Rachel Edwards
Cloverdale,WA
Summary
Skilled Mobilisation Coordinator with extensive experience in the construction, mining, and heavy industries, adept at managing complex workforce mobilisation for remote and large-scale projects.
Proven ability to coordinate end-to-end onboarding, including medical clearances, training compliance, travel, and accommodations, ensuring that all personnel are fully prepared for site requirements.
Strong background in contracts administration, budget tracking, and regulatory compliance, supporting seamless project execution through meticulous documentation, safety oversight, and logistical planning.
Known for attention to detail, proactive problem-solving, and building effective stakeholder relationships that enhance operational efficiency and align with client goals.
Recognised for training teams, streamlining administrative processes, and adapting to dynamic project needs to maintain continuity and support project success.
Overview
14
14
years of professional experience
Work History
Mobilisation Coordinator
Norwest Crane Hire
04.2024 - Current
- Employee Onboarding & Compliance: Expertise in managing inductions, medical clearances, and training documentation, ensuring all staff are fully prepared for job requirements including VOCs.
- Logistics & Travel Coordination: Proficient in scheduling travel and accommodation to optimise mobilisation efficiency and meet tight project timelines.
- Relationship Management: Skilled at fostering strong, professional relationships with internal teams, contractors, and external stakeholders to support project objectives.
- Problem Solving & Adaptability: Capable of quickly adjusting to schedule changes and resolving logistical challenges in a high-paced, demanding environment.
- Safety & Compliance Oversight: Thorough understanding of industry regulations and standards, ensuring crew mobilisations align with safety and operational compliance requirements.
Mobilisation Coordinator
Precision Exploration Drilling
10.2023 - 04.2024
- End-to-End Onboarding: Skilled in handling pre-employment requirements such as medicals, training, inductions, and credential verification to ensure that personnel meet both safety and operational standards.
- Logistics & Travel Coordination: Expertise in arranging travel, accommodation, and site logistics, managing complex scheduling to ensure timely mobilisation for remote locations.
- Stakeholder Communication: Strong interpersonal skills for effective liaison with internal teams, contractors, and clients, supporting seamless transitions and alignment with project requirements.
- Problem Solving & Flexibility: Adaptable to last-minute changes in project needs, travel, or personnel, with a commitment to maintaining operational continuity and efficiency.
- Safety & Compliance Focus: In-depth knowledge of industry-specific regulations, maintaining strict compliance with safety, environmental, and procedural standards for all mobilised staff.
Project Administrator
Eastern Guruma
08.2020 - 10.2023
- Oversaw end-to-end mobilisation and demobilisation of personnel and equipment, ensuring compliance through medical scheduling, training coordination, SAP verifications, and ERMS processes, with timely provision of essential PPE.
- Managed logistics for rosters, travel, and accommodations for all team members, maintaining seamless operations and adherence to project timelines.
- Supported cross-departmental functions through payroll processing, EOM reconciliation, and preparation of daily, weekly, and monthly reports.
- Administered safety data, documentation, and training matrix updates, ensuring regulatory compliance and site readiness.
- Conducted site induction and training for new starters, reinforcing site standards and safety protocols.
Site Administrator
Westgold
03.2018 - 06.2020
- Oversaw new hire mobilisation, ensuring smooth onboarding with complete training and induction compliance.
- Acted as Aerodrome Reporting Officer, coordinating flight manifests and scheduling to facilitate safe arrivals and departures.
- Managed rosters, accommodations, and daily operations for all staff, supporting both project and team needs effectively.
- Delivered site support and data entry for payroll, purchasing, and reporting tasks, maintaining high accuracy under tight deadlines.
Planning & Site Administrator
Monadelphous
04.2016 - 02.2018
- Operated a 24/7 Maintenance Call Centre, managing work orders in Pronto and JDE while ensuring up-to-date statutory records.
- Coordinated mobilisation for new starters, short-term workers, and visitors, handling all logistics including computer access, rosters, travel, and accommodation.
