Rachel Henning

To perform as an Executive Assistant / Office Manager in a challenging yet rewarding environment where experience in scheduling meetings, arranging travel, board meetings/committees and managing office operations and a diverse background will be fully utilised. Dedicated [Industry] professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

• Solve problems and manage competing priorities under own direction
• Take initiative and take accountability for delivering outcomes with minimal supervision
• Act with integrity and discretion, mindfulness and well organised
• Advanced results in MS Office skills - Word - 88% / Excel – 93% / PowerPoint - 95%
• Advanced skills Microsoft Office 365, Excel, PowerPoint, Word, OneNote, and computer-based systems, experience in diary management
• A background in Administration, concierge or in high-end retail roles, and customer facing/support role
• Demonstrated ability to manage positive relationships with a diverse range of internal and external stakeholders at all levels
• Demonstrated experience as an Executive Assistant to Executives with assorted styles
• Flexibility and adaptability in your approach and a willingness to help the team
• Highly organised and detail focused

• Ability to assist with submissions putting them together, using previous tenders or starting from scratch and understanding technical specifications/drawings.
• Communications - developing and maintaining internal communications resources including induction programs, templates, communications plans, presentation materials, internal promotional display materials, and multimedia resources. Investigating and implementing new communication channels and tools that facilitate employee engagement.
• Co-ordinate internal projects, such as roll out and rebranding projects, style guides and templates. Designed databases from start to finish and maintained - designed marketing material, company documents/templates and forms. Designed new presentations/reports for winning new business.
• Established office processes to allow better time management
• Marketing Layouts, Submissions, Reports, Presentations and Events. Set up of Induction Briefing, Investor Briefings and Graduate programs. SharePoint/Share Portal – add documents, policies, and how to guides, updating company information, photos, and photo library.
• Office Relocations -took on lead role in office refurbishment, including budget management, layout, seating, and design and coordinating activity and staff communication plan the business.
• On-boarding of new staff including induction plan, planning and technology set-up with IT & HR support Branding Guidelines, website for staff – promotional items and clothing.
• Onboarding staff and developing templates and forms for staff, process and procedures, staff handbook. Setting up Working from Home policies and updating of policies.
• Organised and teaming of Christmas parties for over 300-3000 people - Budget Management/ Sourcing the venue and talent/ Co-ordinating & assisting in design of invitations.
• Sourcing venues for successful events for offsites, for staff events, milestones, and product launches.

• Executive Office
• IT
• Projects
• Operations/Transformation
• Human Resources
• Corporate Affairs/Comms.
• Finance
• Marketing
• Events

• CEO
• CFO
• CTO
• Managing Director
• General Manager
• Head of Divisions
• Head of Human Resources/ Marketing/Communications

• First Aid Officer and Fire Warden
• Charity work for the homeless and street kids
• Aged Care
• Fundraising for Sunnyfield - Intellectual Disability Services and Support
• PIF (Property Industry Foundation) Volunteer & Company Sponsor & Ball Sponsors Committee
• Rescue Animals, and pet-minding

• Executive Assistant Network