Rebecca Nguyen
Summary
Senior events and marketing professional with a demonstrated ability to efficiently deliver meaningful experiences. Skilled in project management, leadership, event and venue operations, production, sales and marketing across not-for-profit and corporate organisations.
Overview
8
8
years of professional experience
Work History
Senior Events Associate
Department Of Enterprise, Investment And Trade
09.2023 - Current
- Prepare project plans for a range of events, including developing budgets, logistic and evaluation components, to ensure events are delivered in line with established priorities and initiatives.
- Build and maintain relationships with key internal and external stakeholders, facilitating their engagement in and contribution to identifying and developing proposals and recommendations to achieve event outcomes.
- Undertake a range of event management tasks including preparing budgets, processing financial transactions, liaising with venues and logistics providers to ensure venues, catering and equipment are fit for purpose.
- Manage the flow and tracking of project documentation, briefings and correspondence in the records management system.
- Prepare correspondence, written reports, publications, and briefs, that are informative and aligned with agency requirements.
Event Manager
Gerson Lehrman Group, GLG
11.2018 - Current
- Partner with internal stakeholders to research, interview and engage experts to produce user-driven engagements.
- Assist with content for marketing and brand materials, including promotional, descriptive and thought leadership copy.
- Manage events’ production process and ensure timely delivery with operations team and business units.
- Collaborate with Marketing to identify suitable content marketing opportunities.
- Manage speakers flight, accommodation, fees, and content.
- Negotiating vendor contracts across APAC to meet within allocated budgets.
- Budget forecasting and management throughout an event cycle.
- Running logistics on-site, overlooking bump in/out procedures to ensure a smooth running of seminars on the day.
- Developing a risk management approach and managing the team to ensure projects meet a successful outcome across APAC.
- Maintained an average of 92.24% margins for ANZ YE2022
- Increased productivity for ANZ by 56% YE2022
- Introduced host & product training to internal staff.
Project Manager
GEMS Event Management Australia
04.2016 - 10.2018
- Managing delegate registrations, accommodation blocks and travel.
- Assisting speakers in the lead up to, and onsite at events including basic audio visual management.
- Preparation of documents such as the Conference Program, Delegate Workbook, Exhibitor Manual and the Sponsorship and Exhibition Prospectus under the guidance of the Project Manager.
- Building of online registration systems and other online portals for abstract submission and review.
- Liaising with clients to ensure their requirements are understood and met.
- Supplier and venue liaison.
- Onsite conference, event and exhibition management.
- Website management and database building.
- Attending to delegate and speaker enquiries via phone and email, and directly while onsite.
- Association secretariat management, including entering membership data, assisting and directing member queries.
- Supporting the Conference Manager in the successful delivery and execution of events.
- Responsible for maintaining and ordering office stationery supplies.
- Implemented EventsAir for a new client, to be a 1000 pax conference.
- Produced a training manual for new team members and provided training for systems and events platform.
Education
Bachelor of Business - Events
University of Technology Sydney
Skills
- Salesforce
- Microsoft 365
- Microsoft Teams
- Zoom
- Asana
- SurveyMonkey
Timeline
Senior Events Associate
Department Of Enterprise, Investment And Trade
09.2023 - Current
Event Manager
Gerson Lehrman Group, GLG
11.2018 - Current
Project Manager
GEMS Event Management Australia
04.2016 - 10.2018
Bachelor of Business - Events
University of Technology Sydney
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