RUTH ELLIS
Office Manager/Administration
RYDE,NSW
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
34
34
years of professional experience
Work History
Office Manager
SYNCROTECH SYSTEMS PTY LTD
02.1999 - Current
- This is a three day a week position and consists of:-
- Assistant to the Managing Director and Chief Financial Officer.
- Assisting the Managing Director and Chief Financial Officer.
- Preparing tenders and quotations.
- Converting foreign currencies to Australian Dollars for quotations and tenders.
- Monitoring incoming emails and preparing email correspondence for the Managing Director.
- Covering for the CFO when away.
- Accounting e.g. Invoicing, reconciliation of bank accounts.
- End of month reconciliation.
- Paying all outgoing accounts.
- Organizing company payroll, leaves and holiday roosters.
- Booking overseas and domestic travel and accommodation for staff and overseas visitors.
- Organizing all the freight, lighting, etc for the company to exhibit at trade shows.
- Liaising with several overseas distributors, ordering equipment and spare parts for our clients with the value ranging from $10 to $500K+.
- * Organizing sending equipment and spare parts to clients in Australia, New Zealand and overseas.
- Liaising with freight forward shipping companies for all shipping to and from Australia, New Zealand, Overseas and interstate.
- Liaising with the Australian and New Zealand television stations, government organizations and the broadcasting industries.
- Ensuring all company insurance policies are up to date.
- Ensuring all company vehicles are serviced and registered.
- Ordering office supplies.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
Account Manager
Muras Electronic Services Pty Ltd
08.1998 - Current
- This is a one day a week position and consists of:-
- Reconciling all accounts using MYOB.
- Entering all purchases.
- Paying all accounts.
- Offsetting all payments.
- Preparing and sending out invoices and quotations.
- Payroll including paying superannuation.
- Preparing BAS for the Accountants.
- Liaising with the Accountant.
- Ensuring all company insurances including registration of vehicles are paid.
- Following up with client for outstanding invoices.
- Backup for Office Manager.
Membership Officer/Administration
Epping RSL & Community Club
02.1994 - 06.1997
- Day to day running and trouble shooting for the Clubs memberships (over 18,500 members).
- Organizing Clubs Renewals, maintenance, downloading inputting new members, preparing minutes for Directors Membership meeting.
- Clubs reconciliation of daily takings and banking.
- In charge of the Clubs debtors systems, debtors invoice, daily input debtors reconciliation, debtors trial balance and data entry.
- Cash receipts for General Ledger, taking card of prompt payments, general typing, Sub Brand accounts, weekly figures analysis.
- Increased membership retention by implementing personalized outreach strategies and follow-up initiatives.
- Effectively resolved membership inquiries by providing prompt assistance and accurate information through email, phone calls, and in-person meetings.
- Maintained up-to-date records of all membership data using CRM software systems, facilitating efficient reporting processes for internal use or external audits if required.
Admissions Officer/Secretary
The Centre For Bone And Joint Diseases
03.1990 - 09.1994
- Interviewing and admitting patients on the FDC Computer system.
- Consent communication with the public, health funds and varies government departments.
- Communicating and working with nurses on the wards and theatre staff, as well as liaising with Doctors rooms, providing daily information to Royal North Shore Hospital
- Typing and distributing the weekly theatre lists, receipting, billing, sending out accounts to patients and health funds. Typing Board Meeting minutes.
- Streamlined the admissions process for increased efficiency with updated policies and procedures.
- Processed applications in a timely manner, meeting deadlines while maintaining attention to detail in reviewing applicant materials.
Education
Diploma -
Metropolitan Business College
Skills
- Administrative Support
- Team Supervision
- Staff Management
- Data Entry
- Bookkeeping
- Employee Supervision
- Expense Reporting
- Inventory Control
- Billing
- Office Management
- Supply Management
- Customer Service
- Facility Management
- Payroll Processing
- Report Preparation
- Scheduling
- Financial Reporting
- Clear Oral/Written Communication
- Scheduling and Calendar Management
- Database Administration
- Meeting Planning
- Organizational Skills
- Excellent Multi-Tasking Ability
- Financial Tracking
- Credit and Collections
- Data Retrieval Systems
- Financial Accounting
- Clerical Support
- Administrative Oversight
- Travel Coordination
- Mail Handling
- Event Coordination
- Staff Training
- Payroll and Budgeting
- Business Administration
- Customer Relations
- Office Administration
- Account Reconciliation
- Report Writing
- Problem Solving
- Record Keeping
- Inventory Management
- Staff Supervision
- Team Leadership
- Emergency Response
- Proposal Writing
Timeline
Office Manager
SYNCROTECH SYSTEMS PTY LTD
02.1999 - Current
Account Manager
Muras Electronic Services Pty Ltd
08.1998 - Current
Membership Officer/Administration
Epping RSL & Community Club
02.1994 - 06.1997
Admissions Officer/Secretary
The Centre For Bone And Joint Diseases
03.1990 - 09.1994
Diploma -
Metropolitan Business College
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