Rebbecca Patterson
Summary
Dynamic Accounts & Administration Manager with a proven track record at Business Greenhouse, excelling in project management and team leadership. Enhanced office efficiency through innovative documentation practices and staff training, achieving a 20% improvement in workflow. Adept at budgeting and financial management, fostering collaboration across departments to drive organizational success.
Commercial management professional with background in strategic planning, contract negotiation, and financial oversight. Known for fostering strong team collaboration and driving projects to successful completion. Highly adaptable, with focus on meeting organizational goals and exceeding expectations. Skilled in market analysis, stakeholder engagement, and risk management.
Overview
14
14
years of professional experience
Work History
Accounts & Administration Manager
Business Greenhouse
11.2024 - Current
- Assisted in organizing administrative tasks to streamline office operations.
- Supported team members with daily scheduling and prioritizing of tasks.
- Maintained accurate records and files for efficient data retrieval.
- Coordinated communication between departments to enhance workflow efficiency.
- Coordinated project timelines to ensure on-time delivery of key milestones.
- Assisted in resource allocation, optimizing team productivity and efficiency.
- Supported communication between stakeholders, enhancing project transparency and collaboration.
- Monitored project progress using project management software to identify potential delays.
- Facilitated team meetings to discuss project updates and address challenges proactively.
- Documented project requirements and specifications, ensuring alignment with client expectations.
- Researched best practices for process improvements, contributing to enhanced workflows.
- Adapted quickly to changing project needs, demonstrating flexibility in task execution.
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for large projects.
- Coordinated logistics for events, ensuring seamless execution and attendee satisfaction.
- Assisted in vendor management, negotiating contracts to optimise service delivery.
- Implemented innovative event themes and designs to create memorable experiences for attendees.
- Developed event timelines, maintaining alignment with client expectations and project goals.
- Implemented event registration processes, enhancing participant engagement and experience.
- Supported marketing initiatives through social media promotion of upcoming events.
- Conducted post-event evaluations, gathering feedback to inform future planning efforts.
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Facilitated client assessments to identify business challenges and opportunities for growth.
- Developed customized coaching plans aligned with client goals and objectives.
- Delivered workshops on effective business strategies and operational improvements.
- Supported clients in implementing actionable steps to enhance productivity and performance.
- Provided ongoing feedback to clients, fostering accountability and progress tracking.
- Collaborated with teams to refine processes that improve client engagement and satisfaction.
- Researched industry trends to inform coaching practices and recommendations for clients.
- Maintained detailed records of coaching sessions, ensuring confidentiality and compliance with standards.
- Coordinated daily administrative operations to enhance office efficiency and productivity.
- Managed communication channels, ensuring timely response and accurate information dissemination.
Commercial Manager
Book Of Numbers
07.2023 - Current
- Developed and implemented pricing strategies to enhance market competitiveness.
- Analyzed market trends to identify growth opportunities for product offerings.
- Collaborated with cross-functional teams to streamline operational processes and improve efficiency.
- Coordinated contracts and negotiations with suppliers to optimize procurement costs.
- Managed accounts payable and receivable processes to ensure accuracy and timely payments.
- Reconciled bank statements with internal records to maintain financial integrity.
- Processed payroll using accounting software to ensure timely employee compensation.
- Assisted in preparing monthly financial reports for management review and decision-making.
- Collaborated with cross-functional teams to streamline bookkeeping procedures and improve efficiency.
- Monitored budget expenditures, identifying discrepancies and proposing corrective actions.
- Maintained organized financial filing systems for easy access to documentation and compliance support.
- Provided training and support to junior staff on bookkeeping practices and software usage.
- Managed payroll processing, ensuring employees were accurately compensated in a timely manner each pay period.
- Implemented cutting-edge technology solutions to optimize data mining capabilities, expediting the research process and improving results accuracy.
- Employed data mining techniques to extract valuable information from relevant industry datasets.
- Reduced medication errors through diligent oversight of prescription filling processes and staff training.
- Reduced employee turnover with proactive staff training, development programs, and regular performance evaluations.
Director of Accounting and Finance
Stuartholme School
01.2022 - 06.2023
- Directed financial planning and analysis to support organizational growth initiatives.
- Developed and implemented budgeting processes to enhance financial accuracy and accountability.
- Oversaw monthly closing procedures, ensuring timely and precise reporting of financial results.
- Collaborated with cross-functional teams to align financial strategies with business objectives.
- Managed audits, liaising with external auditors to facilitate efficient review processes.
- Streamlined accounting operations, improving workflow efficiency and reducing processing times.
- Mentored finance staff, fostering professional development and enhancing team capabilities.
- Evaluated financial systems to identify opportunities for technological advancements and cost savings.
- Reduced overhead costs by identifying inefficiencies in existing processes and implementing cost-saving measures.
- Negotiated favourable terms with vendors, reducing the overall cost of goods sold and positively impacting profitability.
- Consolidated financial statements, ensuring timely reporting to executive management and stakeholders.
- Increased financial accuracy by implementing new accounting software and procedures.
- Secured financing through strong relationships with banks and investors, enabling organizational growth objectives to be met more efficiently.
- Implemented efficient payroll processes, ensuring timely and accurate compensation for all employees while maintaining compliance with tax regulations.
- Optimized cash flow management, improving liquidity positions for business expansion initiatives.
- Enhanced cross-functional communication between accounting, finance, and other departments to improve overall efficiency.
- Improved working capital management by optimizing accounts receivable collections and accounts payable disbursements processes.
- Standardized financial reports across business units for easier consolidation and comparison of results at the corporate level.
- Streamlined the budgeting process for improved financial planning and forecasting.
