Rebecca Griffiths
Brisbane,QLD
Summary
Organized, detail oriented, hard-working and skilled in managing multiple facets of production processes. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing consumables, runners, daily progress reports and wrap reports. Dependable and successful at managing multiple priorities with a positive attitude, with a willingness to take on added responsibilities to meet team goals.
Overview
3
3
years of professional experience
Work History
Main/Tandem Unit Production Secretary
Hydronaut Australia Pty Ltd "Hourglass Season 2"
Oxenford, QLD
08.2024 - 02.2025
- Provided administrative support to the production team, as needed.
- Updated contact lists for vendors, customers and suppliers related to production activities.
- Created and updated spreadsheets to track and report data.
- Liaised with various departments to order consumables for each department and ensure they were ready for each shoot day.
- Communicated with vendors regarding product specifications, pricing, and availability.
- Responsible for ordering consumables, creating POs, managing the runners and assisting the Production Manager, Supervisor, Coordinator and Assistant Coordinators with their work.
- Assisted with creating/updating the back page of the Call Sheet, to give to the Production Assistant who collects the crews times for every shoot day.
- Created, printed and organised the sides into each department for every Main and Tandem Unit shoot days.
Tandem Unit Production Coordinator
Hydronaut Australia Pty Ltd "Hourglass Season 2"
Oxenford, QLD
12.2024 - 12.2024
- Worked closely with the Assistant Directors and all Department Coordinators to prepare Call Sheets.
- Worked with the Safety Officer to ensure all the necessary safety documents were prepared and sent out for each location, daily.
- Worked with the Locations department to ensure movement orders for locations were done and attached so cast and crew know exactly where to go and park each day.
- Ensured additional crew had been added to the Call Sheet for each day.
- Contacted the cast with their pick up times for the next day and any additional information.
- Distributed Callsheets, Risk Assessments and Movement Orders each day to the corresponding cast and crew.
Production Secretary
Warner Bros. Feature Productions Pty Ltd 'Mortal Kombat ll Additional Photography'
Oxenford, QLD
07.2024 - 08.2024
- Communicated with vendors regarding product specifications, pricing, availability, lead times.
- Responsible for consumables, PO's, runners, hiring equipment, daily progress and wrap reports and other standard production paperwork.
- Served as a reliable point of contact for both internal team members and external partners, ensuring smooth communication flow throughout the production process.
- Liaised with various departments, fostering strong cross-functional communication and collaboration.
- Assisted with crew contracts and start up paperwork.
- Coordinated daily schedules, meetings and communications with the US studios.
Production Secretary
Animal Productions PTY LTD 'Dangerous Animals'
Helensvale, QLD
03.2024 - 07.2024
- Managed consumables for all departments, runners, entering PO's, TMO's and wrap reports.
- Updated contact lists for vendors, customers and suppliers related to production activities.
- Assisted in the preparation of prep schedules and box schedules.
- Prepared correspondence, memos, emails and other documents as required by the Production Manager.
- Liaised with agents to book auditions for cast.
- Assisted with cast transport organisation.
- Oversaw the collection of lunch and wrap rushes to ensure they made it back to the dailies laboratory efficiently.
Production Secretary
Warner Bros. Feature Productions Pty Ltd 'Mortal Kombat ll'
Gold Coast, QLD
10.2023 - 02.2024
- Organized the incoming mail to all departments and ensured the runners distributed it to the appropriate staff members.
- Help set up new employees email, WIFI codes, parking stickers, payroll instructions, technical support, NDA's and access cards.
- Coordinated with the studios administrative and security team on a daily basis about gate access and daily enquiries.
- Organised the crew list via each department and UPM throughout the production to ensure it was up to date.
- Assisted with accounts billing procedure by creating purchase orders.
- Coordinated with other departments such as purchasing consumables.
- Assisted the Assistant Production Office Coordinator by taking on some of their responsibilities.
- Collaborated with suppliers regarding material availability or delivery delays.
