Rhian Bosco
Northcote,Australia
Summary
Self-directed event coordinator with over ten years experience in planning, budgeting and coordinating a wide variety of both small-scale and large-scale events. Detail-oriented with strong organizational and people skills. Ability to manage multiple projects simultaneously with a high degree of accuracy. Willingness to take on added responsibilities to meet team goals, successful at managing multiple priorities with a positive attitude.
Overview
12
12
years of professional experience
Work History
Accommodation and Travel Manager
SPLENDOUR IN THE GRASS - Music & Arts Festival
07.2015 - 03.2024
- Former Forum, Comedy and Science Stage Assistant Director and Artist Liaison
- Working directly under SITG and Secret Sounds General Managers and Artist Management
- Management of all aspects of staff accommodation (offsite and onsite) and travel (domestic flights and ground transport)
- Established strong relationships with industry partners, leading to exclusive deals and offers for internal and management team
- Negotiated competitive rates with accommodation vendors to provide cost-effective travel options for management
- Created comprehensive pre-travel documentation packages, equipping staff with essential information before departure.
- Maintained detailed records of staff preferences and requirements, delivering personalized service at every touchpoint.
- Managed budgets and monitored expenses to ensure financial objectives were met consistently across all bookings.
- Managing and distributing of accreditation
- Overseeing the installation / bump in and bumping out of all onsite accommodation (site sheds, caravans, campgrounds) while complying with OH&S, as well as overseeing electrical set-up, generators, water supply and external event operations
- Settling all accounts and reconciling floats, end of festival reporting and budget reconciliation
- All other services as reasonably requested by Splendour in the Grass in connection with the services.
Retreat Facilitator and Business owner
TALALLA YOGA RETREAT, SRI LANKA
08.2018 - Current
- Yoga and Wellness Retreat Facilitator across weekly 7 day Retreats and annual Yoga Teacher Trainings
- Marketing, Sales and PR management for in-house retreats
- Administration, Invoicing and Accounts Management within Sri Lankan business associations
- Fostered an inclusive learning environment by addressing diverse needs and adapting facilitation techniques as needed.
- Delivered high-quality training sessions, ensuring participants developed a thorough understanding of the subject matter.
- Developed customized training materials, enhancing participant comprehension and retention of key concepts.
- Collected and analyzed participant feedback, consistently implementing suggestions for improvement in subsequent sessions.
- Enhanced leadership abilities and expertise by delivering forward-thinking training to over Talalla Yoga staff.
- Recruited, hired and directed well-qualified candidates to maximize customer satisfaction and eliminate project lags.
- Created and reviewed legal documents and contracts to determine potential conflicts and disputes.
- Boosted revenue by identifying new business opportunities and diversifying product offerings.
Assistant to Festival General Manager
LOST PARADISE 2023-2024 - Music and Camping Festival
09.2023 - 01.2024
- Assistant to General Manager and Finance Manager
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Facilitated smooth project execution by managing deadlines, resources allocation, and progress updates for pre-production, festival and post-production operations
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Assisted manager in all aspects of business operations.
- Reviewed and edited documents for accuracy, grammar and clarity.
- Assisted managers in decision-making processes based on thorough research and analysis of available data.
- Streamlined office operations for enhanced productivity with organized filing systems and task prioritization.
- Updated database of contacts and resources for company-wide distribution.
- Completed weekly logs for management review.
Stage Manager and Artist Liaison
GOOD THINGS FESTIVAL
11.2023 - 12.2023
- Managed resources effectively, ensuring timely setup and breakdown of stage equipment.
- Collaborated with directors to achieve desired artistic vision for productions.
- Provided strong leadership under high-pressure situations while prioritizing the well-being of all team members involved.
- Streamlined communication between departments for smoother rehearsal and production processes.
- Facilitated conflict resolution among touring members and crew, fostering a positive work environment throughout each production.