- Analyzed complex financial data to identify trends, risks, and opportunities for improvement within the organization''s operations.
- Developed a robust internal control system to enhance financial integrity and compliance with regulations.
- Advised executive leadership on financial risks and opportunities, contributing to informed decision-making processes.
- Collaborated with executive leadership on strategic planning initiatives, providing expert insights into potential financial implications of proposed actions.
- Spearheaded successful audits by collaborating with external auditors on annual reviews of company financials.
- Mentored junior staff members, fostering professional growth and contributing to a positive work environment.
Finance Manager
Redlands Sporting Club
09.2019 - 12.2021
- Developed financial forecasts and budgets to support organizational goals.
- Analyzed financial data, identifying trends to improve decision-making processes.
- Streamlined reporting procedures, increasing efficiency in financial analysis.
- Collaborated with cross-functional teams to align financial strategies with business objectives.
- Implemented internal controls to enhance compliance and accuracy in financial reporting.
- Conducted risk assessments to mitigate potential financial impacts on the organization.
- Presented financial insights to senior management, guiding strategic planning initiatives.
- Reviewed documentation and identified financial discrepancies where applicable.
- Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy.
- Ensured compliance with local, state, federal tax regulations; timely filing of all required documents, mitigating potential penalties or fines.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Processed invoices and contacted appropriate parties for timely payment receipt.
- Trained new and existing staff members in various financial procedures to prepare for job requirements.
- Optimized cash flow with diligent monitoring of accounts receivable and payable.
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
- Negotiated favourable terms with vendors, resulting in significant cost savings for the company.
- Developed comprehensive financial reports for executive decision-making support.
- Increased financial efficiency by streamlining and automating financial reporting processes.
- Strengthened internal controls through regular audits and adherence to regulatory requirements.
- Enhanced budget management by implementing expense tracking and cost reduction strategies.
- Improved financial forecasting accuracy, utilizing advanced analytical models.
- Collaborated with cross-functional teams for strategic business planning and growth initiatives.
- Executed vendor setup and payment, administration of bank accounts and account reconciliations.
- Implemented risk management strategies to protect company assets and minimize losses.
- Managed multimillion-dollar budgets, ensuring accurate allocation across departments.
- Coordinated with external auditors to ensure smooth and compliant audit process each fiscal year.
- Delivered comprehensive financial training programs for non-finance managers, enhancing cross-functional understanding and collaboration.
- Led financial forecasting and budgeting processes to support strategic decision-making.
- Developed and implemented financial policies to enhance compliance and operational efficiency.
Assistant Accountant
Wynnum Manly Leagues Club
03.2012 - 07.2019
- Managed reconciliation of accounts to ensure accuracy and compliance with financial regulations.
- Prepared detailed financial reports, enhancing decision-making processes for management.
- Assisted in month-end closing procedures, streamlining operations and improving reporting timelines.
- Collaborated with cross-functional teams to resolve discrepancies and improve data integrity.
- Analyzed financial data to identify trends, providing insights for strategic planning initiatives.
- Led process improvement initiatives that increased efficiency in invoice processing and payment workflows.
- Developed training materials for new employees, enhancing onboarding experience and knowledge retention.
- Maintained detailed financial records of accounts receivable and payable status and bank reconciliations.
- Assisted with monthly and quarterly income statements, balance sheets and cash flow reports to inform decision-makers.
- Reviewed general ledger entries and assessed accuracy.
- Assisted with timely month-end closing procedures, resulting in accurate financial reporting.
- Improved financial accuracy by conducting thorough account reconciliations and adjusting journal entries.
- Facilitated month-end and year-end closing processed to support accuracy and completeness of financial reports.
- Reduced invoice processing time with efficient data entry and verification of accounts payable transactions.
- Prepared accurate financial statements for management review, aiding in informed decision-making processes.
- Assisted in the implementation of new accounting software, leading to more efficient workflows and reduced manual input errors.
- Managed cash flow forecasting, ensuring alignment with financial strategies and operational needs.
- Conducted variance analysis on financial statements to identify discrepancies and improve reporting accuracy.
- Developed and implemented treasury management procedures, enhancing efficiency in cash handling processes.
- Led reconciliation of bank statements, streamlining workflows and reducing errors in transaction reporting.
- Collaborated with cross-functional teams to optimize liquidity management and investment strategies.
- Oversaw compliance with regulatory requirements, mitigating risks associated with treasury operations.
- Led month-end closing processes ensuring accuracy of financial statements and compliance with regulations.
Education
Graduate Certificate - Theology
Alphacrucis University College
Brisbane, QLD11-2025
Bachelor of Accounting - Accounting
University of Canberra
Canberra, ACT12-2021
Diploma - Accounting
TAFE Queensland
QLD12-2017
Skills
- Documentation and reporting
- Staff training and development
- Office management
- Filing systems
- Document management
- Report preparation
- Employee management
- Calendar management
- Human resources management
- Team building and motivation
- Meeting coordination
- Organizational leadership
- Expense reporting
- Budgeting and financial management
- Travel arrangements
- Project management and organisation
Timeline
Accounts & Administration Manager
Business Greenhouse
11.2024 - Current
Commercial Manager
Book Of Numbers
07.2023 - Current
Director of Accounting and Finance
Stuartholme School
01.2022 - 06.2023
Finance Manager
Redlands Sporting Club
09.2019 - 12.2021
Assistant Accountant
Wynnum Manly Leagues Club
03.2012 - 07.2019
Graduate Certificate - Theology
Alphacrucis University College
Bachelor of Accounting - Accounting
University of Canberra
Diploma - Accounting
TAFE Queensland