Rita Gupta
The Ponds,NSW
Summary
Driven and resourceful administrative professional 12+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Alstom Australia
04.2023 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant to Digital Lead
Microsoft, Contract
10.2022 - 04.2023
Executive Assistant to CIO, CFO, CTO and GM Property
Catholic Healthcare NSW, (Paid Volunteer)
07.2022 - 08.2022
Executive Assistant to Executive Director
Nestle Australia, Permanent Full Time
09.2018 - 03.2022
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Contributed to a positive work environment through exceptional relationship-building skills among colleagues and stakeholders.
- Provided reliable administrative support during critical events or projects to ensure timely completion of deliverables.
Executive Assistant to Vice President IT
Coca-Cola, Permanent Full Time
04.2015 - 06.2018
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Executive Assistant Vice President HR & Administration
AECOM, Permanent Full Time
09.2014 - 04.2015
Executive Assistant to COO
Global Energy, Permanent Full Time
08.2011 - 08.2013
Executive Assistant to Managing Director
DuPont (erstwhile Danisco), Permanent Full Time
04.2009 - 07.2011
Education
Post Graduate Diploma in International Business -
Symbiosis
01.2015
Bachelor of Commerce (Hons.) - Accounts and Marketing -
Delhi University
01.2009
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Meticulous attention to detail
- Expense Reporting
- Calendar Management
- Interpersonal Communication
- Professional and mature
- Document Preparation
- Advanced MS Office Suite
- Conflict Management
- Information confidentiality
- Resourceful
Professional Overview
Experience in Executive Assistant/Secretarial/Administrative Assistant roles. Great organisational skills and the ability to set priorities and accomplish tasks systematically to meet given deadlines. Deal in communications, have well developed interpersonal and communication skills including business writing skills. Make sound judgment and possess the ability to handle sensitive information and deal with integrity. Positive attitude and a mind-set that values learning. System Skills MS Office Suite, Office 365, Google Suite, Concur, SAP, SharePoint, Outlook, Ariba
Timeline
Executive Assistant
Alstom Australia
04.2023 - Current
Executive Assistant to Digital Lead
Microsoft, Contract
10.2022 - 04.2023
Executive Assistant to CIO, CFO, CTO and GM Property
Catholic Healthcare NSW, (Paid Volunteer)
07.2022 - 08.2022
Executive Assistant to Executive Director
Nestle Australia, Permanent Full Time
09.2018 - 03.2022
Executive Assistant to Vice President IT
Coca-Cola, Permanent Full Time
04.2015 - 06.2018
Executive Assistant Vice President HR & Administration
AECOM, Permanent Full Time
09.2014 - 04.2015
Executive Assistant to COO
Global Energy, Permanent Full Time
08.2011 - 08.2013
Executive Assistant to Managing Director
DuPont (erstwhile Danisco), Permanent Full Time
04.2009 - 07.2011
Post Graduate Diploma in International Business -
Symbiosis
Bachelor of Commerce (Hons.) - Accounts and Marketing -
Delhi University
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