- Organised the production runners daily schedules, flagging urgent runs in when needed.
- Created, printed and organised the sides into each department for Main Unit for every shoot day.
- Added all new crew and additional crew to the daily distributions and gates to ensure they all receive the callsheets, other documents required and access to the studio.
Production Runner
Paramount 'Dogs Behaving Badly'
Brisbane, QLD
03.2023 - 04.2023
- Assisted in bump in and out with all camera, lighting and sound equipment.
- Ensured Actors Release, along with photos and Location Release forms were completed everyday.
- Organised and performed food and drink runs to and from set/location.
- Drove camera crew around to and from different locations.
- Scribed interviews performed with the talents guardians.
- Assisted camera crew with fresh SD cards and ensured used ones were labeled and put away together for the end of day rushes.
Driver/Production Runner
Come Alive Productions 'Street Outlaws VS The World'
Brisbane, QLD
02.2023 - 03.2023
- Retrieved items on- and off-site for personnel, talent and special guests.
- Signed in and out the vans and cars hired by the production company.
- Supported production by handling administrative needs and helping the Production Assistants when not driving or running an errand.
- Assisted all crew complete bump out of the location at the end of the shoot.
- Drove cast and crew from hotel to location and back at the end of the day. Also dropped them off at the airport at end of shoot.
- Extremely flexible with the last shift changes or extensions.
COVID Production Assistant
Moonstories 'Nautilus'
Gold Coast, QLD
07.2022 - 12.2022
- Administered the daily required COVID-19 rapid antigen eco-tests externally to all crew, extras, crew and guests, ensuring they met all of productions guidelines before allowing them into the studios.
- Communicated with the extras casting notifying them when extras had arrived at external and when they would be heading into the studio. Also communicated if they didn't turn up at their allocated time so they could chase them up.
- Communicated with production, security and my head of department when special guest would arrive at external.
- Mainly worked with the extras and Assistant Directors onset and in holding at the studios and locations as their COVID Production Assistant, ensuring they were complying with the productions safety measures at all times.
Education
Diploma of Screen And Media Screen - Screen And Media
New York Film Academy
Qld02.2020
Skills
- Exceptional time management skills
- Excellent work ethic
- Critical Thinking
- Detail orientated
- Team Collaboration
- Effective Multitasking
- Flexible and Adaptable
- Report Writing
- Schedule Management
- Fast Learner
- Spreadsheet Management
- Problem Solver
- Production coordination
- Call sheet preparation
- Risk assessment distribution
Software Skills
Microsoft Excel - Proficient
Microsoft Word - Proficient
Scenechronize - Proficient
Setkeeper - Proficient
Digital Paper Flow - Intermediate
DPO - Intermediate
Photoshop - Intermediate
Other Information
Open Licence - Automatic
Own Car
Can Manage PC Float
Passport Holder
Blue Card Holder
References
References available upon request.
Timeline
Tandem Unit Production Coordinator
Hydronaut Australia Pty Ltd "Hourglass Season 2"
12.2024 - 12.2024
Main/Tandem Unit Production Secretary
Hydronaut Australia Pty Ltd "Hourglass Season 2"
08.2024 - 02.2025
Production Secretary
Warner Bros. Feature Productions Pty Ltd 'Mortal Kombat ll Additional Photography'
07.2024 - 08.2024
Production Secretary
Animal Productions PTY LTD 'Dangerous Animals'
03.2024 - 07.2024
Production Secretary
Warner Bros. Feature Productions Pty Ltd 'Mortal Kombat ll'
10.2023 - 02.2024
Production Runner
Paramount 'Dogs Behaving Badly'
03.2023 - 04.2023
Driver/Production Runner
Come Alive Productions 'Street Outlaws VS The World'
02.2023 - 03.2023
COVID Production Assistant
Moonstories 'Nautilus'
07.2022 - 12.2022
Diploma of Screen And Media Screen - Screen And Media
New York Film Academy
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