ROSE ANN GUERRA
Document Controller
Noble Park North,VIC
Summary
Dynamic Document Controller with extensive experience at MZ Architects LLC, excelling in document management and administrative support. Proven ability to enhance efficiency through meticulous records maintenance and effective communication. Skilled in confidential correspondence and adept at tracking document flow, ensuring seamless operations and compliance with organizational standards.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Document Controller
MZ Architects
Abu Dhabi, United Arab Emirates
01.2015 - 01.2022
- Maintaining a tracking facility to enable documents to be updated easily
- Coordinate all activities related to the Document Control procedure including technical documents, drawings, and commercial correspondence.
- Scanning in all relevant new documents.
- Checking dispatch documents are accurate.
- Presentation and filing of documents and drawings.
- Input document data in to the standard registers ensuring that the information is accurate and up to date.
- Generate the various document, and follow up of all the site needs
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
- Maintain updated records of all approved documents and drawings and their distribution clearly
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
- Maintain the files and control logs as required by the project.
- Issuing and distributing controlled copies of information.
- Ensuring all documents are as up to date as possible within electronic filing systems.
- Providing support to different design manager.
- Supervision of daily uploads of drawings and documents in ACONEX web-based document management system.
Document Controller/Administrator
Emirates Global Aluminum
Abu Dhabi, United Arab Emirates
01.2012 - 01.2015
- Coordinated with all departments ensuring smooth operation
- Coordinated, prepared, and recorded meetings
- Accepted increasing responsibility demonstrating flexibility and ability to learn quickly
- Coordinated office production and management responsibilities, resulting in smoother and more efficient operation
- Assisted office manager in a variety of office duties including answering a multi-line telephone, taking accurate messages, greeting clients, distributing mail, and assisted the office secretary in ordering supplies, filing, faxing, and copying
- Performed typing and filing.
- Directed heavy telephone volume, ensured accurate recording and delivery of messages, tracked employees' availability within the office, performed general office administration, and typed letters and reports
- Greeted new and established clients in a professional and enthusiastic manner ensuring that they were treated as valued customers
- Maintained both computerized and hard copy files
- Drafted, prepared, and monitored correspondence, scheduled appointments, coordinated travel arrangements, and produced documents
Administrative Assistant
Provincial Government of Batangas
Batangas, Philippines
01.2009 - 01.2012
- Coordinated, prepared, and recorded meetings
- Handled mass mailings and ordered office supplies
- Established new customer account files, and maintained databases
- Performed data entry of personnel records into database
- Transcribed recorded statements
- Maintained and distributed daily tickler files
Receptionist
Mary Mediatrix Medical Center
Batangas, Philippines
01.2008 - 01.2009
- Typed correspondence, scheduled meetings, sent out FedEx packages, copied and faxed materials
- Performed filing in alphanumerical form
- Performed data entry of personnel records into database
- Executed duties maintaining a high degree of professionalism
- Received and screened visitors; answered basic inquiries or refers them to appropriate parties and in the process giving directions on such concerns
Document Controller
Living Interiors Trading L.L.C
Abu Dhabi, United Arab Emirates
01.2015
- Complete work schedules, manage calendars and managing staff appointments
- Troubleshoot problems involving office equipment, such as basic computer hardware and software.
- Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail
- Responsible for the submission and receiving of documents/drawings.
- Creation of the transmittal and monitoring documents
- Answering the telephone and passing on calls
- Reception duties such as greeting and looking after visitors
- Typing and setting up documents such as letters and reports
- Keeping computer records up to date
- Using office equipment such as printers, photocopiers and fax machines
- Performed typing and filing.
- Making sure that there is enough stationery
Education
Caregiving - Health Care Administration
Mother Theresa Institute of Technology
Philippines03-2023
AB - Psychology
Lyceum of the Philippines University
Batangas City, Philippines01.2008
Secondary -
Saint James Academy
Philippines01.2004
Skills
- Confidential Correspondence and Data
- Customer Service and Relationship Management
- Document Creation and Maintenance
- Administrative Support
- Confidential Records Management
- Medical Records
- Management
- Efficiency Improvements
- Document management
- File organization
- Meeting scheduling
- Administrative support
- Document scanning
- Records management
- Tracking document flow
- Document distribution
- Sensitive document management
- File documentation
- Document organization
- Records maintenance
- Formatting
- Revision management
- Time management abilities
- Effective communication
- Confidentiality maintenance
PERSONAL BACKGROUND
- Age: 38
- Date of Birth: June 22, 1987
- Religion: Roman Catholic
- Citizenship: Filipino
- Sex: Female
- Civil Status: Married
Certification
- STANDARD FIRST AID AND BLS-CPR w/ AED
- National Certificate II IN Caregiving
Timeline
Document Controller
MZ Architects
01.2015 - 01.2022
Document Controller
Living Interiors Trading L.L.C
01.2015
Document Controller/Administrator
Emirates Global Aluminum
01.2012 - 01.2015
Administrative Assistant
Provincial Government of Batangas
01.2009 - 01.2012
Receptionist
Mary Mediatrix Medical Center
01.2008 - 01.2009
Caregiving - Health Care Administration
Mother Theresa Institute of Technology
AB - Psychology
Lyceum of the Philippines University
Secondary -
Saint James Academy
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