Rinky Chhabra
Sydney,NSW
Summary
Dynamic Business Administrator with proven expertise at Microsoft in vendor management and effective communication. Skilled in optimising office operations and enhancing workflow efficiency, I successfully managed budgets and organised high-profile corporate events. As a strong leader, I excel in fostering collaboration and driving team performance to achieve organisational objectives.
Overview
7
7
years of professional experience
Work History
Learning and Office Administrator
HCL Tech
07.2025 - Current
- Managing the full administration of learning programs, including scheduling, registrations, and resources.
- Kept participants' and program records accurate in the management system.
- Prepared and Shared Learning Materials with participants before the Session.
- Communicated with facilitators, participants, and stakeholders to answer questions and solve problems.
- Collected and reviewed feedback, creating reports to measure program success.
- Organized logistics for both in-person and online learning sessions.
- Monitored the budget and handled program-related expenses.
- Managed end-to-end access provisioning and activation for new joiners and deactivation for exiting employees, ensuring timely system access, role-based permissions, and compliance with IT security and audit requirements.
- Manage daily administrative tasks to ensure smooth office operations.
- Handling OHS Audits to ensure compliance with internal safety policies.
- Handling the Visitor Management System.
- Answer and direct phone calls, manage emails, and handle correspondence.
- Organize meetings, schedule appointments, and coordinate travel arrangements.
- Prepare reports, memos, letters, and presentations; maintain filing systems (physical and digital).
- Act as the point of contact for internal teams and external clients or visitors.
- Order office supplies, manage inventory, and liaise with vendors for procurement.
- Submit and reconcile expense reports; assist in budget tracking for administrative functions.
Business Administrator
Microsoft
08.2024 - 03.2025
- Handled sensitive and business confidential information following proper procedures.
- Inventoried office supplies and ordered supplies from vendors.
- Organised special corporate events and annual meetings with various suppliers and managed logistics.
- Processed invoices, payments, and expense reports for the accounting department.
- Assisted in onboarding new employees by organising orientation materials.
- Scheduled appointments, meetings, and travel arrangements for executive members.
- Managed daily office operations and provided administrative support to staff.
- Developed and implemented office policies to improve workflow efficiency.
- Addressed inquiries within an area of expertise, escalating when necessary.
- Manage expenses and budget reports.
- Prepared and negotiated contracts for services provided by external Vendors.
- Handling the desk allocation and asset management for employees.
- Provided executive-level administrative support to senior management in a fast-paced environment.
- Generated invoices and processed payments in accordance with company policies.
Assistant Administration Manager
Fran Connects India Software Private Limited
08.2022 - 07.2024
- Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
- Coordinated with executive staff to ensure deadlines were met promptly.
- Organised meetings between executives and outside vendors or clients.
- Oversaw the maintenance of office equipment, supplies, and facilities.
- Interpreted company policies and procedures for employees at all levels of the organisation.
- Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
- Assisted in the recruitment process by reviewing resumes and conducting interviews.
- Researched potential vendors to identify cost-saving opportunities for office supplies or services.
- Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
- Developed training materials for new hires on how to use office equipment efficiently.
- Reviewed contracts before signing them to protect the interests of the organisation.
- Monitored department budgets by tracking expenses against allocated funds.
- Dealing with the We work Team for building management, Invoicing correction, access card control and other activities.
- Managing ISO audits to assess safety standards and identify areas for improvements.
Assistant Facility Manager-CRM
CBRE
03.2022 - 07.2022
- Conducted regular inspections of facilities to identify potential safety hazards and repairs required.
- Developed and maintained a comprehensive inventory system for all facility-related items.
- Managed the budgeting process related to facility operations, including capital expenditures and operational costs.
- Handled vendor requests promptly, while ensuring that all service agreements are met.
- Scheduled staff shifts to meet operational needs and ensured adequate staffing levels at all times.
- Responsible for daily communication between contractors and other stakeholders regarding facility management activities.
- Organized special events such as corporate meetings, conferences or receptions held in the facility.
- Reviewed bids from contractors and vendors providing goods or services related to the facility.
- Handling the monthly cost sheet.
- Maintaining the MMR presentation monthly for the client.
Facility Executive
G4S Facility Services India Pvt. Limited
11.2019 - 10.2020
- Supervised staff in daily operations such as groundskeeping, cafeteria management, and parking lot management.
- Assisted in the design and implementation of new space utilization plans for the organization's facilities.
- Organized training sessions for employees on emergency response procedures in case of a disaster.
- Reviewed invoices from suppliers related to facility operations, such as hardware, stationary, and furniture rentals.
- Tracked inventory of all the products and materials to maintain optimum supply levels.
- Conducted regular inspections of building systems to verify proper operating conditions.
- Checked common areas and conference rooms regularly to verify cleanliness and order.
Operation Executive
Spectrum Talent Management
07.2018 - 11.2019
- To manage cafeteria operations for Genpact Client.
- Maintaining and managing audit reports.
- Maintaining consumption of products and taking care of client demands.
- Managing Food Canopy in the cafeteria weekly for employees.
- Taking care of all the recharge and order data reports to maintain visibility.
- Maintaining a Checklist of all the assets and daily tasks.
- Maintaining and updating inventory records daily.
Education
BJMC - Bachelor of Journalism and Mass Communication
Galgotias University
Undergraduate Diploma - MASS COMMUNICATION
IAAN Institute
Skills
- Logistic management
- Proficient in MS Office Suite, Google Workspace (Excel, Word, PowerPoint), Jira, and Ecase
- Vendor management
- Problem solving
- Budget management
- Teamwork
- Organisational skills
- Operations management
- Leadership
- Project management
- Virtual learning Platforms
- Effective Communication
Timeline
Learning and Office Administrator
HCL Tech
07.2025 - Current
Business Administrator
Microsoft
08.2024 - 03.2025
Assistant Administration Manager
Fran Connects India Software Private Limited
08.2022 - 07.2024
Assistant Facility Manager-CRM
CBRE
03.2022 - 07.2022
Facility Executive
G4S Facility Services India Pvt. Limited
11.2019 - 10.2020
Operation Executive
Spectrum Talent Management
07.2018 - 11.2019
BJMC - Bachelor of Journalism and Mass Communication
Galgotias University
Undergraduate Diploma - MASS COMMUNICATION
IAAN Institute