Riley Aston
Sydney,NSW
Summary
Experienced coordinator with expertise in event planning, budgeting and management. Develops successful promotional campaigns and creates effective marketing and advertising materials. Keeps up with latest trends and techniques in event planning industry and maintains proficiency with industry software and tools.
Overview
13
13
years of professional experience
Work History
Events Coordinator
Clayton Utz
12.2022 - Current
- Event management and execution of high-quality internal and external events.
- Effective collaboration with Legal, support staff, marketing, design, IT, catering, and venues on a daily basis.
- Prioritizing client satisfaction by building strong relationships throughout the event planning process.
- Experience in creative marketing initiatives, including designing promotional materials and strategic approaches.
- Proficient in vendor and supplier management, ensuring seamless collaboration for successful events.
Legal Secretary
Clayton Utz
06.2021 - 12.2022
- Performed a variety of administration tasks for the Major Projects and Construction (Backend) team
- This role involved complete end of month billing tasks, dictations, sort and file correspondence, process expense reports, file court documents, and manage calendars amongst various other tasks for up to 12 fee-earners.
Recruitment Assistant
FINDMEA
03.2021 - 06.2021
- Coordinated recruitment efforts for blue-collar workers in parks and gardens and civil construction roles across various Councils.
- Developed a thorough understanding of the construction industry, including qualifications, skills, machinery, plant operations, and on-site health and safety measures.
Temporary Administration Assistant
Empire Group
10.2020 - 02.2021
- Answered calls, managed drafting, typing, and correspondence tasks, and handled end-of-month credit card reconciliations.
- Administered multiple inboxes, displayed strong attention to detail, and conducted online database searches.
- Served as the main administration assistant for multiple authors.
Personal and Administration Assistant
Cor Cordis Brisbane Office
05.2018 - 09.2018
- Oversaw the daily operations of the office, directly assisting the two main partners.
- Organized administration tasks and managed filing/archiving for all office staff.
Personal Assistant/Legal Secretary
K&L Gates Brisbane Office
05.2016 - 04.2018
- Cultivate professional relationships, deliver exceptional customer service, and handle court documents for daily client demands.
- Support and manage a team, multitasking efficiently and conducting research with attention to detail.
- Utilize software packages (Microsoft Office, Records Management, CRM - InterAction, Invoice Processing Software).
- Assist in business development events and contribute to social media management for the Litigation team.
Customer Sales Promotional Representative
Carmi Flavors for Fine Food Festival Brisbane
04.2016
Customer Sales Promotional Representative
CoYo Corporate Pty Ltd
10.2015 - 04.2016
Personal Assistant
Concentive Communications for Debbie Cross
08.2015 - 04.2016
- Assisted in managing events and provided personal support to Ms. Cross for daily work activities.
- Ensured smooth event operations, including client management, phone calls, talent coordination, errands, financial transactions, order processing, and spreadsheet data entry.
Assistant Manager/Office Assistant
Professional Dental Equipment Services – Coorparoo, Brisbane
04.2013 - 04.2016
- My duties here assisting the office manager included answering phone calls, providing customer service, entering and invoicing orders and jobs for clients using MYOB, filing invoices, entering data, documenting and ordering stock for spare parts, entering warranty returns for parts and updating the work diary.
Production Intern
Mako: Island Of Secrets by Jonathon M. Schiff Productions – Village Road Studios
03.2015 - 05.2015
Customer Sales Promotional Worker
COPE Promotions
06.2014 - 11.2014
Production Intern
StalkHer Movie Production by John Jarrett– Village Road Studios
01.2014 - 02.2014
Receptionist/Assistant
Capalaba Dental Surgery – Capalaba, Brisbane
01.2011 - 01.2013
- Managed front desk communications with patients, handling phone calls, appointment bookings, and updating the work diary.
- Organized and maintained client records, providing assistance to dentists as needed.
Education
Bachelor of Business (International Business) and Creative Industries (Entertainment Industries) -
QUT
07.2016
Queensland Certificate of Education -
Moreton Bay College
11.2011
Skills
- Customer Engagement
- Client Relationship Building
- Goal-Oriented
- Brand Awareness
- Adaptability and Flexibility
- Professionalism
- Public Speaking
- Project Management
References
- Jessica Yung, Marketing Manager at Clayton Utz, 0481 095 156, jyung@claytonutz.com
- Sharon Cho, Lawyer at Clayton Utz, 0401 219 422, sharoncho08@gmail.com
- Tarnya Mangano, Consultant at Empire Group Legal Eagles, 0410 668 577, tarnya.mangano@empiregroup.com.au
- Harry Nicolaidis, Litigation and Dispute Resolution Partner at K&L Gates, (07) 3233 1268
Personal:
- George Kabot, Film and TV Graphic Designer, 0426 107 763
- Alan Beard, former Deputy Mayor of Redlands City, 0408 750 963
Interests
- Sustainability (reigning Miss Eco Australia 2024)
- Language (beginner in French, Spanish and Italian)
- Culture
- Community (giving back and volunteering)
Timeline
Events Coordinator
Clayton Utz
12.2022 - Current
Legal Secretary
Clayton Utz
06.2021 - 12.2022
Recruitment Assistant
FINDMEA
03.2021 - 06.2021
Temporary Administration Assistant
Empire Group
10.2020 - 02.2021
Personal and Administration Assistant
Cor Cordis Brisbane Office
05.2018 - 09.2018
Personal Assistant/Legal Secretary
K&L Gates Brisbane Office
05.2016 - 04.2018
Customer Sales Promotional Representative
Carmi Flavors for Fine Food Festival Brisbane
04.2016
Customer Sales Promotional Representative
CoYo Corporate Pty Ltd
10.2015 - 04.2016
Personal Assistant
Concentive Communications for Debbie Cross
08.2015 - 04.2016
Production Intern
Mako: Island Of Secrets by Jonathon M. Schiff Productions – Village Road Studios
03.2015 - 05.2015
Customer Sales Promotional Worker
COPE Promotions
06.2014 - 11.2014
Production Intern
StalkHer Movie Production by John Jarrett– Village Road Studios
01.2014 - 02.2014
Assistant Manager/Office Assistant
Professional Dental Equipment Services – Coorparoo, Brisbane
04.2013 - 04.2016
Receptionist/Assistant
Capalaba Dental Surgery – Capalaba, Brisbane
01.2011 - 01.2013
Bachelor of Business (International Business) and Creative Industries (Entertainment Industries) -
QUT
Queensland Certificate of Education -
Moreton Bay College
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