Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Puspa Karki (PK)

Cliftleigh,NSW

Summary

Being self-motivated worker in different fields, I seek a position as Revenue Officer, where my practical experience will be further sharpened and utilized. I believe that my current and previous work skills as well as experiences will be highly useful and I will be an asset to Cessnock City Council.

Career Profile

  • A genuine interest of working in finance and administrative department of an organization.
  • Strong written and oral communication skills.
  • Have good ability to cope under pressure. The ability to work independently and confidently to make the decision.
  • Problem solving ability to resolve issues as they are.
  • Team working skills to be able to lead a team and be a part of it.
  • Strong planning and organizational skills to run a streamlined operation.
  • Highly trustworthy, effective at multi-tasking.
  • Punctuality, dedication, realistic and responsible.
  • Advanced Knowledge on MYOB, Excel, Word, PowerPoint, Qikkids, Magiq, Microsoft outlook, Microsoft OneNote, Doc Assembler, SharePoint, Surepact, Infocouncil and Tech1.

Overview

6
6
years of professional experience
1
1
Certification

Work History

Executive Support Coordinator

Roper Gulf Regional Council
03.2023 - Current
  • Research and prepare confidential documentation and retrieval and/or analysis of information as directed
  • Co-ordinate the arrangements of venue bookings, catering, travel and accommodation requirements for the General Manager, and assist during seminars, training, workshops, forums and other meetings as required, and allocate costs accordingly
  • Prepare and/or coordinate correspondence, communications, presentations, reports and other reasonable administration duties within the scope as directed by the General Manager
  • Attend Committee and Council Meetings
  • Be a key interface with the Governance team ensuring key actions arising from Local Authority and other Council meetings are disseminated to action officers, progressed and reported back to future meetings or as required
  • Be a key interface with the Human Resource team to coordinate and support employment processes including recruitment and selection, Performance development and Improvement, disciplinary action, and assist other payroll processes
  • Actively participate in preparing Strategic, Regional and Operational Plans, the Annual Report and other documents as required
  • Support General, Program and Operation Managers in developing the annual budget for the division and coordinate the timely completion of quarterly budget and planning reviews
  • Work closely with the Governance team to ensure connectivity between Local Authority and other Council meeting outcomes and the operational and project delivery staff of Council
  • Use initiative and problem-solving techniques to ensure tasks are carried out efficiently and effectively
  • Assist Program and Operation Managers on appropriate staffing levels to ensure a continuous service
  • Maintain good relations with the general public and promote Council's operations in a professional manner at all times
  • Provide friendly, helpful and professional interaction with suppliers of goods and services, volunteer groups, other Council departments
  • Communicate and liaise professionally with key stakeholders, including but not limited to; government agencies, agency service providers, staff, and the general public
  • Monitor key performance indicators for each operational site and communicate relevant issues to General, Programs and Operations Manager
  • Coordinate requirements for resources and assist in developing plans to ensure resources are available to staff, within budget, to enable them to perform their roles to a high standard
  • Support General, Program and Operation Managers to identify, develop, maintain and promote networks to promote the service and keep abreast of the availability, eligibility for and costs associated with the service Program
  • Undertake training to enhance professional performance and to develop the capacity to provide practical support and relief to all positions within the CSE division

