Rubiela Valencia
Kensington Grove,QLD
Summary
Experienced accountant with a strong ability to apply knowledge in real-world scenarios. Proficient in navigating complex data systems such as NetSuite, Pronto, Preceda, and Oracle. Skilled at managing multiple projects concurrently and meeting deadlines set by management. Possesses the drive, energy, vision, leadership qualities, and professional acumen necessary to make a positive impact within the organization.
Overview
19
19
years of professional experience
Work History
Payroll Specialist
Australian Retirement Trust
07.2023 - Current
- Assisted employees with inquiries regarding their deductions, accruals and other related issues, providing clear and concise communication.
- Performed calculations for new starters, terminations and redundancies in collaboration with HR.
- Providing employee support by reconciling payroll discrepancies and responding to inquiries on a timely manner.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Superannuation processing for 2 different entities dealing with super fund updates, refunds and SMSF.
- Collaboration within the team & continuous improvement of processes to meet deadlines and create efficiencies.
Payroll Officer
TURNER & TOWNSEND
07.2022 - 07.2023
- Achievements:
- I have just joined the company very recently but I can say that I have learned how to navigate through the processing system PRECEDA and adapt to the new processes quickly. Furthermore, I was able to assist with the data reconciliation of a new payroll that was coming across from another company.
- Responsibilities:
- Payroll processing (End to end function) for casual and full time staff (1000 approx employees approx.) – PRECEDA Payroll System
- Lodgements / End of the month (Australian Payroll): PAYG (Single Touch Payroll), Super.
- Frequency: Fortnightly and Monthly
- Reviewing : Peer Review of New employees and finalising them in the system
- Processing : terminations and off-cycle payments
- Resolve Internal and External queries to employees, Supervisors and Managers
- Providing support and some other Ad Hoc duties as required
- Update Child support deductions
- Payroll compliance and good record keeping for Auditors and legislation (SOX compliance)
Payroll Officer
HARMONY GOLD PTY Ltd
02.2018 - 07.2022
- Achievements:
- Being exposed for the first time to an overseas payroll was a challenge that I accepted and overcame successfully. Furthermore, after 2 years I was pointed by my Payroll supervisor to continue with some of his duties when he left the company. This was possible due to my commitment and interest to keep learning new things.
- Responsibilities:
- Payroll processing (End to end function) for casual and full time staff (1000-1800 employees approx.) – PRONTO Payroll System.
- Frequency: Weekly, Fortnightly and Monthly
- Lodgements / End of the month (Australian Payroll): PAYG (Single Touch Payroll), Super, Payroll Tax and Year End
- Lodgements / End of the month (PNG Payroll): IRC Tax, Super, FX Journals and Year End reconciliation
- Entering New employees and Terminations
- Payroll compliance and good record keeping for Auditors and legislation
- Resolve Internal and External queries to employees, Supervisors and Managers
- Providing support and some other Ad Hoc duties as required
- Prepare and process off-cycle payments
- Upload bank file to the bank and process any returned salary payments
Accounts Officer (AR/AP/Payroll)
AUSTRALIAN INSTITUTE OF MANAGEMENT
03.2013 - 02.2017
- Achievements:
- As a result of a business merger, the company changed its IT platform, so I had to become versed in two new complex financial systems (NetSuite and Sales Force) in a short period of time. In spite of this challenge, all deadlines were met by organising/ prioritising tasks and helping the team to complete the financial information on targeted dates.
- Involvement in 3 different areas (AP, AR and Payroll) every time I took the change of having more responsibilities and cross training.
- Responsibilities:
- Full function of Accounts payable: Matching, Coding, Batching and processing invoices for weekly payment runs.
- Processing of expense reimbursements
- Monitoring AP/ AR inbox and resolve queries.
- Payment allocations (EFTs, CC and BPAY) on a daily basis.
- Following up unidentified payments or discrepancies as per data base.
- Daily bank reconciliations for 4 different accounts within the business.
- Resolve and process refunds when necessary.
- Preparing Payroll for approval every fortnight (Approx. 235 employees) end to end processing, including but not limited to employee terminations as well as month end reports, such as, annual leave calculation, Head Count, and super journals, new starters, etc.
- Lodging weekly PAYG and monthly Payroll Tax for 5 different entities.
AP & AR Accounts Officer
L.C. ARANGO & ARANGO S.A
03.2006 - 12.2010
- Achievements:
- I designed and implemented an accounting policy and procedures manual to guide handling finance functions and to provide direction on financial procedures and reporting requirements as well as enhancing internal controls on accounting operations.
- I created a control procedure to properly handle information on credit terms and invoices due dates resulting in a considerable reduction of vendors' complaints on payment delays.
- Responsibilities:
- Allocation of payments received and bank reconciliations
- Follow up unallocated payments
- Generate Customer statements
- Proving accuracy of invoices before entering into the financial system.
- Monitoring AR and AP Inbox
- Sending invoices to the correct manager for approval
- Entering invoices to the system (Matching, Batching and Coding)
- Processing Expense Reimbursements
- Supplier Statement reconciliation.
Education
DIPLOMA OF BUSINESS -
Harvest Education Technical College
DIPLOMA OF ADVANCE MANAGEMENT - undefined
Harvest Education Technical College
INCOME TAX RETURN COURSE - undefined
H & R Block Accountants
BACHELOR DEGREE OF PROFESSIONAL ACCOUNTING -
Medellin University
01.2007
Skills
- MICROSOFT OFFICE
- PRECEDA
- NETSUITE
- PRONTO
- ORACLE
- KRONOS
- SAP
Accomplishments
- Consistently received positive performance reviews from leaders and team members.
- Being able to quickly adapt and successfully respond to different systems and processes when changes have emerged.
- Taking on board more responsibilities due to high commitment with my job and eager to learn.
- Ensured payroll operations adhered to tax regulations and employment laws, maintaining 100% compliance
- Collaboration with HR: Worked closely with Human Resources to resolve discrepancies and improve payroll accuracy.
Languages
Spanish
Native or Bilingual
English
Professional Working
Timeline
Payroll Specialist
Australian Retirement Trust
07.2023 - Current
Payroll Officer
TURNER & TOWNSEND
07.2022 - 07.2023
Payroll Officer
HARMONY GOLD PTY Ltd
02.2018 - 07.2022
Accounts Officer (AR/AP/Payroll)
AUSTRALIAN INSTITUTE OF MANAGEMENT
03.2013 - 02.2017
AP & AR Accounts Officer
L.C. ARANGO & ARANGO S.A
03.2006 - 12.2010
DIPLOMA OF ADVANCE MANAGEMENT - undefined
Harvest Education Technical College
INCOME TAX RETURN COURSE - undefined
H & R Block Accountants
DIPLOMA OF BUSINESS -
Harvest Education Technical College
BACHELOR DEGREE OF PROFESSIONAL ACCOUNTING -
Medellin University
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