ABHILASHA AHUJA
Melbourne,Victoria
Summary
Dedicated and detail-oriented professional with a strong background in administration and accounts payable seeking a challenging position to contribute my skills and expertise in financial management, administrative support, and process optimization. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
5
5
years of professional experience
Work History
Administration Assistant & Accounts Payable
RMA Civil Construction
01.2023 - Current
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Supported HR functions by preparing new hire packets and conducting onboarding activities.
- Processed incoming mail and packages and placed envelopes in bins for employees.
- Prepared invoices, expense reports, memos, letters, and other documents using Microsoft Office Suite applications.
- Answered incoming calls in a professional manner.
- Provided administrative support to management team.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Organized and maintained files, including electronic records.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Processed incoming mail on a daily basis and responded to inquiries from internal and external customers in a timely manner.
- Greeted visitors or callers to handle questions or direct to appropriate staff.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Performed data entry tasks accurately within specified timeframes.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Processed financial documents, contracts, expense reports and invoices.
- Ordered office supplies as needed to maintain adequate inventory levels.
- Matched orders with invoices and recorded required information.
- Prepared monthly accrual entries for expenses not yet received or billed.
- Coded invoices and other records to maintain organized and accurate records.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Compiled, coded and submitted weekly invoices to accounting for payment.
- Ensured all required supporting documentation is attached before processing payments.
- Verified that all necessary approvals were obtained prior to processing payments.
- Generated weekly check runs for approved invoices.
- Processed vendor invoices in a timely manner.
IELTS Trainer
THICS Immigration
Rajpura
07.2022 - 12.2022
- Developed and implemented IELTS-specific training plans to meet individual student needs.
- Mentored and tutored individual students struggling to understand lecture objectives.
- Helped students succeed through coaching, mentoring and positive reinforcement.
- Distributed academic resources and study materials to help students prepare for examinations.
- Instructed students in test-taking strategies for the IELTS exam.
- Gave engaging lectures and presentations to promote student learning and content retention.
Maths Tutor
Impression Tutorials
Rajpura
01.2019 - 01.2022
- Integrated technology and hands-on learning to accommodate multiple intelligences.
- Encouraged positive behavior management techniques within the classroom environment.
- Aligned classroom instructional strategies with district, state and national requirements.
- Coordinated materials and instructional plans for immersive activities exploring concepts.
Teacher Trainee
Patel Public School
Rajpura
02.2021 - 05.2021
- Offered students personalized educational, behavioral and emotional support.
- Met with parents and guardians to discuss students' progress and areas requiring improvement.
- Engaged students through lecture and discussion, increasing classroom interaction to build inclusive learning environment.
- Identified and documented learning achievements by reporting outcomes, performance information and program adjustments used to boost comprehension.
Education
B.Ed - Bachelor of Education
Thapar Institute of Engineering and Technology, Patiala (TIET)
M.Sc - Master of Mathematics and Computing
Thapar Institute of Engineering and Technology, Patiala (TIET)
B.Sc - Bachelor of Science-(Non-Medical)
Patel Memorial National College, Rajpura (Punjabi University)
10+2 (Non-Medical) -
Patel Public School, Rajpura (CBSE)
10 -
Patel Public School, Rajpura (CBSE)
Skills
- Microsoft Office Suite
- MATLAB
- SQL
- C and C
- Python
- Linux/Unix OS
- SPSS
- Cisco Packet Tracer
- Latex
- Mathematica
- Proficient in the use of new media such as the internet to promote interactive learning
- Admirable ability to maintain high standards of discipline and behavior while maintaining an approachable demeanor
- Outstanding management skills
- Willingness to go the extra mile
- Clever use of innovative and resourceful methods to suit the special needs of an individual or group
- Excellent interpersonal and communication skills
- Business Correspondence Writing
- Report Generation
- Appointment Scheduling
- Data Organization
- Data Entry
- Spreadsheet Tracking
- Staff Management
- Mail Handling
- Customer Relations
- Confidential Document Control
- Strategic Planning
- Office Management
- Inventory Management
- Office Administration
- Credit Checks
- Quickbooks
- Bookkeeping
- Records Management Systems
- Data Evaluation
- Data Analysis and Research
- Account Reconciliation
- File Organization
- Telephone Reception
Dissertation
Mathematical Model on Alzheimer’s Disease, The thesis work included introduction to Alzheimer’s disease, its effect on economy, mathematical model, introducing affect of gamma waves and numerical simulations.
Professional Development
- Certificate of participation from Thapar Mathematical Society – Workshop on Applications of Optimization Techniques
- Certificate of participation from Thapar Mathematical Society – Lecture Series on Partial Differential Equations and its Applications
- Certificate of Appreciation from Thapar Mathematical Society – Shoonya v2.0
Projects
Project: AP Efficiency and Administration Optimization**
Objective:
Implement an automated system for streamlined accounts payable (AP) processing while optimizing overall administration efficiency.
Key Components:
1. Invoice Automation:
- Integrate automated invoice processing to minimize errors and accelerate approval workflows.
2. Vendor Management System:
- Develop a centralized system for up-to-date vendor information and improved communication.
3. Document Management:
- Implement a secure document management system for organized storage and accessibility.
4. Optimized Approval Workflow:
- Design and implement an efficient approval workflow aligned with company policies.
5. Reporting Dashboard:
- Create a real-time dashboard for AP insights, facilitating data-driven decisions.
Benefits:
- Improved AP accuracy and efficiency.
- Enhanced transparency in financial data.
- Strengthened vendor relationships and communication.
- Time and cost savings through automation.
Outcome:
A seamlessly integrated system, optimizing both AP and administrative processes, showcasing efficiency and innovation.
Disclaimer
I hereby declare that the above said particulars are true to the best of my knowledge.
References
References available upon request.
Timeline
Administration Assistant & Accounts Payable
RMA Civil Construction
01.2023 - Current
IELTS Trainer
THICS Immigration
07.2022 - 12.2022
Teacher Trainee
Patel Public School
02.2021 - 05.2021
Maths Tutor
Impression Tutorials
01.2019 - 01.2022
B.Ed - Bachelor of Education
Thapar Institute of Engineering and Technology, Patiala (TIET)
M.Sc - Master of Mathematics and Computing
Thapar Institute of Engineering and Technology, Patiala (TIET)
B.Sc - Bachelor of Science-(Non-Medical)
Patel Memorial National College, Rajpura (Punjabi University)
10+2 (Non-Medical) -
Patel Public School, Rajpura (CBSE)
10 -
Patel Public School, Rajpura (CBSE)
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