Rupa Patel
Marsden Park
Summary
Seeking a role that aligns with educational background and allows for leveraging acquired skills to contribute to company goals. Eager to apply knowledge and expertise in dynamic work environment fostering growth and innovation. Committed to delivering results driving business success and enhancing organizational performance. Passionate about making meaningful impact through collaborative teamwork and continuous learning opportunities.
Overview
18
18
years of professional experience
Work History
Payroll Specialist
The Hills Shire Council
01.2021 - Current
- Responsibilities include overseeing and coordinating biweekly payroll procedures for a workforce of 900 employees, proficiently managing payroll software like Technology One in both legacy and updated versions.
- Tasks encompass processing EFT reports, pay summaries, reconciliations, daily ECM tasks, backpays, superannuation contributions, Tax and biweekly reports for accuracy.
- Management of weekly payroll changes such as timesheets, various leave types, banking details, deductions, and rectifying overpayments.
- Handling e-form submissions for existing staff, new hires, and employee terminations, managing data quality reports for the CFO regarding finance and accounts payable functions, and processing full maternity leave including providing leave schedules and PPL payments.
- Responsibilities include processing/reviewing Certificates of Service, month-end processes for Payroll and Accounts Payable, budget calculations, wage cost analysis, interpretation of payroll reports, and providing managerial guidance.
- Compiling comprehensive month-end reports for meticulous scrutiny and prompt resolution of discrepancies, maintaining secure and current employee records, and ensuring timely and accurate submission of all requisite reports to relevant authorities.
- Participation in the implementation of Payroll/HR systems, processing "End of Financial Year" tasks including allowance computation, tax handling, yearly bonuses, and worker's compensation.
- Configuring ATO uploads of Tax File forms and summaries, staying abreast of payroll legislation, conducting compliance audits for the organization, addressing payroll inquiries via phone and email, fostering positive stakeholder and employee relationships, processing employee car leases with third-party organizations.
- Creating/updating total remuneration packages (Schedule 3) for contract and package employees, undertaking projects as requested by senior management, preparing briefs/reports for decision-making on awards, policy, and pay scale changes.
Payroll Lead – Payroll/Rostering
NSW Health
10.2018 - 09.2021
- Directly responsible for meticulously coordinating and overseeing the fortnightly payroll for RPA Medical Doctors, ensuring accuracy in compliance with awards entitlements and legislative policies.
- Supervising a payroll team to achieve successful outcomes for all JMOs at RPA.
- Executing comprehensive end-of-financial-year procedures, including allowance calculations, tax management, annual bonuses, and worker's compensation processing.
- Pioneering a new hospital policy to ensure compliance with government legislation.
- Contributing to the implementation of revised safe working hour practices at RPA
- Generating Excel reports for error and warning analysis.
- Proficiently managing various payroll software systems such as Oracle, Staff Link, Kronos, NSW Health Roster system, and RUM.
- Compiling fortnightly reports encompassing roster summaries, reconciliation of under/over payments, and ensuring data accuracy.
- Handling weekly payroll changes such as timesheets, leave types, deductions, overpayments, underpayments, unrostered/roster overtime, call-backs, and remote consults claims.
- Managing rotation spreadsheets for employee schedules, new hire allocations, and terminations.
- Delivering complex payroll data quality reports to the Director of Medical Services and HR Manager as per their requirements.
- Engaging in the implementation of payroll systems.
- Analyzing payroll reports and offering insights to management.
- Maintaining and updating confidential employee files diligently.
- Corresponding with medical staff, managers, and other personnel regarding payroll inquiries.
- Achieving a flawless 100% audit performance.
- Responding to phone and email inquiries within the Medical Training Administrative Unit promptly.
Payroll Coordinator / Act Account payable supervisor
City of Canada Bay Council
02.2016 - 10.2018
- Directly responsible for coordinating and overseeing the biweekly payroll for a workforce of 600 employees.
- Proficient in managing payroll software such as Technology1 and Chris21.
- Processing EFT reports, pay summaries, reconciliations, superannuation contributions, and biweekly reports with a focus on precision.
- Handling weekly payroll adjustments including timesheets, various types of leave, banking changes, deductions, and resolving overpayments.
- Managing e-forms for existing employees, new hires, and employee terminations.
- Calculating budget versus actual wage costs, analyzing payroll reports, and furnishing management with insightful advice.