Executive Assistant to General Manager

Roper Gulf Regional Council
01.2022 - 03.2023
  • Provide high-level administrative support to the General Manager, including meeting and appointment coordination, minute taking, agenda preparation, and diary management
  • Coordinate and manage the daily schedule of the General Manager and prepare relevant materials for diary commitments
  • Prepare and/or coordinate correspondence, communications, presentations, reports, and other documents as directed
  • Ensure visitors and guests to the Council and its meetings are correctly advised
  • Coordinate and arrange meetings and events, including venue bookings and catering
  • Arrange travel and accommodation for the General Manager and organize seminars, training, workshops, forums, and other meetings
  • Research and prepare confidential documentation and information as allocated by the General Manager
  • Monitor and report on the progress of significant matters
  • Handle emergencies and complaints in the General Manager's absence and refer matters to others when relevant
  • Assist Human Resources with staff recruitment, reports, or handling of confidential data when required
  • Attend Committee and Council Meetings as directed by the General Manager
  • Maintain communication and information distribution between Council departments, community, and external stakeholders
  • Communicate and liaise professionally with key stakeholders, including government agencies, service providers, staff, and the general public
  • Influence administrative teams in communities by building relationships and ensuring they have relevant training
  • Participate in preparing Strategic, Regional, and Operational Plans, the Annual Report, and other documents
  • Support the General Manager and other Managers in developing the annual budget and coordinate quarterly budget and planning reviews
  • Interface with the Governance team to ensure key actions from Local Authority and other Council meetings are disseminated and reported back
  • Work closely with the Governance team to ensure connectivity between meeting outcomes and operational/project delivery staff
  • Contribute to remedial planning when action items from meetings are not being progressed
  • Provide guidance to Senior Administration Support Officers (SASOs) for effective administrative function in all Council offices
  • Undertake training to provide practical support and relief to all positions within the CSE division
  • Use initiative and problem-solving techniques to ensure tasks are carried out efficiently and effectively
  • Monitor key performance indicators for each operational site and communicate relevant issues to Managers and the General Manager

Crèche Administration Officer

Roper Gulf Regional Council
04.2019 - 01.2022
  • Perform all administration duties associated with the day today operation for the Regional Manager in a timely and competent manner
  • Assist council staff with enquiries on behalf of Regional Coordinator / Regional Manager
  • Courteously and efficiently answer face to face and telephone inquiries from internal and external customers
  • Management of purchasing and logistical operations for Community services programs
  • This includes raising orders, amendments and receipting
  • High level of contact with Coordinators and suppliers and other work areas within the organisation
  • Provide administrative support to Regional Coordinator and Regional Manager
  • Ensure all information required by Regional Coordinator and Regional Manager is supplied in a timely and accurate manner
  • Maintain Crèche inbox and direct accordingly
  • Accurately record messages left for Regional Coordinator and forward these in a timely manner to the intended recipient
  • Undertake requirements to assist with the delivery of items to community and on occasions stay overnight
  • Ensure your ability to work across all Community Services administration roles as directed by the Regional Manager of Community Services

Education

Bachelor of Accounting -

Central Queensland University
01.2017

Skills

  • MYOB
  • Microsoft 365
  • Qikkids
  • Magiq
  • Microsoft Outlook
  • Microsoft OneNote
  • Doc Assembler
  • SharePoint
  • Surepact
  • Infocouncil
  • Tech1
  • Administrative skills
  • Budget analysis
  • Problem resolution
  • Project management
  • Executive support

Certification

  • HLTAID011 - Provide first aid -Oct 2024
  • HLTAID010 - Provide basic emergency life support
  • HLTAID009 - Provide cardiopulmonary resuscitation
  • Surepact Software Training -Sep 2024
  • Anti-Discrimination, Bullying and Harassment- May 2024
  • Finance for non-finance Managers- May 2024
  • AI is my Copilot Training- Mar 2024
  • Time Management Training- Feb 2024
  • Microsoft 365 training- July 2023
  • Projects advance Certificate- May 2023
  • Infocouncil Administrator Training-Jan 2023
  • Statement of Attainment Operate forklift -Nov 2022
  • Infocouncil Report writer Training- Dec 2022
  • SITXFSA001- Food safety Training- May 2021
  • RIIVEH305E- Four-wheel drive Training- June 2019
  • Suicide Alertness Training- 2018
  • Safeguarding Children Certificate- 2018

Timeline

Executive Support Coordinator

Roper Gulf Regional Council
03.2023 - Current

Executive Assistant to General Manager

Roper Gulf Regional Council
01.2022 - 03.2023

Crèche Administration Officer

Roper Gulf Regional Council
04.2019 - 01.2022

Bachelor of Accounting -

Central Queensland University

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Puspa Karki (PK)