Summary
Overview
Work History
Education
Skills
Accomplishments
Office Skills
Attributes
Personal Information
References
Hobbies and Interests
Athletics
Timeline
Generic

Rebecca Watts

Kings Langley,NSW

Summary

Highly organised, efficient and communicative Officer with strong background in coordinating business operations with internal and external stakeholders. Effective in serving as middle person in streamlining processes, resolving issues and improving communications.

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

12
12
years of professional experience

Work History

Acting Parks Facilities Officer

Blacktown Council
01.2022 - Current
  • Act as Council’s main liaison person with sporting clubs, associations, schools, and park committees and to attend meetings of community, sporting and recreation and leisure groups as required
  • Liaison with Councillors, senior staff and various departments relating to the management of sporting facilities reserves and other sports and recreation infrastructure
  • Develop, implement and review policies and procedures and provide support in relation to the management and operation of community and recreation facilities
  • To provide information, training, and support to assist Section 355 Committees with particular emphasis on risk management, financial management, and reporting requirements to achieve the required outcomes and to comply with park committee guidelines, legislation, awards, and Council policies, including attendance at various meetings as appropriate
  • To provide excellent customer service with the demonstrated ability to provide excellence in oral and written communications, and to provide quality and timely advice to duties
  • Liaise with and provide advice and assistance to all stakeholders, community (including Councillors, council staff, State Government Departments and Agencies, consultants, user groups, etc.) and the general public on available services including recreation and community-based facilities
  • To provide and facilitate a wide range of recreation opportunities to the community through the provision and promotion of quality community facilities
  • Provide input with the appropriate Council Departments on future requirements for the establishment of sporting facilities and the various sports to be catered for in the area
  • To positively and proactively work with other sections and departments to deliver outcomes
  • To liaise with sporting/recreation organisations and the local community in the formation of Section 355 Park Committees and provide assistance in the day to day operation of these committees
  • Coordination and supervision of the day to day functions and operations of the facilities team, including ensuring processes are in place to manage risk and compliance with legislation and Council policies and procedures
  • Coordinate casual/seasonal facilities allocation for all sports and to oversee the use of Council reserves by the community through the establishment and maintenance of a proficient and effective booking system
  • To provide assistance and support to the administration of sporting and leisure groups
  • Manage wet weather database and operation of closure process
  • Coordinate the seasonal changeover of playing fields
  • Coordinate the administration and financial aspects of the use or hire of Councils community facilities including review of fees and charges, and management committee annual financial returns
  • Implementation of and ongoing management of Councils floodlight management control systems
  • Allocation of sporting facilities to seasonal and casual users
  • Provide direction and advice to the community in relation to planning and administration of sporting activities and projects
  • Liaise with operational staff to program maintenance works
  • Other duties as directed consistent with the operations of Council.

Animal Rehoming Administrative Assistance

Blacktown Council
03.2022 - 09.2022
  • Type and coordinate VIP preparation, Keep and maintain a system for VIP correspondence and follow up with staff
  • Coordinate the department's correspondence,
  • Organiser the Animal Companion Advisory Committee meetings
  • Maintain the Manager's diary and coordinate meetings

Acting Executive Assistant to Director City Assets

Blacktown Council
01.2020 - 01.2021
  • Type and coordinate VIP preparation
  • Managing Directors diary
  • Keep and maintain a system for VIP correspondence and follow up with staff
  • Processing Council reports
  • Coordinating Managers meetings
  • Responding to Councillor request
  • Assisting the Director with administration matters

Open Space - Administrative Assistant

Blacktown Council
01.2019 - 01.2022
  • Type and coordinate VIP preparation, Keep and maintain a system for VIP correspondence and follow up with staff, Coordinate the department's correspondence, Open Space website publisher, Maintain the Manager's diary and coordinate meetings, Grass cutting contract payments, Assist in Open Space recruitment
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organisation and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Developed strategies to streamline and improve office procedures.

Open Space Maintenance Administration

Blacktown City Council
01.2014 - 01.2019
  • Telephone enquires, data entry, raising orders, contract payments, minute taking, typing, telephone enquies and messages, record keeping
  • Nurragingy bookings
  • Effectively allocated tasks during high-traffic times to keep operations running smoothly and employees focused.
  • Maintained focus during busy times and delegated tasks to employees to keep business running smoothly.

Records Clerk

Blacktown City Council
01.2012 - 01.2014
  • File distribution
  • File returns
  • Internal customer service enquires
  • File repairs
  • Ingoing/Outgoing mail, Registration, Filing, Resubmits
  • Creating new parts in TRIM
  • Barcode auditing
  • Basic classification, Registering documents in TRIM,
  • Scanning documents in TRIM

Accounts Traineeship

Blacktown City Council
01.2011
  • Delivery of payment vouchers, Customer service, Daily cheque run, Cheque signing, Filing, Other office duties

Education

Seven Hills High School
01.2008

Wyndham College

Business Services Certificate 3
TAFE
01.2011

Diploma -

TAFE NSW
06.2024

Skills

  • Decision-Making
  • Relationship Building
  • Customer Service
  • Mediation Skills
  • Project Management
  • Networking
  • Booking Procedures Expertise

Accomplishments

  • Competed at a national level for athletics
  • Completed School Certificate and Higher School certificate
  • Completed Certificate 3 Business Services
  • National record in the 4x100 relay under 18
  • Sportswoman of the year Wyndham college 2010

Office Skills

  • Microsoft office
  • TRIM
  • TechOne
  • Scout
  • Doc Assembler
  • Bookable
  • Halytech
  • Sec-cloud
  • Open Cities – website publisher

Attributes

  • Good communication Skills
  • Good work ethic
  • Punctual
  • Reliable
  • Trustworthy
  • Strong commitment to customer service
  • Always eager to learn new skills

Personal Information

Date of Birth: 06/29/93

References

Lisa Stone, Blacktown City Council, Records Supervisor, 9839 6505 Simon Harrison, Blacktown Council, Manager Open Space Maintenance, 0400 831 572

Hobbies and Interests

  • Athletics
  • Water sports
  • Travelling

Athletics

I am drawn to athletics as a hobby because it offers a holistic approach to personal development. Engaging in various sports not only keeps me physically fit but also instills discipline, teamwork, and a resilient mindset. The competitive spirit I've cultivated on the field translates into my everyday life, driving me to excel in various aspects. This commitment to athletics underscores my dedication to a healthy and balanced lifestyle, highlighting qualities such as discipline, teamwork, and resilience that contribute to my overall growth.

Timeline

Animal Rehoming Administrative Assistance

Blacktown Council
03.2022 - 09.2022

Acting Parks Facilities Officer

Blacktown Council
01.2022 - Current

Acting Executive Assistant to Director City Assets

Blacktown Council
01.2020 - 01.2021

Open Space - Administrative Assistant

Blacktown Council
01.2019 - 01.2022

Open Space Maintenance Administration

Blacktown City Council
01.2014 - 01.2019

Records Clerk

Blacktown City Council
01.2012 - 01.2014

Accounts Traineeship

Blacktown City Council
01.2011

Seven Hills High School

Wyndham College

Business Services Certificate 3

Diploma -

TAFE NSW

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