Summary
Overview
Work History
Education
Skills
Timeline
Generic

Rachael McKenzie

Orange,Australia

Summary

Experienced executive support specialist skilled in managing schedules, coordinating meetings, and handling sensitive information.

Acknowledged for excellent communication, problem-solving abilities, flexibility, and a team-oriented approach to achieving reliable, quality outcomes.

Overview

24
24
years of professional experience

Work History

CAMPUS OFFICE ADMINISTRATOR

OneSchool Global
10.2022 - Current
  • Manage office operations to ensure efficiency and timely completion of administrative tasks.
  • Provide EA support to the Campus Principal and Assistant Campus Principal
  • Deliver comprehensive administrative support to teaching and support staff.
  • Assist students with routine matters
  • Oversee student attendance procedures, including processing late arrivals and early departures.
  • Administer and coordinate campus request forms for events such as campus visits, staff professional development, excursions, and incursions.
  • Analyse workflows to identify areas for improvement, resulting in enhanced operational efficiency.
  • Manage daily school activities, overseeing scheduling, staffing, and facility maintenance tasks to ensure smooth operations.
  • Streamline school operations by implementing efficient administrative processes and procedures.
  • Foster positive relationships among teachers, students, parents, and other stakeholders through effective communication strategies.
  • Conduct safety audits to identify hazards and ensure compliance with regulations.
  • Monitored workplace environments for safety violations, recommending corrective actions as needed.

OFFICE MANAGER

Future Build
01.2014 - Current
  • Accounts payable and receivable
  • Reconciliation of accounts - monthly, quarterly, annually
  • Payroll of 8 employees
  • Customer service
  • Reception
  • Creating and modifying administration policy and procedures
  • Project budgeting and reporting
  • Manage workplace health & safety procedures and implementation
  • Produced individual SWMS to comply with each project
  • Support to management on project management
  • Oversaw budget preparation and expense tracking, ensuring compliance with organisational financial policies.
  • Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy
  • Conducted regular safety audits, identifying hazards and recommending corrective actions to minimize risks.

ACCOUNTS ADMINISTRATOR/Project Assistant

Wild Industries/
07.2007 - 12.2013
  • EA to Lead Project Manager
  • Coordinated executive schedules, ensuring efficient use of time and prioritisation of critical meetings.
  • Management of accounts payable and receivable
  • Weekly payroll of 100+ staff
  • Reception assistance
  • End of month accounts reconciliation
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Management of quarterly client conferences
  • Organised and coordinated conferences and monthly meetings.
  • Administration assistance to project managers
  • Implementation of safe work policies and procedures
  • Mentored junior administrative staff, fostering professional development and skill enhancement.
  • Collaborated with management to create safety policies that align with industry standards and best practices.
  • Produced individual SWMS to comply with each project
  • Maintained accurate records of safety inspections, incidents, and training sessions for compliance reporting.

OFFICE MANAGER

Custom Transportable Buildings
10.2004 - 11.2005
  • Management of accounts payable and receivable
  • Weekly payroll of 120+ staff
  • Customer service
  • Monitored budgets and expenditures, ensuring adherence to financial guidelines and reporting standards.
  • Collaboration with project managers on budgeting
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Training of administration staff
  • Supervision of administration staff
  • Monitored workplace environments for safety violations, recommending corrective actions as needed.
  • Maintained records of safety inspections, incidents, and training sessions for regulatory compliance.

ACCOUNTS ADMINISTRATOR

Wild Industries
10.2001 - 12.2003
  • Management of accounts payable and receivable
  • Weekly payroll of 100 staff
  • Customer service
  • Reception assistance
  • End of month accounts reconciliation
  • Training of administration staff
  • Scheduling of staff travel
  • Administration assistance to project managers
  • Implementation of safe work policies and procedures

Education

Bachelor of Accounting -

Charles Sturt University
Bathurst, NSW

High School Certificate -

James Sheahan Catholic High School
Orange, NSW
12.1998

Skills

  • Executive support
  • Clear oral/written communication
  • Information confidentiality
  • Scheduling
  • Strong organisational and time management skills
  • Able to work independently
  • Able to prioritise multiple tasks and work calmly under pressure
  • Policy and procedure creation and modification
  • Schedule & calendar planning
  • Meticulous attention to detail
  • Strong problem solver
  • Safety and compliance inspections

Timeline

CAMPUS OFFICE ADMINISTRATOR

OneSchool Global
10.2022 - Current

OFFICE MANAGER

Future Build
01.2014 - Current

ACCOUNTS ADMINISTRATOR/Project Assistant

Wild Industries/
07.2007 - 12.2013

OFFICE MANAGER

Custom Transportable Buildings
10.2004 - 11.2005

ACCOUNTS ADMINISTRATOR

Wild Industries
10.2001 - 12.2003

Bachelor of Accounting -

Charles Sturt University

High School Certificate -

James Sheahan Catholic High School

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Rachael McKenzie