- Oversaw training and induction compliance, maintaining roster and position records in MRMS to ensure site readiness.
- Compiled daily timesheets and managed HES registers, including cyclone preparation documentation, with meticulous control over daily notifications and site documentation.
Contracts Administrator
Integral Electrical
03.2015 - 04.2016
- Managed contracts administration for remote and Melbourne-based commercial construction projects valued at $4 million and $2 million, respectively.
- Prepared and submitted tender documents, RFI/RFA, progress claims, and client/subcontractor correspondence, ensuring compliance with legislation and project specifications.
- Controlled purchasing and budgeting, including end-of-month reconciliations, and produced detailed cost and asset reports.
- Provided on-site support through QA/QC processes, scope interpretation, and assistance with drawings, specifications, and day work sheets to optimize project tracking and production data.
- Negotiated subcontractor terms to secure competitive pricing and oversaw material take-offs for future tenders, ensuring alignment with project scope and client expectations.
Senior / Contracts / Project Administrator
DTMT
06.2010 - 03.2015
- Supported commercial and contract management for a $10 million construction project, assisting with HR records, training matrix updates, and compliance tracking.
- Managed purchase orders, invoice reconciliation, materials testing logs, and safety KPIs, ensuring project-wide accuracy and regulatory adherence.
- Collaborated with project managers and engineers on QA/QC processes, scope reviews, and claims, including preparation of ITPs, MDR certificates, and contractual documentation.
- Oversaw monthly reconciliations, P&E transfers in SAP, work orders, and project close-out processes (back charges, entitlements, reports, invoices).
- Monitored supply logistics, permit expirations, and assisted with NODs, EOTs, and end-of-project documentation.
- Provided company-wide training, developed user manuals, and supported integration, testing, and data migration efforts across SAP modules (MM, ETM, SD, FICO, PS, HCM).
Education
GED -
University of Adelaide
Adelaide, SA08-2024
BACHELOR OF PSYCHOLOGY -
Swinburne University
01.2022
No Degree - Shutdown Plannning And Scheduling
Assetivity
Perth02-2020
SCIENCE & ENGINEEERING Units - Construction Management, Contracts Administration, Construction Law
Curtin University
01.2016
CERTIFICATE IV OCCUPATIONAL HEALTH & SAFETY -
CBD College
01.2012
BACHELOR OF COMMERCE (Double Major) - Public Relations and Management
Curtin University
01.2006
Skills
- Mobilisation & Onboarding
- Travel & Accommodation Coordination
- Stakeholder Communication
- Process Optimisation, Training & Compliance
- Time Management & Prioritisation
- Microsoft Office, SAP, ERMS, INX, LMS, Pronto, Pegsus, RTTMS, SERKO, INX, Fortescue, Workflow/SAMS, EXO
References
Available upon request.
Ticketsandlicenses
- WA Drivers License, 04/03/27
- Construction White Card, 363011, 04/07/10
- Aerodrome Reporting Officer
Timeline
Mobilisation Coordinator
Norwest Crane Hire
04.2024 - Current
Mobilisation Coordinator
Precision Exploration Drilling
10.2023 - 04.2024
Project Administrator
Eastern Guruma
08.2020 - 10.2023
Site Administrator
Westgold
03.2018 - 06.2020
Planning & Site Administrator
Monadelphous
04.2016 - 02.2018
Contracts Administrator
Integral Electrical
03.2015 - 04.2016
Senior / Contracts / Project Administrator
DTMT
06.2010 - 03.2015
BACHELOR OF PSYCHOLOGY -
Swinburne University
SCIENCE & ENGINEEERING Units - Construction Management, Contracts Administration, Construction Law
Curtin University
CERTIFICATE IV OCCUPATIONAL HEALTH & SAFETY -
CBD College
BACHELOR OF COMMERCE (Double Major) - Public Relations and Management
Curtin University
GED -
University of Adelaide
No Degree - Shutdown Plannning And Scheduling
Assetivity
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