Summary
Overview
Work History
Skills
References
Timeline
Generic

Rita Laycock

Quakers Hill,NSW

Summary

Professional accounts specialist with significant experience in financial management, accounts payable/receivable, and reconciliation. Known for strong analytical skills, accuracy, and reliability in handling complex financial data. Results-driven team player with flexible approach, adept at streamlining processes and ensuring compliance with changing regulations. Proficient in accounting software and excels in fostering collaborative environments.

Overview

28
28
years of professional experience

Work History

Accounts / Administrator

Complex Solutions
03.2014 - Current
  • Month invoicing to approximately 250 clients
  • Checking, entering and paying subcontractor invoicesRetaining client records
  • Maintaining subcontractors’ compliance records
  • Payment of supplier invoices
  • Liaising with clients on invoicing and payments
  • Ad hoc invoicing throughout the month and maintaining the register
  • Supplier invoicing for consumables, office utilities
  • Matching of invoices to purchase orders
  • Supporting Operations Managers with their finance enquiries regarding clients
  • Upholding supplier portals with invoicing, purchase order numbers and insurances
  • Supporting the Group Operations Manager and Operations Managers with administration work
  • Maintain and update company databases
  • Office duties such as kitchen supplies and stationery
  • Ordering stock for sites and the warehouse, stocktake and maintaining the warehouse
  • Month end reporting to various Managers and stakeholders
  • Keeping track and maintaining the business insurances for internal use and for clients
  • Maintaining document control and updates
  • Streamlining the invoicing process for efficiency resulting in better time management and meeting deadlines
  • Introducing systems to reduce the use of hard paper and to use technology for its purposes such as company and client databases and reporting
  • Quality Manager
  • Ensure that the organization's Quality Management System ISO 9001 conforms to customer, internal, and regulatory and legal requirements
  • Keep the processes and procedures updated and conveying any changes to the team via training and meetings
  • Writing new procedures for continual improvement to the Quality Management System
  • Conduct internal and external audits annually
  • Reviewing customer feedback and understanding customer demands and expectations of our services via surveys and regular site visits
  • Identifying, analysing and improving existing processes for continual improvement and efficiencies for the business
  • Maintaining the Process Improvement Reporting system
  • Ensuring all test and tag machines are calibrated annually
  • Successfully passing external audits each year
  • Upgrading the Quality Management System from ISO:2005 to ISO:2015
  • Implementation of quality improvement initiatives
  • Executed payments to vendor accounts and completed payroll processing.
  • Maintained internal controls through adherence to company policies and procedures surrounding invoice processing.
  • Liaised with vendors to communicate payment status.
  • Entered purchase orders, invoices and payments into company accounting system.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Reduced late payment fees by closely monitoring due dates and prioritizing payments.
  • Processed new vendor applications and submitted for approval.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
  • Matched purchase orders with invoices and recorded necessary information.
  • Implemented a paperless filing system, reducing physical storage needs and increasing document accessibility.
  • Developed strong relationships with vendors, facilitating open communication for effective issue resolution.
  • Communicated with other departments to verify purchases.
  • Supported annual audit activities, providing documentation and clarification as needed for auditors'' inquiries.

Accounts Payable / Administrator

Boone & Willard Plumbing
05.2005 - 03.2014
  • Entering of all invoices into MYOB
  • Matching of invoices to purchase orders
  • Printing cheques to pay customers
  • Bank reconciliation
  • Expense reconciliations
  • Collating, printing and distributing requested reports
  • Answer incoming calls
  • Greet clients and customers into the office
  • Preparing documents, reports and graphs using Microsoft Word and Excel for managers
  • Keeping employee detail databases updated
  • Liaising with and allocating of weekly timesheets to site Project Managers
  • Checking of weekly hours to submit to payroll
  • Ordering and distribution of stationery and uniforms
  • General duties as asked of me by Managers and Site Managers

Help Desk Officer/Office Administrator of IT Department

Cumberland Newspaper Group
01.1997 - 05.2002
  • Answering incoming calls to the IT Department
  • Logging and monitoring of help desk calls and queries
  • Software support to 300+ users for programs such as Word, Excel, Publisher
  • Collating and distributing reports to various departmental managers
  • Purchasing of hardware equipment
  • Maintaining software and hardware registers
  • Secretarial duties for the IT Manager

Skills

  • Teamwork and Collaboration
  • Time Management
  • Attention to Detail
  • Reliability
  • Effective Communication
  • Accounts Receivable
  • Accounts Payable

References

  • Tulo McDougal, Complex Solutions, Group Manager – Operations, 0451 372 487
  • Chris Hudson, Complex Solutions, Operations Manager, 0438 136 133
  • Ash Jones, Former Complex Solutions, General Manager, 0413 193 019
  • Micheal Pulo, Former Cumberland Newspaper Group/Friend, 0406 754 722

Timeline

Accounts / Administrator

Complex Solutions
03.2014 - Current

Accounts Payable / Administrator

Boone & Willard Plumbing
05.2005 - 03.2014

Help Desk Officer/Office Administrator of IT Department

Cumberland Newspaper Group
01.1997 - 05.2002

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Rita Laycock