- Completing month-end reports to facilitate thorough analysis and prompt resolution of any identified issues.
- Responsible for maintaining and updating employee files in a secure location.
- Ensuring the accurate and timely submission of all reports to relevant agencies.
- Executing the full "End of Financial Year" process, encompassing the calculation and processing of allowances, taxation, and worker's compensation.
- Establishing ATO uploads for Tax File Forms and summaries, staying abreast of payroll legislation updates, and conducting compliance checks in alignment with council regulations.
- Handling Accounts Receivable, Accounts Payable, Bank Reconciliations.
- Monitor Accounts Receivable and Accounts Payable functions to make sure the transactions have been posted to the ledger timely and accurately.
- Monitor outstanding debts level and prepare debt ageing and movement reports for the stakeholders
- Post manual journals.
- Maintain and update revenue fee codes annually in accordance with the Council’s Fees and Charges.
- Assist the Revenue and Expenditure team in training and testing of the upgraded accounting software, Technology One from Chris21.
- Supervising a team of two staff members.
- Addressing payroll-related inquiries via phone and email, fostering positive relationships with stakeholders and employees alike.
Payroll Officer
NSW Health Share
10.2015 - 02.2016
- Responsible for overseeing and administering biweekly payroll for 500 employees, encompassing reconciliation, superannuation processing, and the preparation of accurate reports. Proficient in managing Oracle payroll software, conducting audits, processing adjustments, and handling various leave and allowances.
- Execution of complete "End of Financial Year" procedures, encompassing Allowances, Tax processing, and worker's compensation calculations.
- Oversight and reconciliation of credit card accounts for 300 employees, along with the generation of various financial statements and reports.
- Addressing payroll and account-related queries via phone and email promptly.
- Maintenance and secure storage of employee files, guaranteeing up-to-date records.
Payroll and Accounts Payable Specialist
The Co-operative Pty Ltd
06.2007 - 07.2014
- Company Overview: The Co-operative Group is a prominent British consumer cooperative that encompasses a varied array of retail enterprises such as Food, Insurance, Funeral Care, Legal Services, and Electricals. Being the most extensive among consumer cooperatives in the UK, it is commonly known as The Co-op. The organization manages a network of over 3,500 outlets.
- Oversight of coordinating and managing weekly, bi-weekly, and monthly payroll processes for over 300 employees across South East London, serving as the primary point of contact for all payroll matters within the region.
- Compilation of End-of-Month (EOM) reports, reconciliation, and Payroll Tax duties, including the preparation of accurate weekly and bi-weekly reports.
- Handling e-form submissions for existing, new, and departing employees while ensuring data precision.
- Conducting budget calculations and actual wage cost analysis, along with interpreting payroll reports to offer insights to senior management.
- Maintenance and secure storage of employee files, guaranteeing up-to-date records.
- Execution of complete "End of Financial Year" procedures, encompassing Allowances, Tax processing, and worker's compensation calculations.
- Oversight and reconciliation of credit card accounts for 39 employees, along with the generation of various financial statements and reports.
- Systematic processing of incoming invoices and corporate expenses using Oracle, while managing petty cash, vendor negotiations, and communication with three supervisors.
- Monthly reconciliation of unpaid orders report for submission to the Operations Manager.
- Addressing payroll and account-related queries via phone and email promptly.
- Flexibility to undertake additional tasks as required by the Operations Manager.
Education
Master’s Degree - Management and Accounting
Business Studies (London)
Skills
- Accomplished Accounting Professional: Expert in managing day-to-day payroll operations with precision and efficiency
- Advanced PC Application Proficiency: Skilled in using Excel, Word, and Access for various accounting tasks
- Meticulous Record-Keeping: Consistently ensures accuracy in payroll and financial documentation
- High Professional Standards: Upholds professionalism and handles sensitive information with discretion and care
Timeline
Payroll Specialist
The Hills Shire Council
01.2021 - Current
Payroll Lead – Payroll/Rostering
NSW Health
10.2018 - 09.2021
Payroll Coordinator / Act Account payable supervisor
City of Canada Bay Council
02.2016 - 10.2018
Payroll Officer
NSW Health Share
10.2015 - 02.2016
Payroll and Accounts Payable Specialist
The Co-operative Pty Ltd
06.2007 - 07.2014
Master’s Degree - Management and Accounting
Business Studies (London)
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