Rachelle Cortan

Responsible for sourcing, negotiating and implementing agreement with various suppliers including preparation and execution of category and supplier strategies to support the business requirements

• Engage with stakeholders to determine business needs and requirements to inform procurement decisions
• Manage all property portfolio
• Sustainability and Modern Slavery
• Manage procurement function of subsidiary companies
• Reviewed existing company contracts and negotiated contract terms and revisions with vendors.
• Manage existing and new supplier agreements inline with SLA's
• Conduct tender process inline with SIngapore Post procurement policies
• Identify and evaluate key risks at contractual level and seek input from other stakeholders.
• Develop functional specification to ensure supply options are not limited
• Prepared daily, weekly and monthly procurement reports for national operations meeting
• Performed risk assessments and forecasts on potential contracts and business decisions.

Responsible for providing supplier options, information and pricing to internal customers for all
Fleet Capex goods.

In addition, the role is to create approved Purchase Orders for all Fleet Capex goods for Coates Hire with all the required supporting documentation. A key
requirement is excellent customer service, a focus on accuracy, efficiency in process and the
ability to negotiate competitively superior outcomes with the supplier base.
Managed a broad range of capital equipment (specialised mobile, stationary and general
hire products) spend value of excess $200m.

Significant Contributions
Access Equipment: investment of $42m in purchasing 800 access units, a tender was released
to the market resulting in awarding to a panel of preferred suppliers and achieved cost
savings of $7.7m.
Tipper Trucks: worked on tender for 83 tipper trucks in various sizes, negotiations resulted in
$1.01m savings

Responsibilities:

• Collaborated with cross-functional teams to meet customer requirements and market demands.
• Planned and purchased high-value Capital equipment · Provision of superior supplier options for all Fleet Capex good requests and seeking cost savings through competitive quoting with supporting detail and documentary evidence within agreed KPIs.
• Facilitate all purchases of Fleet Capex goods according to agreed terms and pricing conditions using the Coates Hire national purchasing system and abiding by internal purchasing policies, procedures and within agreed KPIs.
• Liaise with relevant stakeholders from Fleet, Finance, Category and Branch Network to understand purchase requests and confirm delivery locations, date and other key PO data.
• Prepare and maintain accurate records and documentation in relation to all new fleet purchases and ensure all Purchase Orders issued to suppliers meet minimum documentation requirements.
• Coordinate and resolve issues raised by suppliers/ branches
• Proactively work with internal stakeholders to expedite purchase orders to ensure delivery requirements are met.
• Responding to internal customer queries in a timely manner.
• Pricing asset acquisition request · Create and execute approved capital purchases
• Cost savings through competitive quoting
• Source appropriate suppliers from the Preferred and Approved suppliers list to ensure purchases are cost effective and in alignment with purchasing policy and procedures;
• Prepare and maintain accurate records and documentation in relation to all new purchases
• Maintain transactions related to fleet purchases · Work with Accounts Payable, category managers, deployment managers and other stakeholders · Manage Tenders and RFX
• Expedite purchase orders to ensure delivery requirements are met
• Built long-term supplier relationships with vendors to establish quality and competitive pricing.
• Collaborated with internal departments to better understand needs and determine purchasing requirements.

I started my career as a production crew and worked my way up to production planning.
Due to my production background and knowledge, I was given an opportunity to work within
the purchasing team as a purchasing planner until I worked my way up to become Senior
Purchasing Officer
When the Purchasing Manager at the time was made redundant, I was promoted to the role
of Senior Purchasing Officer which is the highest role in the department – reporting to the
Commercial Director, leading a team of 2 x purchasing officers, 1 x imports officer, 1 x
inventory controller and 4 warehouse officers.
In this company, I was able to grow and enhance my knowledge in supply chain as I was
hands on involved with the whole process. I was involved in sourcing and testing new raw
materials as well as developing alternatives when required. I was also involved in sales,
manufacturing, scheduling, and despatch as well as accounts payable and IT – I worked with
the team to develop procedures as well as re designing the Bill of Materials to make it easier
for the operator to use.

Responsibilities

• Forward planning and scheduling of raw materials based on production requirements and stock levels.
• Review sales on monthly basis and purchase bought in items according to the forecasts.
• Assist with contract negotiations with approved suppliers.
• Ensure goods and materials are procured and delivered in accordance to meet production requirements.
• Liaise with suppliers to resolve problems with late deliveries, damaged or incorrect products.
• Raise purchase orders and liaise with suppliers.
• Source new raw materials required by D&A and alternate suppliers for current materials.
• Complete Group Purchasing reports as required.
• Comply with all Company policies, WHS and Quality procedures.
• Constructing and approving contracts with local suppliers
• Dealing with both local and international suppliers · Conducting regular performance review with suppliers
• Placing purchase for general and specialized raw materials.
• Purchase all raw materials in timely manner at lowest cost
• Set and update safety stocks on raw materials
• Attendance of S&OP Meetings
• Evaluate existing and potential suppliers
• Verified that all Accounting Policies were being followed including keeping formal records of authorized signatures.
• Assisted in development of Purchasing and General Accounting Policies and Procedures as well as identified practices in order to streamline the entire procurement process
• Responsible for recruiting staff and providing them applicable training, including SAP.
• Processed invoices, expense reports and contract payments.
• Documented productivity and looked for areas of improvement.
• Reconciled credit card statements against bank statements and coordinated customer inquiries and disputes.
• Performed daily check run reconciliation