Rachel Beck
Plympton Park,SA
Summary
Organised and dependable employee successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
32
32
years of professional experience
1
1
Certification
Work History
Executive Assistant
Mossop Construction + Interiors
02.2024 - 08.2024
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Facilitated onboarding for incoming office staff.
- Updated spreadsheets and databases for Director of Construction
- Processed travel expenses and reimbursements for executive team and senior management group.
Construction Administrator
Scott Salisbury Homes
08.2023 - 02.2024
- Support Construction Manager with Administrative Tasks
- Administrative support for Site Managers
- Prepare Handover packs for Clients
- Liaise with Clients through their building journey to provide administrative support
Management Assistant
Metricon Homes
10.2010 - 04.2023
- Inaugural administrative staff member responsible for the set up and ongoing operations of the office
- Calculating quarterly supplier rebates
- Prepare monthly reports & calculations for the Senior Management team
- SA contact support for Account enquiries
- Reconciliation of Credit Cards
- Provide executive level of administrative support to the General Manager and other members of the Executive Team
- Site Manager/Construction Manager administrative support (including calculating funds remaining on jobs)
- Management of diaries, organising meetings and minute taking
- Coordination, organisation and management of interstate travel & accommodation
- Co-ordination, organisation and management of functions/events
- Support to external stakeholders; Customers, Suppliers and trades
- General management of the office.
Executive Assistant
Channel Nine
01.2005 - 01.2010
- Providing executive level of administrative support to the Sales Director and Sales Department, including maintenance of diaries, organising meetings and minute taking
- Arranging and planning Grand Final Trips each year for key stakeholders to Melbourne including accommodation, travel and entertainment
- Generating various reports, daily, weekly & monthly
- Co-ordination, organisation and management of interstate travel & accommodation for groups and individuals
- Tracking and monitoring of leave
- Screening all telephone, correspondence & emails to the Sales Director.
Supply Officer
Royal Darwin Hospital
01.2002 - 01.2005
- Theatres
- Liaise with Medical Representatives
- Preparing and collating data for end of month journals
- Raise daily internal requisitions for required stock
- Maintain levels of stock for 6 operating theatres
- Receipting daily invoices
- Allocation of stock
- Running of monthly reports to assist CNM in budget
- Attain quotes for products/equipment required
- Distribution of equipment for repair ensuring timely receipt
- Support to all nursing staff.
Surgical Booking Officer
Repatriation General Hospital
03.1992 - 01.2000
- Division of Surgery
- Provide high standard of clinical typing from dictation system
- Co-ordinate Visiting Specialist clinical appointments
- Address client queries
- Screen & prioritise incoming verbal and written communications and respond in an appropriate manner.
Secretary to the ADON
Ashford Community Private Hospital
01.1999 - 01.2000
- To the ADON, Theatre
- Scheduling and Maintenance of Appointments
- Scheduling and co-ordination of personal assessments
- Producing Reports & analytical work
- General Secretarial Duties
- Taking and producing Minutes from a variety of meetings.
Theatre Receptionist
Repatriation General Hospital
03.1995 - 01.1996
- (relief)
- Accurate daily data entry of patient operating room information
- Accurate message taking for Medical staff currently operating
- Ordering of Stationary for unit.
Skills
- Advanced skills in Microsoft Word, Excel and Outlook
- Multitasking and time management
- High level of organisation skills
- Analysing data and reporting
- Office Management
- Administration support
- Credit card reconciliation
- Accommodation and flight bookings
- Minute taking
- Account support
- Diary Management
- Event functions
Certification
- Certificate IV Building and Construction
- Certificate IV Child Safety
- Fire Safety Course (2021)
- Fire Warden Chief
- Current Senior First Aid Certificate
- Approx. 80 wpm typing
Timeline
Executive Assistant
Mossop Construction + Interiors
02.2024 - 08.2024
Construction Administrator
Scott Salisbury Homes
08.2023 - 02.2024
Management Assistant
Metricon Homes
10.2010 - 04.2023
Executive Assistant
Channel Nine
01.2005 - 01.2010
Supply Officer
Royal Darwin Hospital
01.2002 - 01.2005
Secretary to the ADON
Ashford Community Private Hospital
01.1999 - 01.2000
Theatre Receptionist
Repatriation General Hospital
03.1995 - 01.1996
Surgical Booking Officer
Repatriation General Hospital
03.1992 - 01.2000
- Certificate IV Building and Construction
- Certificate IV Child Safety
- Fire Safety Course (2021)
- Fire Warden Chief
- Current Senior First Aid Certificate
- Approx. 80 wpm typing
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