Rejane Mota Lima
Executive Secretary
Matraville,NSW
Summary
Proactive Secretary with demonstrated experience providing high-level administrative support to companies. Demonstrates superior communication and problem-solving abilities. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
23
23
years of professional experience
Work History
Executive Secretary
Coteminas S.A.
09.2019 - 06.2020
- Experience in using integrated systems (SAP/TOTVS) for paying suppliers, opening calls for facilities and Human Resources topics.
- Domain Office 365 Package / Internet
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations. - Worked with senior management to initiate new projects and assist in various processes
- Coordinated events
- Handled confidential information in professional manner
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Full skills in interpersonal relationships
- Excellent written and oral communication, in Portuguese.
Executive Secretary
Telefonica Brasil S.A.
05.1997 - 02.2019
- Experience in using integrated systems (SAP) for paying suppliers, opening calls for facilities and Human Resources topics.
- Handled confidential information in professional manner.
- Answered high volume of phone calls and email inquiries.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Coordinated travel arrangements and bookings for executive staff.
- Organized and updated schedules for executives.
- Assisted in preparation of budgeting and forecasting for executive office.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail and email.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Screened personal and business calls and directed to appropriate party.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Education
Bachelor of Business Administration - Administration
UNIFEI
Sao Paulo, Brazil11.2004
Skills
- Business Writing
- Excel Spreadsheets
- Goal Minded
- Meeting Agenda Preparation
- Professional and Mature
- Meeting Scheduling
- Supply Ordering
- Strong Problem Solver
- Microsoft Office
- Honest and Dependable
- Spreadsheet Creation
- Master Calender Management
- Travel Coordination
- Visitor Greeting
Timeline
Executive Secretary
Coteminas S.A.
09.2019 - 06.2020
Executive Secretary
Telefonica Brasil S.A.
05.1997 - 02.2019
Bachelor of Business Administration - Administration
UNIFEI
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