Summary
Overview
Work History
Education
Skills
Timeline
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Robert Barden

Summary

Career Summary I am a high performing Business Administration, Finance and Human Resource professional and Senior Executive Officer with extensive experience providing high level human resource, financial, administration and executive support and project support in the Queensland state government. My goal is to continue providing high quality support services to management, teams and frontline staff to enable service delivery for the community.

Overview

8
8
years of professional experience

Work History

Senior Executive Officer

09.2018 - Current
  • Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts (following the Machinery of Government changes in May 2023) – Governance and Strategic Communications (previously included Human Resources), The branch I am in is responsible for providing whole of department support, advice and guidance on governance, planning and reporting; and communications, marketing and media and branch leadership of finance, human resource and administration deliverables and compliance
  • As the, , I provide high level support to the Executive Director, Managers and branch staff through coordination of executive correspondence from the Minister and Director-General’s office including deadline management, quality assurance of briefing materials; Estimates briefs preparation and quality assurance; financial and administration management including budget oversight and reporting, establishment management, advice on policies, procedures, processes and compliance; chairing and participating in recruitment panels including preparation of reports and appointment recommendations; staff supervision and coaching; coordination of departmental lobbyist reporting including collaboration with the Office of the Integrity Commissioner; secretariat support to the departmental Business Continuity Executive Management Team
  • Key Achievements:
  • Invited to participate in the departments Audit and Risk Committee as an emerging leader
  • Monthly budget reconciliation including budget transfers, journals and accruals, transaction details reporting and forecasting for eleven cost centres and total budget over $2 million
  • Assisting with the department’s COVID-19 response including mobilisation of 1 William Street staff to transition to working from home, development of a safe return to work plan, workforce reporting and information sessions
  • Development opportunity
  • Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships (DSDSATSIP) – Internal Audit, Office of the Director-General

Development Opportunity

DSDSATSIP
02.2023 - 04.2023
  • As part of my development I was afforded an opportunity to support work being undertaken in the Internal Audit Team
  • I take a keen interest in the work of the Internal Audit team, and appreciation for the importance of their function
  • I worked closely with the Principal Internal Auditor to undertake an internal audit of the former DSDSATSIP procurement processes for a number of select divisions
  • This included meeting with key stakeholders to get a greater insight into the procurement practices, current standing offer arrangements and key procurement deliverables/targets; assisting with the development of survey questions for administration and executive staff; assessing samples of procurement activities across a number of divisions and participating and contributing to the outcome meeting with the Director, Internal Audit
  • Key Achievements:
  • Identifying a number of practices through assessment of procurement which pose a risk to the department
  • These risks have now been considered for an upcoming internal audit plan of work
  • Greater understanding of the procurement process and identifying ways to improve transparency and justification of selecting suppliers, ensuring stringent assessment processes and managing any potential/perceived/actual conflicts of interest
  • Building on existing relationships with key stakeholders which helped me to understand their business and functions, -General (development opportunity)

Estimates Coordinator

Department of Aboriginal and Torres Strait Islander Partnerships
05.2022 - 08.2022
  • As the Estimates Coordinator, I was responsible for working the Manager, Estimates to prepare and deliver the department’s Estimates 2022 process, including advising and supporting the Minister’s Office on a range of briefs associated with the departments work in relation to reforms to improve the lives of older people, people with disability and Aboriginal and Torres Strait Islander peoples
  • Key Achievements:
  • Demonstrated ability to collaborate with all areas of the department to ensure briefs were prepared with accurate information, correct financial information and within timelines
  • Supported the Manager, Estimates, Office of the Director-General and the Minister’s Office on the day of the Estimates Hearing at Parliament House
  • This opportunity allowed me to extend my knowledge and gain a greater understanding of the portfolio which opened opportunities build on existing relationships and increase collaboration with colleagues across all three portfolios
  • Former

Finance and Facilities Officer

Financial Services
01.2017 - 09.2018
  • As the Finance and Facilities Officer, I was responsible for working closely with the Chief Finance Officer (CFO) to analyse financial expenditure, particularly corporate card, travel and vehicle usage; manage gifts and benefits reporting including publication of data; assisting with the development of an audit approved fraud and risk register; leading and coordinating the annual systems appraisals process for the department; asked to lead work to update the department’s financial practice manual (policies and procedures); attendance and participation in the 1 William Street facilities meeting including drafting communications for departmental staff; managing facilities requests
  • Key Achievements:
  • Implemented a process to publish gifts and benefits data on the open data portal (first time it had been published for the department)
  • Through financial analysis, identified a significant number of corporate card transactions where processes for gifts and benefits weren’t followed which allowed the CFO to brief the Director-General on risk and impacts
  • Commenced review of all financial policies and procedures to ensure compliance and consistent best practice processes were implemented across the department (note I moved onto the Senior Executive Officer role and was unable to finish this piece of work)
  • Attendance at facilities meetings with building management and other tenant agencies, including collaborative decision making

Acting Project Officer

Former DATSIP
01.2016 - 12.2016
  • William Street (1WS) transition and relocation (development opportunity)
  • Responsible for working with the Manager, 1WS Transition to relocate staff from Neville Bonner Building to 1WS; work with all areas of the department to identify storage allocations, security access, seating plans; assisting with the rollout out of information sessions; attendance at project meetings with key agencies including Treasury
  • Key Achievements:
  • Successfully assisted transitioning over 200 staff to 1WS
  • Worked collaboratively with key personnel to provide accurate advice around records management
  • After the Manger’s end of contact, I was asked to continue leading facilities work for the department including departmental representation at management meetings, logging and managing requests with building management and being the key contact for departmental staff

Acting Project Officer Human Resources

Former DATSIP
04.2015 - 01.2016
  • Obtained permanent status in May 2016, Responsible for working with the Senior Project Officer, Human Resources to provide whole of department advice on human resources practices, processes and compliance and establishment management
  • Key Achievements:
  • Participated and contributed to the transition of SAP HR to Aurion (over 200 staff records)
  • Coordinated the creation of mailboxes for all areas of the department to ensure correct distribution of fortnightly confidential workforce reports
  • Became an iLearn administrator (departments learning management system) including running reports, analysing data and providing advice to Managers and Directors on staff attendance
  • Improved relationships with Business Administration staff across the department through a non-judgmental and supportive relationships framework

Education

Certificate III in Business Administration -

Diploma of Business Administration -

Skills

  • Prioritisation, delegation and time management with a strong focus on meeting or exceeding deadlines
  • Demonstrated ability to build and maintain effective relationships with internal and external stakeholders and senior management and executives
  • Personal drive and integrity through problem solving and sound decision making including demonstrated ability to work autonomously
  • Known for punctuality and reliability and going the extra mile
  • Upskilling staff through one on one and group training and support, coaching and knowledge sharing
  • Providing advice to management and senior executives on practices aligned with policies and procedures and a strong focus on compliance and best practice
  • Technical Skills
  • SAP SAS Aurion HR Mincor SharePoint Microsoft Office Suite

Timeline

Development Opportunity

DSDSATSIP
02.2023 - 04.2023

Estimates Coordinator

Department of Aboriginal and Torres Strait Islander Partnerships
05.2022 - 08.2022

Senior Executive Officer

09.2018 - Current

Finance and Facilities Officer

Financial Services
01.2017 - 09.2018

Acting Project Officer

Former DATSIP
01.2016 - 12.2016

Acting Project Officer Human Resources

Former DATSIP
04.2015 - 01.2016

Certificate III in Business Administration -

Diploma of Business Administration -

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Robert Barden