Sahiba Rehal
Perth,Australia
Summary
I ensure clear communication and empathetic understanding, fostering a culture of continuous improvement and teamwork. Through open collaboration and accountability, I navigate challenges with integrity, delivering impactful results for our organisation and stakeholders. Poised to step into a managerial role, I am committed to driving positive change, elevating our team to new levels of success through vision, passion, and a steadfast dedication to excellence.
Overview
10
10
years of professional experience
Work History
Procurement and Contract Management Officer
Department Of Finance
02.2024 - Current
- Providing guidance to our customers on sourcing goods or services from Aboriginal businesses to support our Agency specific procurement directions of promoting Aboriginal Businesses and Australian Disability Enterprise.
- Offering advice to our customers on procurement planning, contract development, and management, including strategies for renewals and extensions, while maintaining clarity on our objectives.
- Writing of Evaluation Report for procurement between threshold of $50,000-$250,000.
- Ensuring adherence to procurement processes, contracts, and recording management activities in accordance with the WA Procurement framework and Rules.
- Collaboratively reviewing and updating internal Procurement and Contract Management policies.
- Establishing effective communication channels with customers to understand their procurement needs and priorities.
Senior Contracts Officer
South Metropolitan Health Services
10.2022 - 02.2024
- Offering advice as part of SMHS advisory services on procurement or contract management questions and WA Procurement Rules
- Manage contract administration activities of high value contracts while analysing and mitigating risk against policies
- Preparation of briefing notes, variation letters, financial analysis reports and various board reports
- Investigating pricing discrepancies within the contracts and assure that contract’s budget and invoice pricing are aligned
- Perform secretarial role for the Peel Health Campus, Palliative care meetings by producing and maintaining minutes, scheduling activities, including assisting in planning, and following up on an outstanding action.
Systems Officer
Health Support Services
02.2022 - 10.2022
- Cataloguing of UCNs for Oracle 11i, PAL system & EMPAC Engineering systems, Consistent and standardised descriptions, allowing for easier identification of identical items in a range for the end-users, as well as minimising accidental UCN duplication of the same item
- Creating, modifying, or disabling a delivery location in Oracle 11i for Customers
- Resolving the raised tickets by the customer within the targeted Key Performance Indicator (KPI)
- Participating in cross-functional project teams within HSS to develop and deliver improved services and systems, e.g., created a macro excel template to send out email reminders to requisitioner to advise that the Purchase order (PO) required amendments such as updating the promised dates or value of the PO.
Assistant Purchasing Officer
Health Support Services
11.2021 - 02.2022
- Extract daily reports, generate purchase orders and send to vendors via email
- Assists in investigation and resolving invoices anomalies and queries
- Ensuring the requirement of all purchasing comply with relevant purchasing policies, i.e., the description should include 'Standing Order', the scope of the requirement, start and end dates
- Analysing orders over 50K to ensure compliance and meeting WA Procurement Rules by reviewing Contract velocity report, whether the contract has been registered in PDMS for processing invoices, does the contract have enough funds
- Establishing good customer satisfaction by resolving issues end-users face by remotely accessing their computer or being able to guide them to the right path.
Procurement Administrator
Health Support Services
04.2020 - 11.2021
- Support the Performance Team's efforts to improve the resolution for product complaints to achieve the 80% KPI target
- Analyse and monitor the data on Power BI for establishing accuracy on Delivery In Full On Time (DIFOT) regularly and determine whether the desired target KPI (DIFOT > 90%) can be achieved
- Perform secretarial role for the Clinical Procurement Committee and Government Procurement meetings by producing and maintaining minutes, scheduling activities, including assisting in planning, and following up on an outstanding action
- Prepare the monthly activity report of the right quality in time for the team meeting and seek feedback or take direction to improve the reporting of the Directorate on an ongoing basis
- Work in conjunction with Contract managers to monitor the delays in the procurement activities.
Administrative Coordinator
American University of Middle East, Kuwait
11.2017 - 07.2019
- Process re-examination documents before, during and after the semester for the students
- Facilitate events such as quizzes, and workshops, for Mathematics and statistics students
- Develop and maintain a filing system for various forms such as complaints form, petition, change of attendance, in both the departments.
Marketing Executive
Alwaseet Travel & Tourism Co.
05.2014 - 07.2017
- Design and edited company profiles, calendars, diaries, travel packages, as well as designed corporate promotional material
- Evaluate marketing procedures with the team, assess and quantify productivity, and gather feedback
- Update the corporate CRM database (ZOHO) to ensure that all information is accurate and relevant
- Procuring goods and services and researching local suppliers for printing promotional materials or gifts for high-end clients.
Education
BBA - Marketing And Strategic Management
SIKKIM MANIPAL UNIVERSITY
Kuwait01.2016
Skills
Microsoft Office
Business Knowledge
Verbal & Written Communication
Proofreading & Editing
Customer Service
Organisation & Planning
Actively Listening
Report Writing
Innovation and Creativity
Work Coordination
Strategic Planning
Accomplishments
- Composed Emergency Purchased Briefing Notes during the COVID Pandemic.
- Successfully audited for Al Waseet Travel and Tourism Co. Kuwait, in achieving ISO accreditation.
Short Courses Training
- Diversity and Discrimination
- Accountable and Ethical Decision Making
- Procurement and Contract Management
- Introduction to Contract Management
- Plan to Manage a Contract
- Power Bi Beginner
References
- South Metropolitan Health Services, Danielle Buitenhuis, Manager Contracts, 08 6152 1051, Danielle.Buitenhuis@health.wa.gov.au, 14 Barry Marshall Parade, MURDOCH, WA, 6150
- Health Support Services, Jayden Naso, Manager Category – Clinical Products, 08 6373 4610, Jayden.Naso@health.wa.gov.au, 140 William Street, Level 16, Perth, WA, 6000
Timeline
Procurement and Contract Management Officer
Department Of Finance
02.2024 - Current
Senior Contracts Officer
South Metropolitan Health Services
10.2022 - 02.2024
Systems Officer
Health Support Services
02.2022 - 10.2022
Assistant Purchasing Officer
Health Support Services
11.2021 - 02.2022
Procurement Administrator
Health Support Services
04.2020 - 11.2021
Administrative Coordinator
American University of Middle East, Kuwait
11.2017 - 07.2019
Marketing Executive
Alwaseet Travel & Tourism Co.
05.2014 - 07.2017
BBA - Marketing And Strategic Management
SIKKIM MANIPAL UNIVERSITY
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