Rebecca Hurle

• Coordination of third-party services
• Contract delivery, implementation, administration, and coordination
• Vendor/contract support and communication
• Management of approval processes, with internal and external stakeholders
• Focal point for nominated vendors/contracts in delivery of service contracts
• Contract administration, invoice review, PRF, PAF and supporting coordination
• Review of CTR’s, budget, WBS structure, and creation of purchase requisitions (SAP)
• Supplementary Workforce, vendor mobilisation and roster implementation, exposure to Lighthouse, My Pass and DaWinci in readiness for implementation
• Onboarding new vendors and new starters
• Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
• Developed highly-efficient administrative team through ongoing coaching and professional development opportunities.
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
• Drove implementation of C&P action tracker software to automate office operations, collaboration meetings to discuss foreseeable and potential areas of concern for Shutdown contracts, ensuring execution of actions and action closeout
• Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
• Recruited, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered timesheet approvals for staff.
• Maintained primary relationship accountability for vendors, overall servicing responsibility and vendor satisfaction to maximize profitability of vendor relationships.
• Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
• Oversaw appointment scheduling and itinerary coordination for both vendors and personnel
• Optimized organizational systems for invoice approvals and recordkeeping.

• Responsible for scheduling/booking (ETM) and tool readiness for project use, mobilisation, demobilisation, overhaul/mandatory maintenance (MMS) and ISM maintenance
• Work pack (Service order / Work order) creation, weekly status updates for project readiness
• Equipment and tool management, inbound and outbound shipping, monthly billing
• Monitor spares and consumables for all tools within area of control
• Development of CAPEX submissions
• Inventory management and stock control
• Forecasting, financial and tool utilization
• Advanced user in SAP, modules, plant maintenance
• Workshop look ahead / level loading activities base on skill sets of technicians – short and long term planning
• Successfully work & build relationships with overseas offices both in country and from Australia
• Project management – internally with project teams to support offshore operations with rental equipment
• Active participant in company quality and safety programs.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Offered friendly and efficient service to customers, handled challenging situations with ease.
• Identified issues, analysed information and provided solutions to problems.
• Resolved problems, improved operations and provided exceptional service.
• Exceeded goals through effective task prioritization and great work ethic.
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
• Used coordination and planning skills to achieve results according to schedule.
• Carried out day-day-day duties accurately and efficiently.

• Responsible for daily operations of the Personnel Logistics Team
• Worked flexible hours; night, weekend, and holiday shifts.
• Mentoring a team of Rota Coordinators, Resource Dispatchers, OFS Rota Administrator, Airport Focal Points, Training, Project Travel Coordinator (domestic and international) to execute and deliver fixed wing and rotary transfers to Prelude and Posh Arcadia facilities in the Browse Basin
• Weekly and monthly KPI reporting
• Short and long term planning, rotary and fixed wing forecasting
• POB management
• Maintained excellent attendance record, consistently arriving to work on time.
• Participated in team-building activities to enhance working relationships.
• Maintained energy and enthusiasm in fast-paced environment.
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
• Carried out day-day-day duties accurately and efficiently.
• Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Cyclone preparedness and plan implementation management

Management of Road Maintenance Performance Contracts (RMPC)

• Processing measured/progress claims,
• Processing/management of contract variations
• Customer Service
• Processing vendor invoices
• Vendor database maintenance
• Customer database maintenance
• Customer invoice requests
• Employee timesheets
• Queensland Government Corporate Credit Card statements (Promaster)
• Document Management Systems (lotus notes)
• Accruals journals end of month/end of financial year (preparation & processing)
• General journals (preparation & processing)
• Reception / switch relief (roster)
• Creating purchase requisitions (purchase orders), amending purchase requisitions
• Contract and Project file maintenance
• Vendor account reconciliations
• Maintenance of the QG databases
• Distribution/recording of Cab charge and air train vouchers
• Set up of new contracts in ARMIS (Queensland Government application)
• Creating (ASCII) claim files for contractor’s claims
• Outgoing correspondence – Letters and emails
• Employee expense reimbursements
• Employee travel claims
• Subcontractor payments
• I commenced with the department as an AO2, and was awarded higher duties to AO3 from 1/7/2016, 2017
• Supervising, mentoring and training the replacement A02 position.

• Teaching all swimming stages from Babies 6 months - to Bronze Medallion
• Lesson planning, scheduling and execution
• Teaching swimming and water safety to an outback isolated community
• Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.

• All age groups 6months upwards
• Involvement with the community by providing specialists skills in water safety
• Lesson planning
• Facilitating and delivering swimming lessons in accordance with the Swim School Guidelines
• Grading students into suitable levels / classes to assist in student’s development

• Mobilisation/demobilisation of Company personnel, visitors and sub-contractor personnel using Enable (ERMS)
• Training and inducting staff
• Bus Driver - Coach
• Cyclone Management and coordination
• Fleet management / maintenance
• Building/facilities maintenance
• Flight and accommodation bookings (25-50 direct employees) and assistance to sub-contractors bookings (100-200 employees)
• Agendas, minutes of meetings and meeting preparation/execution and catering
• Filing systems maintenance and databases
• Document Management Systems / Records Management
• Daily Site Diaries
• Project progress photo galleries

• Supervision/management of administration support team, engineering, technical, procurement and materials/logistics personnel
• Team coordination / mentoring
• Contract management, variations, RFI’s, TQ’s and EOT’s
• Cyclone Management and coordination
• Fleet management / maintenance
• Facilities management / maintenance
• Contract setup / management
• Mentoring and training personnel
• Recruitment, candidate selection/shortlisting and interviewing
• Roster Management, ensuring coverage of trades, technical, management, supervision and support personnel
• Injury Management
• Flights and accommodation for in excess of 300 subcontractors and vendors (Enable / ERMS)
• Filing systems maintenance and databases, document management systems
• Management of site HR and personnel files
• Pre-employment medicals and site mobilisation/demobilization (Enable / ERMS)
• Minutes of meetings, development of agendas, meeting preparation/execution and catering
• Daily site diaries
• Project progress Photo galleries

• Contract management, variations, RFI’s, TQ’s and EOT’s
• Job Costing and budgets
• Estimation for ceilings and walls
• Preparing of quotations
• Interpreting drawings/plans
• Scheduling materials
• Liaison with site supervisors for labor
• Preparation of contract documents
• Invoicing, approval of supplier and sub-contractor invoices
• Liaising with clients and meeting with them on site to discuss the finer details of the project.