RACHEL VEAMATAHAU

Canberra

Overview

years of professional experience

Department of Climate Change Energy, the Environment & Water

02.2023 - Current

Performing ‘front of office’ support functions for the Division Head
Diary management coordination including scheduling appointments and organising travel
Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met
Providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist
Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
Liaising with various stakeholders of all levels including the Minister’s Office and providing assistance with general enquiries
Coordinating and reconciling Senior Executive finances
Providing other general administrative support functions.
Handling confidential and sensitive information with discretion and tact.

Murray-Darling Basin Authority

01.2009 - 02.2023

Monitoring and tracking incoming documents to ensure correspondence is triaged and actioned accordingly.
Undertaking diary management, including prioritising time and drawing attention to matters of importance.
Performing ‘front of office’ support functions, including meeting room set up, greeting visitors and receiving and responding to phone calls, emails and general correspondence.
Preparing briefs, reports, minutes and other correspondence.
Providing secretariat support to meetings, committees and working groups as required.
Displaying initiative and applying sound judgment in providing executive and administrative assistance to senior executives.

Department of Broadband, Communications and the Digital Economy

01.2006 - 12.2008

Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
Developed and maintained filing systems for confidential documents and records.
Managed office supplies inventory and placed orders when necessary.
Assisted in the preparation of presentations using Microsoft Office Suite applications such as Word, Excel, PowerPoint.
Established professional and collaborative working relationships with company associates and external parties.

Department of Climate Change Energy, the Environment & Water

02.2023 - Current

Murray-Darling Basin Authority

01.2009 - 02.2023

Department of Broadband, Communications and the Digital Economy

01.2006 - 12.2008