Rachel Smith

• Maintain project workbooks, financial trackers and consolidated workbooks, raise accruals and run actuals.
• Validating all costs each month against SAP, IT transaction list, PPM timesheet list and capex file.
• Raise purchase orders and reconciliation of invoices.
• Creating new trackers each financial year and linking to the capex file to ensure forecasts are captured and locked each month.
• Run meetings with all project managers to review any discrepancies in current period and formalise forecast for following period, ensuring all budget is being utilised.
• Create journals/transfers for any costs that need to be moved or to take project out of suspend.
• Raise credits for store staff working after hours to accommodate project work.
• Creating LAN IDs, ordering hardware/software and access requests for new starters.
• Maintaining register of resources to track end dates and raise extensions to enable continuation of work.
• Maintain resource register for all date extensions to ensure work continues seamlessly.
• Coordinate with PM and vendors around cabling issues and resolve disputes.
• Run regular risk and issues meetings with staff and update registers accordingly.

• Maintain project workbooks, raise accruals and run financial actuals
• Check and confirm costs in SAP and transaction listing to ensure actuals in workbooks balance
• Produce and distribute release planning pack on a fortnightly basis
• Weekly CRS compliance reconciliation and regular project code checks to ensure correct codes are charged
• Liaising and chasing up resources to complete any reversals
• Invoicing for projects, costs to base and international payments
• Creating LAN IDs, ordering hardware, access requests for new starters and welcome emails with relevant contacts for their roles
• Administrator for SharePoint
• Liaise with PM’s re: change requests for additional funding or end date extensions
• Update transactions in the TEC contracted spend transaction register
• Assist in maintenance of schedule and risk/issue registers.

• Maintain project risks, issues, action registers and the integration between streams
• Liaise with stream leads to produce weekly status reports for Senior Leadership Team
• Administrator for SharePoint and artefact management
• Create presentation packs for weekly working groups with subject matter experts
• On-boarding new staff including hardware, building access and induction
• Raise purchase orders, track and approve invoices.

• Liaise with stakeholders and business owners on requirements for scope
• Coordinate with Project Managers for project schedule updates, including milestones and dependencies
• Run workshops with subject matter experts (SME’s) to discuss requirements and user stories
• Maintain project risks, issues, dependency registers and the integration between streams
• Liaise with Project Managers to produce weekly status reports
• Administrator for SharePoint and artefact management
• Assist with the analytical components of stakeholder identification and mapping.

• Assist Project and Program Managers with red/amber status projects and milestone reporting to the head of TSM
• Maintain consolidated reporting tool, chasing all outstanding projects and creating fortnightly status reports
• Assist project team in raising, tracking or escalating risks, issues, dependencies and mitigations
• Liaise with Project Managers to write change requests for projects and chase up approvals
• Research and update template documents as part of a design group to improve processes.

• Maintain and report on project schedules and assist Project Managers when deadlines or time constraints arise
• Track financials, invoice and purchase order management, budget forecast and actuals
• Prepare, amend and distribute progress reports to stakeholders
• Liaise with Project Managers to raise, track or escalate risks, issues, dependencies and mitigations
• Run risk and issue meetings with Project Managers to assess, update or close out any aging risks or issues
• Assist Project Managers to update consolidated reporting tool
• Liaise with internal/external vendors and stakeholders.

• Central point of contact for all on-boarding and off-boarding of resources within a program of 50 people
• Order and follow up on all police/sanctions checks and create PeopleSoft positions for new starters
• Create and socialize new processes within the PMO
• Liaise with internal and external vendors
• Raise and progress all new, replacement and extension RRA’s (request to recruit applications) alongside processing internal PeopleSoft extensions
• Maintain resource register for all new or ongoing resources and ran weekly meetings with Project Managers for their resourcing requirements.