Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Saheli Dutta

Melbourne,VIC

Summary

Seasoned project management professional with an extended record of excellence in complex matrix environments. Demonstrated success leading infrastructure and ICT projects, ensuring consistent deadlines, budget goals and quality expectations. Managed integrated program in various areas including asset management, supply chain, accounts receivable and payable and HR management. Confident leader and mentor who builds top calibre teams by fostering the utmost and excellence. Certified Scrum Master and Master of Business Administration.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Project Manager

IVE Group
04.2023 - Current
  • Planned, designed, and scheduled phases for large projects.
  • Monitored project performance to identify areas of improvement and make adjustments.
  • Coordinated with cross-functional teams to resolve project issues and mitigate risks.
  • Achieved project deadlines by coordinating with contractors to manage performance.
  • Provided detailed project status updates to stakeholders and executive management.
  • Managed projects from procurement to commission.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Monitored project progress, identified risks and took corrective action as needed.
  • Facilitated workshops to collect project requirements and user feedback.

Program Coordinator

V/Line
09.2022 - 03.2023
  • Streamlined Project Management methodologies and communicate across business levels and stakeholders to ensure the correct practice of data collection is followed in the program. This practice is also being stored for future references. Presented program level workshop with stakeholders to construct the roadmap for data collection and storing.
  • Developing a project schedule plan with MS project defined project deliverables and monitoring the status of tasks.
  • Drafting an action plan and leading meetings with department executives to review project status and proposed changes and generate weekly report and monthly project status report to EPMO level using Power BI tools.
  • SharePoint document management creates, and revises schedule templates based on project type and scope, detailing the sequence of all work to be performed.
  • Develop and facilitate program crisis management framework which can cover all the project level risk and dependencies.
  • Facilitate change management activities, such as impact assessment, stakeholder analysis and communication plan across the business.
  • Analyses financial information in response to queries from Management, suppliers, and customers and liaises with auditors, tax, agents, government bodies and company secretary for all matters relating to audit, tax, and statutory requirements comply.
  • Developed business cases and RFQ for resources allocation in the program and coordinated with the supply chain team with different levels of approval.

Senior Program Officer

Department Of Health
01.2022 - 09.2022
  • Performed as a data analyst to deliver to achieve cumulative goal in the program.
  • Proven track record of delivering project by coordinating and resolving business critical issues keeping SLA & budget in priority.
  • Provide scheduling support of work orders including projects and corrective & preventive maintenance work.
  • Responsible for monitoring monthly expenditure variance on an ongoing basis and ensuring that actual expenditure remains in line with plan and reporting of ops supervisor, purchasing manager, purchasing coordinator, receiving technician.
  • Manage project documentation and assist governance group with taking informed decisions & internal auditing.
  • Wrapping up project with futuristic planning by archiving data, auditing safety, and securing and project closure with all possible project related documents and data for future usage
  • Develop organizational readiness approach for the implementation of a technology replacement which impacted 3K employees.
  • Maintain financial control and reports covering areas including budgeting, forecasting, accruals, journals, cash flow monitoring, payments processing and cost recovery.

Senior Project Officer

V/Line
08.2019 - 01.2022
  • Manage project activities in accordance with legislative requirements and the department records, information security and privacy policies and requirements.
  • Manage project documentation and assist the governance group with taking informed decisions & internal auditing.
  • Be the point person for capturing and reporting metrics reperformance (including forecasting velocity & capacity, and assisting with staffing allocations
  • Conduct project planning, scoping, scheduling, resource planning and financial estimation as part of project delivery and business case processes.
  • Providing information as needed on the content, modification, or presentation of the project schedule.
  • Breaking scope items down into steps that can be progressed during execution and identify the dependencies.
  • Developing the estimated cost for scope items based on work steps identified.
  • Accepted promotion from central scheduling as a lead scheduler to revenue cycle as insurance verifier.
  • Preparing project journals and providing support to the finance and cost team with various project reports.

Facility Officer

Programmed
06.2019 - 07.2019
  • Managing project security and access across the organization.
  • Stakeholder management includes scheduling multi-vendor meetings, engaging the right stakeholders and managing action items.
  • Managing Stock and supplies in the system.

Project Analyst (Internship)

Bombardier Transportation
09.2018 - 12.2018
  • Managing the distribution and implementation of the new policies.
  • Maintained employee files and produced analytical reports for the employee relationship department.
  • Drive project workshops and facilitate meetings and delivered project on time.

Project Management Coordinator (Volunteer)

Bupa Aged Care
08.2017 - 03.2018
  • Processed routine financial, personnel and general administrative items as directed.
  • Undertake all admin activities in accordance with departmental processes.
  • Supported in reporting and documentation including data entry, typing and word processing.

Student Project Coordinator

Arbetsformedlingen Employment
09.2011 - 03.2012
  • Supported the Human Resource Advisor in daily tasks including administration.
  • Managing resource skills assessment and training.

Assistant Project Manager

Wipro Technologies
01.2010 - 01.2011


  • Managed the hardware and software asset requirements of various projects.
  • Lead the procurement of new hardware including but not limited to issuing RFQs, tender documents, purchase orders etc. using SAP.
  • Worked with the outgoing employees, project, and HR teams to ensure easy recovery of assets from outgoing employees.

Public Relationship Officer

North City Hospital
03.2007 - 05.2007
  • Collected and maintained payroll information of employees.
  • Coordinated with the Medical Insurance companies for hospitalization claims.

Education

MBA - Human Resources Management

Indian Institute of Engineering Science And Tech
India
06.2009

BBA - Hospital Administration

Dr. A.P.J. Abdul Kalam Government College
India
06.2007

Skills

  • Experience working on project planning, development, implementation, and management across Public Transportation, Technology, Health & Education sector
  • Extensive work experience around process improvement strategies, resource allocation & project timeline planning and business requirements to project scope translation
  • Proven experience of Stakeholder cross-functional team management and Vendor management
  • Strong financial modeling skills to analyze project budget
  • Experience working in projects following Agile, Waterfall and Hybrid methodology
  • Demonstrated knowledge in MS Office, Workbench, Jira, Visio, SharePoint, Team binder, Power BI tools, SQL, MS Project, MIRO board Oracle, Zeno, Azure DevOps, MS Project, VCIP Power BI reporting tool

Certification

Certified Scrum Master

Timeline

Project Manager

IVE Group
04.2023 - Current

Program Coordinator

V/Line
09.2022 - 03.2023

Senior Program Officer

Department Of Health
01.2022 - 09.2022

Senior Project Officer

V/Line
08.2019 - 01.2022

Facility Officer

Programmed
06.2019 - 07.2019

Project Analyst (Internship)

Bombardier Transportation
09.2018 - 12.2018

Project Management Coordinator (Volunteer)

Bupa Aged Care
08.2017 - 03.2018

Student Project Coordinator

Arbetsformedlingen Employment
09.2011 - 03.2012

Assistant Project Manager

Wipro Technologies
01.2010 - 01.2011

Public Relationship Officer

North City Hospital
03.2007 - 05.2007

MBA - Human Resources Management

Indian Institute of Engineering Science And Tech

BBA - Hospital Administration

Dr. A.P.J. Abdul Kalam Government College

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Saheli Dutta