Robyn Lakeman
Bellfield,VIC
Summary
Dedicated and resourceful Executive Assistant with demonstrated experience supporting senior executives, leadership teams and cross-departmental stakeholders.
Adept at anticipating operational needs, coordinating executive calendars, providing administrative, governance and systems support. Managing multiple priorities, preparing reports, creating documentation, and handling general and confidential correspondence.
Meticulously organised self-driven professional who enhances operational efficiency through independent initiative. Brings exceptional communication and interpersonal skills, for relationship building, and stakeholder management.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Ivanhoe Grammar School
Ivanhoe , VIC
10.2022 - Current
- High-level support to the Business Manager, including calendar and coordinating meetings, preparing reports, and handling confidential communications. Managing all inbound/outbound correspondence with discretion and efficiency. Point of contact for staff, parents and students and internal/external stakeholders.
- Board & Committee Governance: attend meetings, prepare board templates, compile reports, minute-taking, and distribution of agendas and meeting minutes.
- Risk & Compliance – implementing processes for contractor compliance, onboarding verification and monitoring of contractors' expired compliance documentation. Maintaining policy updates for regulatory changes, by tracking changes, revising and uploads to the centralised system
- Purchasing of all furniture and equipment which includes evaluating and negotiating. Coordinate internal and external events, assisting with professional development days and school-wide projects for signage and honour boards.
Senior Administrator & Accounts Clerk
Burke & Associates Lawyers
Armadale , VIC
04.2019 - 09.2022
- Managed Director communications, screening inquiries, high level secretarial support and external liaison for stakeholders.
- Optimised office efficiency by implementing streamlined filing systems and digital workflows.
- Processed full-function accounts payable/receivable, payroll and monthly reconciliations.
- End of month financial reporting.
- Supervised support team, providing training and workload delegation.
- Office management - maintenance and IT support.
Education
Certificate III Business Administration -
Swinburne University of Technology
Melbourne, VICReal Estate Agents Representative Certificate -
Victoria University
Melbourne, VICDiploma of Beauty Therapy -
Victoria University
Melbourne, VICSkills
- Executive-Level Support
- Communication & Stakeholder Management
- Operational Efficiency
- Technical Proficiency
- Soft Skills
References
References available upon request.
Timeline
Executive Assistant
Ivanhoe Grammar School
10.2022 - Current
Senior Administrator & Accounts Clerk
Burke & Associates Lawyers
04.2019 - 09.2022
Certificate III Business Administration -
Swinburne University of Technology
Real Estate Agents Representative Certificate -
Victoria University
Diploma of Beauty Therapy -
Victoria University
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