Open To Work
RUBY SHARMA
Human Resources
Sydney,Australia
Summary
Dynamic Human Resources professional with well-established knowledge in employment law, compensation, recruitment, and employee relations. . Proven ability to enhance HR processes through meticulous recordkeeping and effective communication. Skilled in Oracle, HRIS systems, and adept at interpreting recruitment data, demonstrating strong attention to detail and adaptability in fast-paced environments.
Overview
7
7
years of professional experience
Work History
Human Resources Administrator
Coles
Sydney, Australia
05.2023 - 12.2024
- Managed employee onboarding and orientation processes for new hires.
- Facilitated interview logistics to ensure smooth candidate experiences.
- Compliance and recruitment activities.
- Creating contracts.
- Conducting medical checks.
People and culture Specialist (Full-time)
Guild Group
Sydney, Australia
03.2022 - 08.2022
- Providing efficient and accurate HR support to people & Culture Team, and key stakeholders across the Group.
- Preparing employment contract and change in employment terms & condition.
- Updating the onboarding system with employee information and initiate the onboarding process.
- Establishing and maintaining employee records and organizational data in HRIS & electronic personal files.
- Communicating any employee changes to the key business area.
- Ensuring accurate information is provided to payroll to meet payroll timeframes.
- Oversaw the exit process for departing employees to ensure compliance with company policies.
- Initiating the probationary reviews with line manager.
- Setting up new employees for background check in the system.
- Managing & monitoring the HR support mailbox.
- Manage the Parental Leave process.
- Ad hoc recruitment admin support.
- Managing the 457-visa process with external vendor (when needed)
Recruitment Coordinator (Full-time)
International SOS
Sydney, Australia
05.2021 - 10.2021
- To perform overall recruitment activities as a part of current COVID-19 vaccination project being held across Australia.
- Initial Screening of applications through Job boards, databases, and social media.
- Conduct phone interviews and scheduling next stage of interviews of shortlisted candidates.
- Build a robust and consistent talent pool through meticulous credentialing of documents.
- Performing and updating Police checks in Fit2Work software, VEVO check and AHPRA check of medical professionals.
- Adhere to personal data privacy regulations.
- Coordination and Liaison the expenses claim of employees in Oracle software.
- Creating profiles and uploading documents in Oryx.
- Providing necessary support to GSS and Finance team to resolve queries related to the project.
- Credentialing activities in SharePoint and chasing employees for the renewals.
- Performing and updating Police checks in Fit2Work software.
Talent Acquisition Coordinator (Full-time)
Coles
Sydney, Australia
04.2021 - 05.2021
- To provide administrative support to the recruitment team in various activities like crafting job descriptions for attracting the maximum number of applicants and maintaining databases with candidates’ information.
- Capture candidates' information on the computer database.
- Assist candidates with onboarding training and documents.
- Organizing candidates’ data in company’s internal databases (e.g., contact details, resumes and assignments)
- Coordinating interviews and contacting applicants.
- Conducting compensation and benefits analyses for different roles.
- Perform reference and background checks.
Human Resource Executive: Operations (Full-time)
JoulestoWatts Business Solutions Pvt. Ltd.
Bengaluru, India
02.2018 - 11.2020
- To manage employees’ on-boarding and other generalist activities for multiple clients to deliver client-focused, multi-disciplinary solutions.
- Generating employee codes and Updating Master Data with employee personal details.
- Efficiently managed and resolved the medical benefits claims of employees during the challenging duration of COVID-19.
- Induction of staff and providing information on conditions of service, salaries, and superannuation details.
- Receiving job vacancy information from employers such as details about job description, wages and conditions of employment.
- Consolidation of the onboarding information and preparation of the joining report for consultants, permanent onboardings and publish to the internal operations team.
- Handling grievances of the employees regarding employment details, Insurance claims and Policy terminations.
- Drafting and issue of Joining Letters, Relieving letter, visa request letters, Recommendation letters.
- Arranging for advertising of job vacancies, interviewing, and testing of applicants, and selection of staff.
- Headhunting suitable talent from several job boards.
- Providing necessary support to the applicants to prepare for interviews.
- Interviewing and assessing prospective applicants and matching them with vacancies available with clients.
- Assisting and coordinating relevant training materials to the shortlisted candidates.
Education
Master of Business Administration - Human Resource Management
Bangalore University
Bengaluru, India01.2017
Bachelor of Computer Applications -
Bangalore University
Bengaluru, India01.2015
Skills
- ORACLE
- Talent Acquisition
- Oryx
- Credentialing
- Fit2Work
- VEVO Check
- Report Writing
- Microsoft Office
- Microsoft Outlook
- Adaptable
- HR Policies
- Creative
- Interpret recruitment data
- Recordkeeping
- Human resource information
- Onboarding
- System (HRIS)
- Attention to detail
- HRBP & TA Team
- Payroll, Finance, Learning Team
- VLook Up
Accomplishments
- Appreciation for the quick resolution of high-volume recruitment sourcing activities at Coles.
- Best Innovation Idea Award: Identified and saved a substantial amount of the Medical Insurance Premium.
- Asset Management: Ensured 'Zero' queries with respect to the insurance claims.
- Documented and resolved issues related to insurance claims, which led to cost savings.
- Leadership: Event coordinator of the Inaugural Annual Event: Leadership Meet.
Timeline
Human Resources Administrator
Coles
05.2023 - 12.2024
People and culture Specialist (Full-time)
Guild Group
03.2022 - 08.2022
Recruitment Coordinator (Full-time)
International SOS
05.2021 - 10.2021
Talent Acquisition Coordinator (Full-time)
Coles
04.2021 - 05.2021
Human Resource Executive: Operations (Full-time)
JoulestoWatts Business Solutions Pvt. Ltd.
02.2018 - 11.2020
Master of Business Administration - Human Resource Management
Bangalore University
Bachelor of Computer Applications -
Bangalore University