- Developed comprehensive show reports, providing valuable feedback to improve future performances.
- Maintained a safe working environment through proper implementation of safety protocols and procedures.
Venue Event Coordinator
BIGSOUND 2023 - Music Industry Showcase
01.2023
- Overseeing the delivery of BIGSOUND events at The Soundgarden venue
- Event Coordination of stage during BIGSOUND performances
- Collaborating with the Core Event Team to ensure the overall success of BIGSOUND 2023.
Festival Coordinator
BYRON BAY BLUESFEST - Music Festival
01.2015
- Assistant to Festival Director
- Marketing and Touring Publicity assistant
- Responsible for ticket sales and customer enquiries
- Ticket reporting and data entry
- Liaising with tour managers, tour agents and artist managers
- MYOB data entry
- Research and analysis for strategic marketing campaigns.
Label Manager and Publicist
COOKING VINYL AUSTRALIA - Independent Record Label
11.2013 - 01.2015
- Coordinating the production, digital, marketing and accounts teams for scheduling album release
- Publicity campaigns for on-ground and album releases
- Weekly reporting to CVA and international labels
- Collating metadata for APRA and PPCA submissions.
- Developed strong relationships with media outlets, boosting promotional opportunities for label artists.
- Coordinated cross-functional teams to execute successful album launches and live events.
- Managed album release timelines, ensuring timely delivery of products to market.
- Collaborated with domestic and international external partners on licensing deals
- Cultivated positive relationships with artists, providing support throughout their careers under the label''s guidance.
- Designed and created campaign e-mail invitations, articles and marketing videos.
- Wrote press releases and assisted in creating and procuring press kits and articles.
Venue, Bar and Bookings Manager
THE BENDIGO HOTEL
05.2012 - 11.2014
- Venue Manager and Artist Bookings
- Developed and maintained relationships with bands, artists and suppliers
- Developed a strong company culture focused on employee engagement, collaboration, and continuous learning opportunities.
- Improved marketing to attract new customers and promote business.
- Developed and implemented business strategies to achieve business goals and stay competitive.
- Implemented innovative marketing campaigns that boosted brand awareness and generated significant sales leads.
- Responsibility of nightly float reconciliations and payments
Education
Advanced Diploma - Music Business
Box Hill Institute of TAFE
Melbourne, VIC11.2012
Skills
- Event Planning / Event Setup and Breakdown
- Project Management
- Guest Relations and Client Relationship Development
- Social Media Marketing
- Logistics Management and Onsite Execution
- Budget and Finance Management
- Pre and post-event Analysis
- Client meetings
- Workflow Management
- Business Administration
- Contract Execution
- Team Leadership and Motivation
Personal Information
Date of Birth: 08/15/86
References
- Elise Huntley, General Manager Festivals, Secret Sounds, elise@splendourinthegrass.com
- Tye Fielding, Talalla Yoga Retreat Business Partner, Sri Lanka, yoga@talallaretreat.com
Timeline
Stage Manager and Artist Liaison
GOOD THINGS FESTIVAL
11.2023 - 12.2023
Assistant to Festival General Manager
LOST PARADISE 2023-2024 - Music and Camping Festival
09.2023 - 01.2024
Venue Event Coordinator
BIGSOUND 2023 - Music Industry Showcase
01.2023
Retreat Facilitator and Business owner
TALALLA YOGA RETREAT, SRI LANKA
08.2018 - Current
Accommodation and Travel Manager
SPLENDOUR IN THE GRASS - Music & Arts Festival
07.2015 - 03.2024
Festival Coordinator
BYRON BAY BLUESFEST - Music Festival
01.2015
Label Manager and Publicist
COOKING VINYL AUSTRALIA - Independent Record Label
11.2013 - 01.2015
Venue, Bar and Bookings Manager
THE BENDIGO HOTEL
05.2012 - 11.2014
Advanced Diploma - Music Business
Box Hill Institute of TAFE
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