative Assistant
Mondial
11.2000 - 12.2003
Administrative Assistant
Top Events
10.1997 - 11.1999
Accounting
Central Queensland University
Diploma of Business
Canterbury Technical Institute