Summary
Overview
Work History
Education
Skills
Timeline
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Rinky Chhabra

Sydney,NSW

Summary

Dynamic Business Administrator with proven expertise at Microsoft in vendor management and effective communication. Skilled in optimising office operations and enhancing workflow efficiency, I successfully managed budgets and organised high-profile corporate events. As a strong leader, I excel in fostering collaboration and driving team performance to achieve organisational objectives.

Overview

7
7
years of professional experience

Work History

Learning and Office Administrator

HCL Tech
07.2025 - Current
  • Managing the full administration of learning programs, including scheduling, registrations, and resources.
  • Kept participants' and program records accurate in the management system.
  • Prepared and Shared Learning Materials with participants before the Session.
  • Communicated with facilitators, participants, and stakeholders to answer questions and solve problems.
  • Collected and reviewed feedback, creating reports to measure program success.
  • Organized logistics for both in-person and online learning sessions.
  • Monitored the budget and handled program-related expenses.
  • Managed end-to-end access provisioning and activation for new joiners and deactivation for exiting employees, ensuring timely system access, role-based permissions, and compliance with IT security and audit requirements.
  • Manage daily administrative tasks to ensure smooth office operations.
  • Handling OHS Audits to ensure compliance with internal safety policies.
  • Handling the Visitor Management System.
  • Answer and direct phone calls, manage emails, and handle correspondence.
  • Organize meetings, schedule appointments, and coordinate travel arrangements.
  • Prepare reports, memos, letters, and presentations; maintain filing systems (physical and digital).
  • Act as the point of contact for internal teams and external clients or visitors.
  • Order office supplies, manage inventory, and liaise with vendors for procurement.
  • Submit and reconcile expense reports; assist in budget tracking for administrative functions.

Business Administrator

Microsoft
08.2024 - 03.2025
  • Handled sensitive and business confidential information following proper procedures.
  • Inventoried office supplies and ordered supplies from vendors.
  • Organised special corporate events and annual meetings with various suppliers and managed logistics.
  • Processed invoices, payments, and expense reports for the accounting department.
  • Assisted in onboarding new employees by organising orientation materials.
  • Scheduled appointments, meetings, and travel arrangements for executive members.
  • Managed daily office operations and provided administrative support to staff.
  • Developed and implemented office policies to improve workflow efficiency.
  • Addressed inquiries within an area of expertise, escalating when necessary.
  • Manage expenses and budget reports.
  • Prepared and negotiated contracts for services provided by external Vendors.
  • Handling the desk allocation and asset management for employees.
  • Provided executive-level administrative support to senior management in a fast-paced environment.
  • Generated invoices and processed payments in accordance with company policies.

Assistant Administration Manager

Fran Connects India Software Private Limited
08.2022 - 07.2024
  • Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
  • Coordinated with executive staff to ensure deadlines were met promptly.
  • Organised meetings between executives and outside vendors or clients.
  • Oversaw the maintenance of office equipment, supplies, and facilities.
  • Interpreted company policies and procedures for employees at all levels of the organisation.
  • Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
  • Assisted in the recruitment process by reviewing resumes and conducting interviews.
  • Researched potential vendors to identify cost-saving opportunities for office supplies or services.
  • Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
  • Developed training materials for new hires on how to use office equipment efficiently.
  • Reviewed contracts before signing them to protect the interests of the organisation.
  • Monitored department budgets by tracking expenses against allocated funds.
  • Dealing with the We work Team for building management, Invoicing correction, access card control and other activities.
  • Managing ISO audits to assess safety standards and identify areas for improvements.

Assistant Facility Manager-CRM

CBRE
03.2022 - 07.2022
  • Conducted regular inspections of facilities to identify potential safety hazards and repairs required.
  • Developed and maintained a comprehensive inventory system for all facility-related items.
  • Managed the budgeting process related to facility operations, including capital expenditures and operational costs.
  • Handled vendor requests promptly, while ensuring that all service agreements are met.
  • Scheduled staff shifts to meet operational needs and ensured adequate staffing levels at all times.
  • Responsible for daily communication between contractors and other stakeholders regarding facility management activities.
  • Organized special events such as corporate meetings, conferences or receptions held in the facility.
  • Reviewed bids from contractors and vendors providing goods or services related to the facility.
  • Handling the monthly cost sheet.
  • Maintaining the MMR presentation monthly for the client.

Facility Executive

G4S Facility Services India Pvt. Limited
11.2019 - 10.2020
  • Supervised staff in daily operations such as groundskeeping, cafeteria management, and parking lot management.
  • Assisted in the design and implementation of new space utilization plans for the organization's facilities.
  • Organized training sessions for employees on emergency response procedures in case of a disaster.
  • Reviewed invoices from suppliers related to facility operations, such as hardware, stationary, and furniture rentals.
  • Tracked inventory of all the products and materials to maintain optimum supply levels.
  • Conducted regular inspections of building systems to verify proper operating conditions.
  • Checked common areas and conference rooms regularly to verify cleanliness and order.

Operation Executive

Spectrum Talent Management
07.2018 - 11.2019
  • To manage cafeteria operations for Genpact Client.
  • Maintaining and managing audit reports.
  • Maintaining consumption of products and taking care of client demands.
  • Managing Food Canopy in the cafeteria weekly for employees.
  • Taking care of all the recharge and order data reports to maintain visibility.
  • Maintaining a Checklist of all the assets and daily tasks.
  • Maintaining and updating inventory records daily.

Education

BJMC - Bachelor of Journalism and Mass Communication

Galgotias University

Undergraduate Diploma - MASS COMMUNICATION

IAAN Institute

Skills

  • Logistic management
  • Proficient in MS Office Suite, Google Workspace (Excel, Word, PowerPoint), Jira, and Ecase
  • Vendor management
  • Problem solving
  • Budget management
  • Teamwork
  • Organisational skills
  • Operations management
  • Leadership
  • Project management
  • Virtual learning Platforms
  • Effective Communication

Timeline

Learning and Office Administrator

HCL Tech
07.2025 - Current

Business Administrator

Microsoft
08.2024 - 03.2025

Assistant Administration Manager

Fran Connects India Software Private Limited
08.2022 - 07.2024

Assistant Facility Manager-CRM

CBRE
03.2022 - 07.2022

Facility Executive

G4S Facility Services India Pvt. Limited
11.2019 - 10.2020

Operation Executive

Spectrum Talent Management
07.2018 - 11.2019

BJMC - Bachelor of Journalism and Mass Communication

Galgotias University

Undergraduate Diploma - MASS COMMUNICATION

IAAN Institute

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Rinky Chhabra